Google Sheets modules

Last update: Thu Nov 21 2024 00:00:00 GMT+0000 (Coordinated Universal Time)

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User

In an Adobe Workfront Fusion scenario, you can automate workflows that use Google Sheets, as well as connect it to multiple third-party applications and services.

For instructions about connecting your Google Sheets account to Workfront Fusion, see Create a connection to Adobe Workfront Fusion - Basic instructions

Access requirements

You must have the following access to use the functionality in this article:

Adobe Workfront plan*

Pro or higher

Adobe Workfront license*

Plan, Work

Adobe Workfront Fusion license**

Current license requirement: No Workfront Fusion license requirement.

Legacy license requirement: Workfront Fusion for Work Automation and Integration

Product

Current product requirement: If you have the Select or Prime Adobe Workfront plan, your organization must purchase Adobe Workfront Fusion as well as Adobe Workfront to use functionality described in this article. Workfront Fusion is included in the Ultimate Workfront plan.

Legacy product requirement: Your organization must purchase Adobe Workfront Fusion as well as Adobe Workfront to use functionality described in this article.

To find out what plan, license type, or access you have, contact your Workfront administrator.

For information on Adobe Workfront Fusion licenses, see Adobe Workfront Fusion licenses.

Prerequisites

To use Google Sheets modules, you must have a Google account.

Google Sheets API information

The Google Sheets connector uses the following:

Base URL

https://sheets.googleapis.com/v4

API version

API tag

v2.5.7

Triggers

Watch Rows

Retrieves values from every newly added row in the spreadsheet.

The module retrieves only new rows that have not been filled in before. The trigger will not process an overwritten row.

IMPORTANT

If the worksheet contains a blank row, no rows after the blank row will be processed.

Connection

For instructions about connecting your Google Sheets account to Workfront Fusion, see Connect the module's app or web service to Workfront Fusion in the article Create a scenario in Adobe Workfront Fusion.

Spreadsheet

Select the spreadsheet that contains the sheet you want to watch.

Sheet

Select the sheet you want to watch for a new row.

Table contains headers

Select whether the spreadsheet contains the header row.

Yes

The module doesn't retrieve the header row as output data.

Variable names in the output are called by the headers.
No

The module also retrieves the first table row

Variable names in the output are called A, B, C, D, and so on.

Row with headers

Enter the range of the header row. For example, A1:F1.

First table row

Enter the range of the first row of the table. For example, A1:F1.

Value render option

Formatted value

The values will be calculated and formatted in the reply according to the cell's formatting. Formatting is based on the spreadsheet's locale, not the requesting user's locale. For example, if A1 is 1.23 and A2 is =A1 and formatted as currency, then A2 would return "$1.23".

Unformatted value

The values will be calculated, but not formatted in the reply. For example, if A1 is 1.23 and A2 is =A1 and formatted as currency, then A2 would return the number "1.23".

Formula

The values will not be calculated. The reply will include the formulas. For example, if A1 is 1.23 and A2 is =A1 and formatted as currency, then A2 would return "=A1".

Date and time render option

Serial number

Instructs date, time, datetime, and duration fields to be outputted as doubles in "serial number" format, as popularized by Lotus 1-2-3. The whole number portion of the value (left of the decimal) counts the days since December 30th 1899. The fractional portion (right of the decimal) counts the time as a fraction of the day. For example, January 1st 1900 at noon would be 2.5, 2 because it's 2 days after December 30th 1899, and .5 because noon is half a day. February 1st 1900 at 3pm would be 33.625. This correctly treats the year 1900 as not a leap year.

Formatted string

Instructs date, time, datetime, and duration fields to be outputted as strings in their given number format (which is dependent on the spreadsheet's locale).

Limit

Set the maximum number of results that Workfront Fusion will work with during one execution cycle.

Add a Row

This module appends adds a row to a sheet.

When you configure Google Sheets modules, Workfront Fusion displays the fields listed below. Along with these, additional Google Sheets fields might display, depending on factors such as your access level in the app or service. A bolded title in a module indicates a required field.

If you see the map button above a field or function, you can use it to set variables and functions for that field. For more information, see Map information from one module to another in Adobe Workfront Fusion.

Connection

Mode

Select whether you want to select the spreadsheet and sheet manually or by mapping.

Note: Manual mapping is useful, for example, when a new spreadsheet is created in an Workfront Fusion scenario and you want to add data in the newly created spreadsheet directly in the scenario.

Spreadsheet

Select the Google spreadsheet.

