As a project manager, you can decide how you want to estimate the amount of work needed for tasks to complete in a project. Estimate the amount of work needed to complete tasks using one of the following indicators:
A manual numeric entry or a Adobe Workfront calculation that displays the number of hours that it would take for the resources assigned to a task to complete it.
Consider the following about Planned Hours:
For information about Planned Hours, see Planned Hours overview.
This article describes what Work Effort is and how you should use it when estimating the amount of work for your tasks.
Planned Hours and Work Effort influence each other. Updating the Planned Hours can update the Work Effort and updating the Work Effort can update the Planned Hours of the task.
You must have the following access to perform the steps in this article:
|Adobe Workfront plan*||
|Adobe Workfront license*||
|Access level configurations*||
Edit access to Projects and Tasks
Note: If you still don't have access, ask your Workfront administrator if they set additional restrictions in your access level. For information on how a Workfront administrator can modify your access level, see Create or modify custom access levels.
Manage permissions to a project and its tasks
For information on requesting additional access, see Request access to objects .
*To find out what plan, license type, or access you have, contact your Workfront administrator.
Go to a project and click the More menu , then click Edit.
Click Task Settings, then select the optionUse Work Effort to automatically calculate task Planned hours. This is deselected by default.
For more information about enabling the use of Work Effort on a project, see the “Tasks Settings” section in the Edit projects article.
Click Tasks on the left panel , then click the name of a task to access it.
Click the More menu , then click Edit. Ensure the task has a Simple Duration Type.
You can update the Work Effort for a task in the Task Details section as well.
In the Overview area, click the Work Effort drop-down menu to correct the amount of effort needed to complete the task.
For more information about updating the Work Effort field on a task, see the following articles:
As a project manager, you can identify three levels of Work Effort for your projects. Each level of effort equates with a percentage of daily time that users need to complete the task.
When setting up the level of Work Effort you have to ask yourself the question: “How much time should a user assigned to this task spend on it daily to get it done in time?”
The following table illustrates the possible levels of Work Effort and their default corresponding percentages. As a project manager, you can update the percentages to suit the needs of your organization. You do this as you edit a project. For information about editing projects, see Edit projects.
As a Workfront administrator, you define the Typical hours per work day in the Project Preferences area of Setup. This is the daily amount of time considered as working time. For information about configuring Project Preferences for your instance of Workfront, see Configure system-wide project preferences.
In the examples below, we assume that the Workfront administrator has set the Typical hours per work day amount to 8 hours.
|Level of Work Effort||Percentage values|
|Small||A Small level of effort for completing a task is set to 25% of the Typical hours per work day. This means that a task assigned this level of Work Effort should take up to 2 hours a day to complete in one day.
A Medium level of effort for completing a task is set to 50% of the Typical hours per work day. This means that a task assigned this level of Work Effort should take more than 2 and less than 6 hours to complete in one day.
Note: When the Use Work Effort to automatically calculate task Planned Hours setting is enabled on the project this is the default setting for a task, if the task had 0 Planned Hours before this setting was enabled. This causes the task Planned Hours to update to 4 hours.
|Large||A Large level of effort for completing a task is set to 75% of the Typical hours per work day. This means that a task assigned this level of Work Effort should take 6 hours or more to complete in one day.
When you enable the Use Work Effort to automatically calculate task Planned Hours setting on a project, Workfront calculates the number of Planned Hours for a task with a Simple Duration Type using the following formula:
Task Planned Hours = Number of days in task Duration * Work Effort percentage * Typical hours per work day
For example, a task with a Duration of 3 days and a Work Effort of Medium has 12 Planned Hours:
Planned Hours = 3*4=12
where the Typical hours per work day value is 8 hours.
When a task is assigned to multiple resources, the Planned Hours are evenly distributed to each resource for each day of the task’s duration.
When you enable the Use Work Effort to automatically calculate task Planned Hours setting on a project and you already have Planned Hours on the task or you edit the number of Planned Hours on the task, Workfront updates the Work Effort value.
Workfront uses the following formula to update the level of Work Effort according to the Planned Hours:
Work Effort level = Task Planned Hours / Duration / Typical hours per work day
For example, if you have a task with a Duration of 2 days and you update the Planned Hours from 8 to 20 hours, the Work Effort for the task updates from Medium to Large:
Work Effort level = 20 / 2 / 8 = 125 % = Large
You can locate the Work Effort section on a project in the following area:
You can locate the Work Effort field for a task in the following areas: