Add a single user
Add internal learners to the Adobe Learning Manager using a single user option.
If you’re unable to launch the training, write to almacademy@adobe.com.
To add users,
-
Log into Adobe Learning Manager as an Administrator.
-
On the home page, click Add Users. On this page, you can add a single user or multiple users at a time using a CSV. You can also create a self-registration link for internal employees or create an external learner profile.
-
To add a single user, click Add on the upper-right corner and choose the option Single User.
-
To add a single user, click Add on the upper-right corner and choose the option Single User.
Add a single internal user -
On the Add User dialog, enter the details of the learner. For the field Manager’s Name, pick the name of an existing user in the system.
Add user dialog box -
To add the new user in Learning Manager, click Add. After the user is added, the user receives a verification mail. The Learner then activates the account and starts using Learning Manager. This workflow is helpful if you need to add limited number of learners to your Learning Manager Account. But if you’re planning to enroll all the employees of a large organization, you can add them in a singe attempt. For more information, see the next section.
Add users in bulk
Manage users
In this training, you will learn how to assign and remove roles, send a welcome email, and delete and purge users.
If you’re unable to launch the training, write to almacademy@adobe.com.
Typically, most organizations work with an HR Management System (HRMS), which maintains all employee records, such as, designation, location, date of joining, or employee hierarchy. You can export this data in a CSV format. To import a CSV, follow the steps below:
-
Click Add on the upper-right corner, and choose the option Upload a CSV.
Upload a CSV to add users in bulk -
The CSV that you upload consists of the fields, as shown below:
Structure of the CSVYou must maintain a master CSV and perform perform all additions and deletions on the master CSV. The master CSV contains the following fields:
- name *
- email *
- profile
- manager
(*) Required field.
-
After you click the option Upload a CSV, the following dialog displays.
Upload a CSV dialog -
Choose the CSV or drag-and-drop the file. After you’ve chosen the file, map the data fields with the ones in the CSV file. Click the required drop-down and choose the right field.
Map fields in CSV -
To start importing the users, click Save. You can see a confirmation message.
Confirmation message for successful upload of the CSV -
The new users are now added to your Adobe Learning Manager account. To select the new users, select the check-box next to the names so that everybody is selected.
New users added
After you have selected the users, you can perform the following:
Register a user
With the user selected, click Actions on the upper-right corner and click Register.
The selected users receive a Welcome email. If the learners have an existing Adobe ID, they can click this link. If they don’t have an existing Adobe ID, they can go ahead and click the Welcome link to create an Adobe ID and link it to their Learning Manager account.
Assign a role
After adding learners to the Adobe Learning Manager account, if you want to change their roles, click Actions on the upper-right corner of the page. Choose the option Assign Role. Here you can decide whether you want to give Author access or Admin access to the learner. After you have assigned a role, this learner has Author access to the account and can add modules and create courses.
Assign a role to a user
Remove a role
You can also remove Author or Admin access for the users. Select one or more learners, click Actions, and select Remove Role. Choose an option, for example, Remove Author, and the author access gets revoked for this learner.
Delete a user
To delete a user, click Actions, and choose Delete User. On the confirmation dialog, click Yes, and the learner gets deleted.
Confirmation message to delete a user
Edit a user
On the list of users, choose a user, and click the user. On the user details, click the Edit (
Edit User dialog
Active fields
Manage user attributes
If you’re unable to launch the training, write to almacademy@adobe.com.
Adobe Learning Manager preserves the case sensitivity of the user attribute and its value. For example, the case sensitivity of a user attribute is ‘location’ and its value as ‘PARIS’ will be preserved and displayed in the same manner. In case of any issues, the Administrator can now edit the attribute name and values to correct any case sensitivity errors.
The Administrator can do this by visiting Admin app > Users > User groups and clicking on the group name.
An Admin can add and update allowed attribute values for a learner through UI.
Types of active fields:
- Groupable: Learners would get grouped on the basis of the Values
- Reportable: Reporting user groups would be created based on the active fields
- Exportable: The fields will be seen in exported in user group report.
Create a self-registration link
You can also enable employees in your organization to register themselves as Learners to Adobe Learning Manager Account, without taking help from you as an administrator. The administrator can create a Self-Registration link and share with the employees, who can further register to Learning Manager using their Adobe credentials.
On the upper-right corner of the page, click Add, and select Self-Registration.
Create link to self-register as learner
The Add Self-Registration Profile dialog appears. Give this profile a name. Then add the manager’s name. It’s important to know that the manager must already be registered learner in Learning Manager.
Add profile for self-registration
After you click Save, a URL gets generated, which you can share with the learners, so that they can click the URL and self-register themselves.