Sheet

Select the sheet you want to add a row to.

Column Range

Select the column range you want to work with.

Table contains headers

Select whether the spreadsheet contains the header row.

Yes

The module doesn't retrieve the header row as output data.

Variable names in the output are called by the headers.
No

The module also retrieves the first table row

Variable names in the output are called A, B, C, D, and so on.

Values

Enter or map the desired cells of the row you want to add.

Value input option

User entered

The values are parsed as if the user typed them into the UI. Numbers remain numbers, but strings may be converted to numbers, dates, or other formats following the same rules that are applied when entering text into a cell via the Google Sheets UI.
Raw

The values that the user enters are not parsed and are stored as-is.

Insert data option

Specify how existing data is changed when new data is input.

Insert rows

Rows are inserted for the new data.
Overwrite

The new data overwrites existing data in the areas where it is written. Adding data to the end of the sheet inserts new rows or columns so the data can be written.

Update a Row

This module allows you to change the cell content in a selected row.

Connection

Mode

Select whether you want to select the spreadsheet and sheet manually or by mapping.

Note: Manual mapping is useful, for example, when a new spreadsheet is created in the Workfront Fusion scenario and you want to add data to the newly created spreadsheet directly in the scenario.

Spreadsheet

Select the Google spreadsheet.

Sheet

Select the sheet you want to update a row in.

Row number

Enter the number of the row you want to update.

Table contains headers

Select whether the spreadsheet contains the header row.

Yes

The module doesn't retrieve the header row as output data.

Variable names in the output are called by the headers.
No

The module also retrieves the first table row

Variable names in the output are called A, B, C, D, and so on.

Values

Enter or map the values to the desired cells of the row you want to change (update).

Value input option

User entered

The values are parsed as if the user typed them into the UI. Numbers remain numbers, but strings may be converted to numbers, dates, or other formats following the same rules that are applied when entering text into a cell via the Google Sheets UI.
Raw

The values that the user enters are not parsed and are stored as-is.

Clear a Row

Deletes values from a specified row.

Connection

Spreadsheet

Select the Google spreadsheet that contains the sheet you want to clear a row from.

Sheet

Select the sheet you want to clear data from.

Row number

Enter the number of the row you want to clear data from. For example, 23.

Delete a Row

Deletes a specified row.

Connection

Spreadsheet

Select the Google spreadsheet that contains the sheet you want to delete a row from.

Sheet

Select the sheet you want to delete a row from.

Row number

Enter the number of the row you want to delete. Example: 23

Get a Cell

Retrieves a value from a selected cell.

Connection

Spreadsheet

Select the Google spreadsheet.

Sheet

Select the sheet that contains the cell you want to retrieve data from.

Cell

Enter the ID of the cell you want to retrieve data from. Example: A6

Value render option

Formatted value

Unformatted value

The values will be calculated, but not formatted in the reply. For example, if A1 is 1.23 and A2 is =A1 and formatted as currency, then A2 would return the number "1.23".

Formula

The values will not be calculated. The reply will include the formulas. For example, if A1 is 1.23 and A2 is =A1 and formatted as currency, then A2 would return "=A1".

Date and time render option

Serial number

Formatted string

Instructs date, time, datetime, and duration fields to be outputted as strings in their given number format (which is dependent on the spreadsheet's locale).

Update a Cell

Connection

Spreadsheet

Select the Google spreadsheet.

Cell

Enter the ID of the cell you want to update. Example: A5

Value

Enter the new value for the cell.

Value input option

User entered

The values are parsed as if the user typed them into the UI. Numbers remain numbers, but strings may be converted to numbers, dates, or other formats following the same rules that are applied when entering text into a cell via the Google Sheets UI.
Raw

The values that the user enters are not parsed and are stored as-is.

Clear a Cell

Deletes a value from a specified cell.

Connection

Spreadsheet

Select the Google spreadsheet that contains the sheet that you want to clear a cell from.

Sheet

Select the sheet you want to clear a cell from.

Cell

Enter the ID of the cell you want to clear. Example: A5.

Add a Sheet

Creates a new sheet in a selected spreadsheet.

Connection

Spreadsheet

Select the Google spreadsheet where you want to add a sheet.

Properties

Title

Enter the name of the new sheet.
Index

Enter the sheet position. The default is 0 (places the sheet in the first place)

Create a Spreadsheet

Connection

Title

Enter the name of a new spreadsheet.

