Remove permissions from objects

Go to the object you want to remove permissions from.

For information about which objects can be shared, see Overview of sharing permissions on objects.

(Conditional) For programs, portfolios, and documents, do the following:

1. Click the More icon next to the object name, then click Sharing or Share.

   

2. Click the x next to the name of a user, team, group, company, job role to remove them in the object access box.

   

3. In the < User Name >'s Workfront access will be removed from this drop-down menu, select whether you want their access to be removed just from the object you have selected, or from all children objects associated with it.

(Conditional) For projects, tasks, and issues, do the following:

1. Click Share to the right of the object’s name.

   

2. Find the user, role, team, group, or company you want to remove from the object.

3. Click Remove.
   In the Remove < User Name > from drop-down menu, select whether you want their access to be removed just from the object you have selected, or from all children objects associated with it.

   

The following scenarios exist:

• If you remove the entity only from the object, that entity loses their permissions on the object, and their inherited permissions to the children objects. If they were previously granted permissions to the children items individually, they retain the same permissions on all children objects associated with it when you select this option.
• If you remove the entity from the object and all the children objects, that entity loses their permissions to the object as well as all children objects, even when they were previously given individual permission on each child object.

Click Save.

Go to the list of objects that you want to share.

For information about which objects can be shared, see Overview of sharing permissions on objects.

Select several objects in the list, then click the Share icon at the top of the list.

Type the name of the user, role, team, group, or company for which you want to remove the access in the Edit <Object Name> access to field.

From the access drop-down menu, select No Access.

In the <User Name>'s Workfront access will be removed from this drop-down menu, select whether you want their access to be removed just from the objects that you have selected, or from all other children objects associated with it.
The following scenarios exist:

• If you remove the entity only from the object, that entity loses their permissions on the object, and their inherited permissions to the children objects. If they were previously granted permissions to the children items individually, they retain the same permissions on all children objects associated with it when you select this option.
• If you remove the entity from the object and all the children objects, that entity loses their permissions to the object as well as all children objects, even when they were previously given individual permission on each child object.

Example: Select whether to remove permissions to just the tasks you selected in a list, or to the issues and documents attached to the tasks as well.

(Optional) To change permissions in bulk for several objects, select another level of sharing for the selected entity.

For example, if they have Manage permissions, select Contribute or View instead.

Click Save.

Go to an object to which you have Manage permissions. For example, go to a task.

Go to the object access box as described in the Remove entities from the sharing list of an object section in this article.

Select the x  next to Inherited Permission  on the sharing box to remove anyone listed there.

This ensures that no one who is granted permissions to the parent object (for example, the project) has permissions to this task by default. You must list  individual entities in the sharing list of the task to grant permissions on the task.

Click Save.

Go to the object you want to make private.
For example, navigate to a report.

Click Report Actions, then Sharing.

Click Remove public access to remove the access of external users to viewing the report.

Click Remove system-wide access to stop sharing it with all Workfront users.

Click Save.