Enable the Out of Office setting for your account

Perform the following steps to Enable the Out of Office setting for your account and delegate your Inbox Items to another user:

  1. Log in to your AEM instance. Select the Inbox icon and select View All. A list of your inbox items appear.

  2. Select the View Selector or View Selector icon next to the Create button and select Settings. The settings dialog appears.

  3. Open the Out of Office tab on the settings dialog.

  4. Select the Enable/Disable button to enable the Out of Office setting.

  5. Specify the Start Time and End Time for the setting. The items are delegated only during the specified period. Leave the End Time field empty to delegate items for an indefinite time period.

  6. Select the Forward my items during this period checkbox. If you do not select the option and not specify an assignee, your items are not forwarded to any user. Although you are away and the setting is enabled, the items remain in your Inbox.

  7. Select Add Assignee. Specify a user in the Assignee field so you can delegate the items. Specify the Workflow Model so you can delegate to the specified user. You can select more than one workflow model.

    In addition, to assign all the items, irrespective of the workflow model, to a particular user, select All Workflows from the Workflow Model drop-down list.

    To assign items to a particular user for all workflow models except a few, select All Workflows from the Workflow Model drop-down list, select + Add Exceptions, and specify the workflow models to be left out.

    Repeat the step so you can add more assignees.

    NOTE
    The order of the assignees is important. When an item is assigned to a user who have enabled the out-of-office setting, the item is evaluated against the specified assignees list in the order assignees are added. When an item matches the criteria, it is assigned to the assignee, and next assignee is not checked.
  8. Select Save. The setting takes effect at the specified start date and time. If you log in while you are out of the office, you are not considered in the office until you change your settings.

Now, items assigned to you during the Out of Office time period are automatically assigned to the specified assignee.
Out-of-office

NOTE
(For Forms-centric workflow items only) Enable the Allow assignee to delegate using ‘Out of Office’ settings option of the Assign task step in the workflow. Only items which have the previously mentioned option enabled are delegated to other users.

Limitations

  • Assigning items to a group is not supported.
  • Enabling Out of Office for project tasks is currently not supported.

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