Locale

Enter the locale of the spreadsheet in one of the following formats:

an ISO 639-1 language code such as en
an ISO 639-2 language code such as haw, if no 639-1 code exists
a combination of the ISO language code and country code, such as en_US

Recalculation interval

The amount of time to wait before volatile functions are recalculated:

On change

Volatile functions are updated upon every change.

On change and every minute

Volatile functions are updated upon every change and every minute.

On change and hourly

Volatile functions are updated upon every change and hourly.

Time zone

Select the time zone of the spreadsheet.

Number format

Select the default format of all cells in the spreadsheet.

Text: Text formatting. Example: 1000. 12

Number: Number formatting. Example: 1,000.12

Percent: Percent formatting. Example: 10. 12%

Currency: Currency formatting. Example: $1,000.12

Date: Date formatting. Example: 9/26/2008

Time: Time formatting. Example: 3:59:00 PM

Date time: Date and Time formatting. Example: 9/26/08 15:59:00

Scientific Scientific number formatting. Example: 1. 01E+03

Sheets

Click Add to add a sheet to the spreadsheet. For each sheet, enter or map a title for the sheet and the sheet's index. An index of 0 represents the first sheet.

Delete a Sheet

Deletes a specific sheet.

Connection

Spreadsheet

Select the Google spreadsheet.

Sheet

Select the sheet you want to delete.

Make an API Call

This action module allows you to perform a custom API call.

Connection

For instructions about connecting your [Fusion App] account to Workfront Fusion, see Create a connection to Adobe Workfront Fusion - Basic instructions.

URL

Enter a path relative to https://sheets.googleapis.com/v4/.

Method

Select the HTTP request method you need to configure the API call. For more information, see HTTP request methods in Adobe Workfront Fusion.

Headers

Add the headers of the request in the form of a standard JSON object.For example, {"Content-type":"application/json"}. Workfront Fusion adds the authorization headers for you.

Query String

Add the query for the API call in the form of a standard JSON object.

Body

Add the body content for the API call in the form of a standard JSON object.

Note:

When using conditional statements such as if in your JSON, put the quotation marks outside of the conditional statement.

Searches

Search Rows
Search Rows (Advanced)
Get Range Values
List Sheets

Search Rows

Searches rows using the filter options.

Connection

For instructions about connecting your [Fusion App] account to Workfront Fusion, see Create a connection to Adobe Workfront Fusion - Basic instructions.

Spreadsheet

Select the Google spreadsheet.

Sheet

Select the sheet you want to search the rows in.

Table contains headers

Select whether the spreadsheet contains the header row. If the Yes option is selected, the module doesn't retrieve the header row as output data and variable names in the output are then called by the headers. If the No option is selected, then the module also retrieves the first table row and variable names in the output are then called just A, B, C, D, and so on.

Column range

Select the column range to work with. Example: A-F

Filter

Set the filter for the row to be searched by.

For more information about filters, see Add a filter to a scenario in Adobe Workfront Fusion.

Sort order

Select whether you want to sort ascending or descending.

Order by

Choose the column that you want to sort by.

Value render option

Formatted value

Unformatted value

The values will be calculated, but not formatted in the reply. For example, if A1 is 1.23 and A2 is =A1 and formatted as currency, then A2 would return the number "1.23".

Formula

The values will not be calculated. The reply will include the formulas. For example, if A1 is 1.23 and A2 is =A1 and formatted as currency, then A2 would return "=A1".

Date and time render option

Serial number

Instructs date, time, datetime, and duration fields to be output as doubles in "serial number" format, as popularized by Lotus 1-2-3. The whole number portion of the value (left of the decimal) counts the days since December 30th 1899. The fractional portion (right of the decimal) counts the time as a fraction of the day. For example, January 1st 1900 at noon would be 2.5, 2 because it's 2 days after December 30th 1899, and .5 because noon is half a day. February 1st 1900 at 3pm would be 33.625. This correctly treats the year 1900 as not a leap year.

Formatted string

Instructs date, time, datetime, and duration fields to be outputted as strings in their given number format (which is dependent on the spreadsheet's locale).

Maximum number of returned rows

Set the maximum number of rows that Workfront Fusion will return during one execution cycle.

Search Rows (Advanced)

Returns results matching the given criteria.

Connection

Spreadsheet

Select the Google spreadsheet that contains the sheet you want to search..

Sheet

Select the sheet that contains the rows you want to search.

Query

Use the Google Charts Query Language. Example: select * where B = "John"

For more information on Google Charts Query Language, see Query Language Reference in the Google documentation.

