Enable the Out of Office setting for your account
Perform the following steps to Enable the Out of Office setting for your account and delegate your Inbox Items to another user:
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Log in to your AEM instance. Select the
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Select the
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Open the Out of Office tab on the settings dialog.
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Select the Enable/Disable button to enable the Out of Office setting.
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Specify the Start Time and End Time for the setting. The items are delegated only during the specified period. Leave the End Time field empty to delegate items for an indefinite time period.
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Select the Forward my items during this period checkbox. If you do not select the option and not specify an assignee, your items are not forwarded to any user. Although, you are away and the setting is enabled, the items remain in your Inbox.
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Select Add Assignee. Specify a user in the Assignee field to delegate the items to. Specify the Workflow Model to delegate to the specified user. You can select more than one workflow model.
In addition, to assign all the items, irrespective of the workflow model, to a particular user, select All Workflows from the Workflow Model drop-down list.
To assign items to a particular user for all workflow models except a few, select All Workflows from the Workflow Model drop-down list, select + Add Exceptions, and specify the workflow models to be left out.
Repeat the step to add more assignees.
NOTE
The order of the assignees is important. When an item is assigned to a user who have enabled the out of office setting, the item is evaluated against the specified assignees list in the order assignees are added. When an item matches the criteria, it is assigned to the assignee, and the next assignee is not checked. -
Select Save. The setting takes effect at the specified start date and time. If you log in while you are out of the office, you are not considered in the office until you change your settings.
Now, items assigned to you during the Out of Office time period are automatically assigned to the specified assignee.
(For Forms-centric workflow items only) Enable the Allow assignee to delegate using ‘Out of Office’ settings option of the Assign task step in the workflow. Only items which have the previously mentioned option enabled are delegated to other users.