This article refers to functionality in the standalone product Workfront Proof. For information on proofing inside Adobe Workfront, see Proofing.
You can share a folder with users and whole companies that have Workfront Proof accounts (not with guests).
If you share a whole folder:
You can also share items within a folder (rather than the folder itself). For more information, see Share a Proof in Workfront Proof and Share Files in Workfront Proof.
Click the Folders tab in the left navigation sidebar.
Hover over an individual folder you want to share, then click the More button that appears to the right of the folder.
Click Share folder.
On the page that appears, do any of the following:
When you are ready, click Share folder.
If you share the folder with a group or partner, all contacts in that group or partner organization appear in the share section of the page.
Click the Folders tab in the left navigation sidebar.
Click the name of the the folder containing the folders you want to share.
In the list of folders that appears to the right, click the checkbox to the left of each folder you want to share.
Or
Click the checkbox above the list of folders to select all folders in the list.
Click Share selected items.
On the page that appears, do any of the following:
When you are ready, click Share folder.
When someone shares a folder with you, it appears in the sidebar of their Workfront Proof account under the name of the owner of the folder. You receive an email containing folder details and a personal link to the folder.
If a parent folder which contains subfolders is shared and subsequently a subfolder is moved out from under the parent folder (for example, to top level), the original share will not be maintained on the subfolder. This is because the subfolder itself was not explicitly shared, the parent folder was. Therefore, in this case, if you would like the subfolder to be shared with the original recipients you should share the subfolder again with those recipients.
If a private parent folder is shared with a Manager and edit rights on the folder are given to this user, this setting is inherited by all subfolders in the private folder.
When a sub-folder has been shared with someone, it appears in the sidebar of your Workfront Proof account under the name of the owner of the folder.
If the parent folder, or items from it, have already been shared with the same person, the sub-folder will automatically appear under the parent folder in the sidebar and within the parent folder’s details page.
To share a folder with a partner organization, there must be an existing partner relationship set up between your account and theirs.
Sharing a folder with a partner means:
See Share items with a partner in Workfront Proof for more information.