Get Range Values

Connection

Spreadsheet

Select the Google spreadsheet.

Sheet

Select the sheet you want to get the range content from.

Range

Enter the range you want to get. Example: A1:D25.

Table contains headers

Check this box if the sheet has a header row

Row with headers

Enter the range of the table headers. Example A1:F1. If you leave the field empty, Workfront Fusion will suppose that the header is in the first row of the specified range.

Value render option

Formatted value

Unformatted value

The values will be calculated, but not formatted in the reply. For example, if A1 is 1.23 and A2 is =A1 and formatted as currency, then A2 would return the number "1.23".

Formula

The values will not be calculated. The reply will include the formulas. For example, if A1 is 1.23 and A2 is =A1 and formatted as currency, then A2 would return "=A1".

Date and time render option

Serial number

Formatted string

Instructs date, time, datetime, and duration fields to be outputted as strings in their given number format (which is dependent on the spreadsheet's locale).

List Sheets

This module returns a list of all sheets in a spreadsheet.

Connection

Spreadsheet

Select the Google spreadsheet that contains the sheets you want to list.

Usage Limits

If the error 429: RESOURCE_EXHAUSTED occurs, you have exceeded the API rate limit.

The Google Sheets API has a limit of 500 requests per 100 seconds per project, and 100 requests per 100 seconds per user. Limits for reads and writes are tracked separately. There is no daily usage limit.

See more details at developers.google.com/sheets/api/limits.

Tips & Tricks

How to get Empty Cells from a Google Sheet
Add a button in a sheet to run a scenario

How to get Empty Cells from a Google Sheet

Use the Search Rows (Advanced) module & use this formula to get the columns which are empty.

select * where E is null

Add a button in a sheet to run a scenario

In Workfront Fusion, insert the Webhook > Custom webhooks module/trigger in the scenario and configure it (see Webhooks).
Copy the webhook’s URL.
Execute the scenario.
In Google Sheets, choose Insert > Drawing… from the main menu bar.
In the Drawing window, Click the Text box icon near the top of the window.
Design a button and click the Save and Close button in the top-right corner:
The button will be placed in your worksheet. Click the three vertical dots in the button’s top-right corner:
Choose Assign script… from the menu.
Enter the name of your script (function), e.g. runScenario and click OK:
Choose Tools > Script editor from the main menu bar.
Insert the following code:
- The name of the function must correspond to the name you specified in step 9.
- Replace the URL with the webhook’s URL you copied in step 2.
```
function runScenario() {
```
```
UrlFetchApp.fetch("<webhook you copied>");
```
```
}
```
Press Ctrl+S to save the script file, enter a project name and click OK.
Switch back to Google Sheets and click your new button.
Grant the required authorization to the script:
In Workfront Fusion, verify that the scenario has successfully executed.

Storing dates in a spreadsheet

If you store a Date value in a spreadsheet without any formatting, it will appear in the spreadsheet as text in ISO 8601 format. However, Google Sheets formulas or functions that work with dates that do not understand this text (Example: formula =A1+10) will display the following error:

To help allow Google Sheets to understand the date, format it with the formatDate (date; format; [timezone]) function. The correct format passed to the function as the second argument depends on the spreadsheet’s locale settings.

To determine the correct format:

Choose File > Spreadsheet settings from the main menu to verify/set the locale.
Once you have verified/set the proper locale, determine the corresponding date and time format by choosing Format > Number from the main menu. The format is displayed next to the Date time menu item:
To compose the correct format that should be passed to the formatDate() function, refer to the list of Tokens for date and time formatting in Adobe Workfront Fusion.

Example: The use of MM/DD/YYYY HH:mm:ss format for the United States locale:

Exploiting Google Sheets functions

If you miss a built-in function, but it is featured by Google Sheets, you may exploit it. For more information, see Use Google Sheets functions in Map items using functions in Adobe Workfront Fusion .

Keep Google Sheets from changing numbers into dates

You might find that a string of numbers that you are using as text is being interpreted as a date in a Google worksheet. For example, you type 1-2019, intending it as text, but Google interprets it as a date. You can pre-format the number as plain text to prevent this.

In Google Sheets, highlight the column or cell containing the number or numbers.
Click Format > Number > Plain text.

Another workaround in Workfront Fusion is to type an apostrophe (') before a number, for example, '1-2019 or '1/47. The apostrophe does not display in the cell after the data is sent from Workfront Fusion.

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