Search assets in Assets view

Assets view provides effective search, that just works by default. The search is comprehensive as it is full-text search. The powerful search functionality lets you quickly discover the appropriate asset and help you improve your content velocity. Assets view provides full-text search and even searches through the metadata such as smart tags, title, date created, and copyright.

To search assets,

• Click in the search box at the top of the page. By default, it searches within the folder that you are currently browsing. Do one of the following:

  

  • Search using a keyword and optionally change folder. Press Return.

  • Start working with a recently viewed asset, by searching for it directly. Click in the search box and select a recently viewed asset from the suggestions.

Filter the search results

You can filter the search results based on the following parameters.

Figure: Filter searched assets based on various parameters.

• Asset Status: Filter the search results using an Approved, Rejected, or No Status asset status.

• File type: Filter the search results by the supported types of files that is, Images, Documents, and Videos.

• MIME type: Filter for one or more of the supported file formats.

• Image size: Provide one of more of the minimum and maximum dimensions to filter images. Size is provided in dimensions in pixel and is not the file size of the images.

• Created date: The creation date of the asset as provided in the metadata. The standard date format used is yyyy-mm-dd.

• Modified date: The last modified date of the assets. The standard date format used is yyyy-mm-dd.

• Expiration Date: Filter the search results based on an Expired asset status. In addition, you can specify an expiration date range for assets to further filter your search results.

• Custom Filters: Add custom filters to Assets view user interface. Apply the custom filters in addition to the standard filters to refine your search results.

You can sort the searched assets in increasing or decreasing order of Name, Relevancy, Size, Modified, and Created.

Manage custom filters

Permissions required: Can Edit, Owner, or Administrator.

Assets view also enables you to add custom filters to the user interface. You can then apply those custom filters in addition to the standard filters to refine your search results.

Assets view provides the following custom filters:

Add custom filters

To add custom filters:

1. Click Filters.

2. In the Custom Filters section, click Edit or Add Filters.

   

3. On the Custom filters management dialog box, select the filters that you need to add to the existing list of filters. Select Custom Filters to select all filters.

4. Click Confirm to add the filters to the user interface.

Remove custom filters

To remove custom filters:

1. Click Filters.

2. In the Custom Filters section, click Edit.

3. On the Custom filters management dialog box, deselect the filters that you need to remove from the existing list of filters.

4. Click Confirm to remove the filters from the user interface.

Saved searches

Search functionality is quite easy to use in Assets view. From within the search box, you can just type a keyword and press return to see the results, or you can quickly search again for your recently searched keywords in a single click.

You can also filter the search results based on specific criteria around metadata and type of assets. For frequently used filters, to improve the search experience, Assets view lets you save the search parameters. You can then select the saved search to search and apply the filter with just a single click as well.

To create a saved search, search for some asset, apply one or more filters, and click Save as > Saved Search in the Filters panel. You can also click Save as and select Smart Collection to save the results as a Smart Collection. See Create a Smart Collection for more details.

Work with Search results

You can select the assets that display in the search results and do the following actions:

• Details: View and edit asset properties.

• Add to Collection: Add the selected asset to a collection.

• Download: Download an asset.

• Delete: Delete an asset.

• Copy: Copy an asset to a different folder location.

• Move: Move an asset to a different folder location.

• Rename: Rename an asset.

• Assign Tasks: Assign tasks to users for an asset.

• Share Link: Share links for an asset with other users so that they can access and download it.

• Watch: Monitor the operations performed on an asset.

• Show File Location: Navigate to asset folder location.

• Pin to Quick Access: Pin an asset for faster access when you need it later. All pinned items display in the Quick access section of My Workspace.

Configuring search first homepage

Experience Manager Assets enables you to select the default landing page for your organization. When using Search First as the home page, you also have options to tailor the branding of the page by configuring the background and logo images to match your brand.

To configure the search first homepage, execute the steps below:

1. Navigate to Settings > General Settings.
2. Select Search first. It further opens search first related configuration. You can set alignment or set background and logo image of your homepage.

Setting alignment of search bar

Assets view allows you to change alignment of the search bar. You can make search bar appear either at the center or at the top. Select the appropriate alignment and click Save.

Setting background and logo image of homepage

You can add brand logo and background image to your search first homepage. Execute the following steps:

1. Navigate to Background and Logo image section under Homepage.
2. Click Replace to browse images from existing assets repository.
3. Click Save. Preview the changes to review the modifications.

Preview configured homepage

You can preview to check the layout and formatting of the search first homepage. Using Preview, you can fix the layout or make modifications as per the requirement. To preview the configured homepage, execute the steps below:

1. Click General Settings and select Search first.

2. Navigate to Customize search first homepage and click Preview. Toggle through Dark theme button to preview homepage in dark or light theme.

3. Click Close to close the preview screen.

   

Next Steps

• Watch a video to search assets in Assets view

• Provide product feedback using the Feedback option available on the Assets view user interface

• Provide documentation feedback using Edit this page or Log an issue available on the right sidebar

• Contact Customer Care