As an Adobe Workfront administrator, you can define your work week by using schedules. You can associate a schedule with a user or a project. This allows Workfront to calculate timelines and user availability.
When you have users that work in different timezones, creating a schedule in each of the timezones and associating it with those users ensures that their work is recorded in Workfront in real time and that their availability is always accurate according to when they work.
For information about associating schedules with users and projects, see the following articles:
Group administrators can also create schedules that are associated with the groups they manage. For more information, see Create and modify a group’s schedules.
For information about using schedules to help users collaborate in Workfront across time zones, see Working across time zones.
You must have the following access to perform the steps in this article:
|Adobe Workfront plan||Any|
|Adobe Workfront license||Plan|
|Access level configurations||
You must be a Workfront administrator.
NOTE: If you still don't have access, ask your Workfront administrator if they set additional restrictions in your access level. For information on how a Workfront administrator can modify your access level, see Create or modify custom access levels.
Click the Main Menu icon in the upper-right corner of Adobe Workfront, then click Setup .
Click New Schedule.
Specify a name for the schedule.
(Optional) Select Default Schedule to identify this schedule as your default.
You can have more than one schedule in Workfront, but you can only have one default schedule.
You must have at least one schedule in Workfront. If you only have one, that is designated as the default schedule.
You cannot designate a schedule as the default schedule if you are a group administrator. Only a Workfront administrator can designate a schedule as the default for the system.
In the Schedule tab, select a daily schedule by dragging the blue outline across hour blocks to highlight them.
We recommend that you select 8 one-hour blocks over a 9 hour period of time. This accommodates for lunch or other breaks.
On the Details tab, specify the following information:
|Group with Administration Access||
Indicate the group whose administrators have the permission to edit this schedule.
Specifying a Group with Administration Access for a schedule does not assign the schedule to the users in the group; it only allows the group administrators in the group to edit, delete, and copy the schedule.
Group Administrators cannot edit, delete, or copy system-level schedules. For more information, see Group administrators.
|Groups with View Access|
Select the groups with View access which this schedule is visible to.
Only the users in the groups specified here can find the schedule in the drop-down menu when they are assigning it to users or projects.
Select the time zone for your schedule.
If you associate the schedule with a user, we recommend that the Time Zone of the schedule matches that of the user.For information about user's time zones, see Edit a user's profile.
On the Exceptions tab, specify the exceptions to the schedule.
Exceptions are full or half days which need to be excluded from the schedule, such as holidays or company events.
If you already know what your recurring schedule exceptions are, you can define your schedule exceptions for many years in the future.
Full or partial days can be excluded from the work schedule. Click the date to select it as an exception, then select the All day field to indicate whether the exception is a full day or not.
Specify the start and end time for the partial day exceptions.
Click Save, then click Save Changes.
(Optional) Associate the schedule with a user.
For information, see Edit a user’s profile.
(Optional) Associate the schedule with a project.
For information, see Edit projects.