Manage permissions for tags

NOTE

Adobe Experience Platform Launch has been rebranded as a suite of data collection technologies in Adobe Experience Platform. Several terminology changes have rolled out across the product documentation as a result. Please refer to the following document for a consolidated reference of the terminology changes.

In order to use tags in Adobe Experience Platform, you must be granted access to at least one Adobe Experience Cloud product through Adobe Admin Console. In addition, you must also be granted permissions for tags at the product-profile level in order to perform certain actions when logged into the Data Collection UI.

This guide covers how to grant these permissions to users using the Admin Console.

NOTE

For detailed information on the different types of available tag permissions mentioned in this guide, please refer to the user permissions overview.

Gain admin rights for a tags product profile

In order to manage user permissions for tags, you must be at least a product profile administrator for tags in Adobe Admin Console. System administrators and product administrators are also able to manage permissions for a tags product profile.

See the Admin Console document on administrative roles for more information on the different admin levels and how to manage these roles within your organization.

Select a product profile to manage permissions for

Once you have admin rights, sign into Admin Console and select Products from the top navigation. From the list of displayed products, select Adobe Experience Platform Launch.

Select product

A list of product profiles displays. A product profile is a construct that links a a group of permissions to a group of users. From here, you can create a new profile to configure, or you can select an existing product profile from the list to edit (assuming you have admin rights for that profile).

Product profiles

Create a product profile

NOTE

If you selected an existing profile to edit, skip ahead to the next section.

To create a new product profile, select New Profile.

New profile

A dialog appears that allows you to provide a name and optional description for the profile. You can also toggle whether users should receive emails when they are added or removed from this profile. When finished, select Save.

Profile details

Configure permissions for the product profile

The details page for the product profile appears. Using the provided tabs, you can manage the users that are assigned to the profile, and configure the specific properties and rights that the profile will grant those users.

Steps on how to add users are provided later in this guide. For now, select Permissions.

Profile landing

The next screen shows an overview of the number of platforms, properties, and rights that are currently assigned to the profile. Select Edit next to one of the rows to start configuring the profile’s permissions.

Permissions

The Edit Permissions screen appears, which allows you to add and remove permissions from the product profile. From the Platforms section, you can see that all platforms have been added to the profile by default.

Platforms

Assign properties

To assign properties to this profile, select Properties in the left navigation.

Properties

By default, a new product profile is automatically given access to all properties that are available for your organization. This includes properties that are available currently and any properties made in the future.

If you want to limit the available properties, select the Auto-include toggle. This allows you to manually add and remove properties for the property depending on your needs.

Auto-include off

If auto-include is disabled, all currently available properties are listed on the left. You can add properties to the profile by selecting the plus (+) icon next to the property in question in the left column. To remove a property, select the X icon next to the property in question in the right column.

Add and remove permission

IMPORTANT

Disabling the auto-include feature means that any properties created in the future must be manually added to the product profile in order for it to gain access to them.

Assign rights

By default, all rights are disabled for a product profile and must be manually added to be enabled. If you belong to a product profile that auto-includes properties but has no rights, then you have read-only access to all properties.

NOTE

A user can belong to multiple product profiles in Admin Console, but the rights from those profiles are not combined into a master permission set. That user still has only the rights explicitly granted by each group.

For example, if Group 1 gives access to Property A with the Develop right, and Group 2 gives access to Property B with the Publish right, Develop and Publish rights are not combined for Property A and Property B. You can only develop on Property A and publish on Property B.

Select Property Rights in the left navigation. As with properties, you can select the plus (+) icon next to a property right to add it to the profile. If you want to add all property rights to the profile, you can also select Add all.

Property rights

Next, select Company Rights in the left navigation. Add or remove the rights you require, and once you are finished select Save.

Company rights

Assign users to the profile

To assign users to the product profile, select the Users tab, then select Add User.

Users

In the dialog that appears, enter the name, user group, or email address of the users you wish to add to the profile. If a user is part of your organization, their information will display in an auto-complete dropdown, which you can select to fill in the details. If they are not part of your organization, you can manually enter their information instead.

When finished, select Save to add the specified users to the product profile.

Assign users

Once users have been added to the profile, they receive an email informing them that they now have rights for the Data Collection UI.

Next steps

This document covered how to manage properties and rights for the Data Collection UI using Adobe Admin Console. For more information on the available permissions and the functionalities they grant access to, see the overview on user permissions.

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