Products list

Last update: 2023-08-21
  • Created for:
  • Beginner

All products in the catalog are accessible from the Products page in the Admin, where you can create products and edit existing ones. For a multi-site installation, each website can offer a different selection of products for sale from the same catalog.

The Products list includes all products in the catalog, indicates the websites where they are available, and if they are currently enabled for sale. In B2B for Adobe Commerce installations with shared catalogs enabled, the grid includes a column that indicates which products have alternate discount pricing in a shared catalog.

You can browse through the list page by page, or search for specific products. Use the standard controls to sort and filter the list, and apply actions to selected products.

Products grid

Limit product display

To improve performance for large catalogs, it is recommended that you limit the number of products displayed in the grid. You can limit displayed product grids for:

  • Products page
  • Add Related/Up-Sell/Cross-Sell Products
  • Add Products to Bundle Product
  • Add Products to Group Product
  • Create Order (Admin)

This configuration setting for the product display limitation is disabled by default. By enabling it, you can limit the number of products in the grid to a specific value. If it is enabled and the number of matching products for the grid display is greater than the record limit, a limited collection of records is returned. When the limit is reached, the total records found, number of selected records, and pagination elements do not appear in the grid header.


If you do not want your product grid to be limited, use filters more precisely to produce a collection that has fewer items than the number specified in the Records Limit field.

To configure the product display limitation:

  1. On the Admin sidebar, go to Stores > Settings > Configuration.

  2. Expand Advanced and choose Admin.

  3. Expand Expansion selector the Admin Grids section and do the following:

    • Set Limit Number of Products in Grid to Yes.

    • (Optional) Enter a value in the Records Limit field to limit the number of products in the grid to a specific value. The default minimum value is 20000.

    Admin Grids configuration settings
  4. When complete, click Save Config.

Page controls

Control Description
Add Product Initiates the process to create a new simple product. To choose a specific product type, click the down arrow. Options: Simple Product / Configurable Product / Grouped Product / Virtual Product / Bundle Product / Downloadable Product / Gift Card
Actions Lists all actions that can be applied to selected products in the list. To apply an action to a product or group of products, select the checkbox in the first column of each product. Options: Delete / Change Status / Update Attributes / Assign Inventory Source / Unassign Inventory Source / Transfer Inventory To Source
Filters Initiates a catalog search based on the current filters.
Default View Indicates the current grid column layout. If there are saved grid column views, you can choose another.
Columns Lists all actions that can be applied to selected products in the list. To apply an action to a product or group of products, select the checkbox in the first column of each product.
Search by keyword The search box, in the top-left corner, is used to find products by keyword.
Edit Opens the product in edit mode. You can accomplish the same thing by clicking anywhere on the row.

Default columns

Column Description
(Checkbox) Selects multiple records to be subject to an action. The checkbox in the first column of each selected record is marked. Options:
Select All - Selects all records found that match the current filter settings.
Select All on This Page - Selects only the records found on the current page that match the filter settings.
ID A unique, sequential number that is assigned when a new product is saved for the first time.
Thumbnail Displays a thumbnail of the main product image.
Name The product name.
Type The product type.
Attribute Set The name of the attribute set that is used as a template for the product.
SKU The unique Stock Keeping Unit that is assigned to the product.
Price The unit price of the product.
Quantity The quantity that is in stock.
Salable Quantity The sum of all available units of this product.
Visibility Indicates where the product is visible in the catalog. Options: Not Visible Individually / Catalog / Search / Catalog, Search
Status Indicates the status of the product. Options: Enabled and Disabled
Websites Indicates the websites where the product is available.
Action Opens the product in Edit mode.
Shared Catalog B2B for Adobe Commerce (Available with B2B for Adobe Commerce only) Indicates the shared catalogs that contain custom pricing for the product.

Other columns

Column Description
Short Description Short description of the product.
Special Price From Date The first date of the special price promotion.
Special Price To Date The last date of the special price promotion.
Cost The actual cost of the item.
Manufacturer The manufacturer of the product.
Meta Keywords Meta keywords for the product.
Color The product color.
Set Product as New from Date The first date of the set product as a new promotion.
Set Product as New to Date The last date of the set product as a new promotion.
Active From / To The product start and end date.
Layout The product layout.
Minimum Advertised Price The minimum advertised price of the product.
Allow Gift Message The gift message to customers who purchase a gift card.
Special Price Special price for the product.
Weight The product weight.
Meta Title Meta title for the product.
Meta Description The product metadata description.
Country of Manufacture The country of manufacture.
New Theme Applied custom theme to the product.
URL Key The URL Key of the product.
Tax Class The product tax class.
Allow Gift Message Displays the availability of the gift message option for the product.

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