Documentation AEM as a Cloud Service User Guide

Custom Permissions

Last update: April 14, 2025

Applies to:
Experience Manager as a Cloud Service

CREATED FOR:

Admin
Developer

Learn how you can use custom permissions to create custom permission profiles with configurable permissions to restrict access to programs, pipelines, and environments for Cloud Managers users.

Introduction

Cloud Manager has a set of pre-defined roles which govern access to various Cloud Manager features:

Business Owner
Program Manager
Deployment Manager
Developer

Custom permissions let users create custom permission profiles with configurable permissions to restrict access for Cloud Managers users to programs, pipelines, and environments.

TIP

For details on pre-defined roles, see AEM as a Cloud Service Team and Product Profiles.

Using Custom Permissions

To create and use your own custom permissions, it requires three steps:

Create a product profile.
Assign custom permissions to the product profile.
Assign users to the product profile.

This section details these steps. You may find it useful to see the Terms and Configurable Permissions sections as you create your own custom permissions.

NOTE

You must have product administrator rights in the Admin Console for Adobe Experience Manager as a Cloud Service to create profiles and manage permissions for Cloud Manager.

Create a New Product Profile

First create a product profile before to which you can assign custom permissions.

Log into Cloud Manager at my.cloudmanager.adobe.com.
On the Cloud Manager landing page, select the Manage Access button.

Manage Access button

You are redirected to the Products tab of the Admin Console, where you can manage users and permissions for Cloud Manager. In the Admin Console, select the New Profile button.

New Profile button

Provide the general details about the profile.
- Product profile name - A descriptive name for the profile
- Display name - An abbreviated name that is shown in the UI (options)
- Description - An informative description of the profile explaining its purpose (optional)
- Notify users by email - Users receive an email notification when they are added to or removed from this profile.
Select Save when complete.

The new product profile is saved and is visible in the list of product profiles in the Admin Console.

Assign Custom Permissions to Profile

Now that you have a new product profile, you can assign custom permissions to it.

In the Admin Console, select the name of the new product profile you created.
In the window that opens, select the Permissions tab to view a list of editable permissions.
Select the Edit link of a permission so you can edit it.
The Edit Permission window opens.
- The permission you selected in the previous step is selected in the left column.
- The permission items available for assignment for the permission are in the middle column labeled Available Permission Items.
- The assigned permission items are in the right column labeled Included Permission Items.
Select the plus (+) icon next to the permission item so you can add it to the column Included Permission Items.
- Select the i icon next to a permission item if you want to learn more about it.
Select the Add all button at the top of the Available Permissions column so you can add all permissions.
Select Save when you are finished defining the permission items for your new product profile.

Your new product profile is now saved with its custom permissions.

Assign Users to the Custom Permissions

You can now assign users to the new product profile you created with custom permissions.

In the Admin Console, select the name of the new product profile to which you assigned custom permissions.
In the window that opens, select the Users tab.
Select the Add Users button and assign users to your new product profile with custom permissions.

See the section Add users and user groups to a product profile of the document Manage product profiles for enterprise users for more details on how to use the Admin Console.

Configurable Permissions

The following permissions are available for creating custom profiles.

Permission

Description

Program Create

Let users create a program.

Program Access

Let users access programs.

Program Edit

Let users edit programs.

Environment Create

Let users create an environment.

Environment Edit

Let users update and edit environments.

Environment Logs Read

Let users read environment logs.

Environment Variables Manage

Let users create/edit/delete environment configurations.

Environment Restore Create

Let users create an environment restore.

Rapid Development Environment Reset

Let users reset the Rapid Development Environment (RDE).

Content Copy Manage

Let users manage content copy operations.

Pipeline Create

Let users create pipelines.

Pipeline Delete

Let users delete pipelines.

Pipeline Edit

Let users edit pipelines.

Production Deployments Approve/Reject

Let users approve or reject a production deployment step.

Pipeline Executions Cancel

Let users cancel pipeline executions.

Pipeline Executions Start

Let users start a new pipeline execution.

Override/Reject Important Metric Failures

Let users override/reject important metric failures.

Production Deployments Schedule

Let users schedule a production deployment step.

Repository Info Access

Let users access repository info and generate an access password.

Repository Create

Let users create Git repositories.

Repository Delete

Let users delete Git repositories.

Repository Edit

Let users edit Git repositories.

Repository Code Generate

Let users generate a project from archetype.

Domain Name Manage

Let users create/edit/delete domain names.

IP Allowlist Manage

Let users create/edit/delete IP allowlist and IP allowlist binding.

Network Infrastructure Manage

Let users create/edit/delete network infrastructure.

SSL Certificate Manage

Let users create/edit/delete SSL certificate.

New Relic Sub Account User Manage

Let users read/edit New Relic subaccount users.

Organization-Level Permissions

Organization-level permissions refer to permissions which are always given across all programs in an organization.

The following permissions are organization-level permissions:

Program Create - This permission lets users create a program in the organization.
Repository Info Access This tenant/organization level permission allows users to generate a username, password, and repository URL for access and contributing to a customer project.
- The username and password for repository access is common across all the repositories in the organization. However, the repository URL is unique to each program.
- See Accessing Repositories for more information.

Terms

The following terms are used in creating and managing custom permissions and pre-defined roles.

Term

Description

Predefined Permissions

Predefined roles like Business Owner and Deployment Manager to govern various features of Cloud Manager. For details on pre-defined roles, see AEM as a Cloud Service Team and Product Profiles.

Custom Permissions

Cloud Manager features let users create permission profiles to define roles to govern the supported features of Cloud Manager.

Product Profile

Created in the Admin Console to manage configurable permissions that are applicable to users who are part of the permission profile.

Configurable Permission

Cloud Manager permissions that you can configure in the permission profile.

Permission Item

A program, environment, or pipeline resource on which a permission can be applied.

Permission items refer to the scope where permission is applied. Typically, it is one of the following.

Permission Item Type

Example

Description

Organization

organization:companyA

All applicable resources of an organization. A resource could be a program, environment, or pipeline. If the user adds an organization for any permission, then all new resources in that organization also have that permission.

Program

Program A

All applicable resources of a program.

Environment

Program A : environment

Applicable to a specific environment.

Pipeline

Program A : Pipeline

Applicable to a specific pipeline.

Usage notes

A custom permissions profile also lists AMS programs, environments, and pipelines while configuring permissions.
Resources like program, environment, and pipeline that were created in Cloud Manager may take up two minutes to display in Admin Console for permission configuration.
In rare scenarios where a custom permissions service fails to respond, predefined profiles are still available and users in predefined profiles still have appropriate access.

Frequently Asked Questions

Which permission profiles are predefined permission profiles?

Business Owner
Program Manager
Deployment Manager
Developer

For details on pre-defined roles, see AEM as a Cloud Service Team and Product Profiles.

What happens to predefined permission profiles with introduction to custom profiles?

Default product profiles and Cloud Manager roles continue to work the same as before.

Can I edit predefined permission profiles?

No, default profiles are non-editable. You cannot add or remove permissions to the default permission profile. You can only add or remove users from predefined profiles.

Should I delete predefined permission profiles since custom profiles are now available?

Do not delete predefined permission profiles from the Admin Console.

Can I add users to multiple permission profiles?

Yes, A user can be part of multiple profiles including predefined and custom permission profiles. When a user is assigned to multiple profiles, the combined permissions from all the assigned permission profiles are available to that user.

What happens if a user has permission to edit an environment/pipeline but doesn’t have access to a program which contains the environment/pipeline?

In this case, the user is unable to access the environment or pipeline if they do not have the Program Access permissions containing the environment or pipeline.

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