Interacting with Workflows Programmatically interacting-with-workflows-programmatically

When customizing and extending your workflows you can access workflow objects:

Using the Workflow Java API using-the-workflow-java-api

The workflow Java API consists of the com.adobe.granite.workflow package and several sub-packages. The most significant member of the API is the com.adobe.granite.workflow.WorkflowSession class. The WorkflowSession class provides access to both design-time and runtime workflow objects:

The class also provides several methods for intervening in workflow lifecycles.

The following table provides links to the reference documentation of several key Java objects to use when interacting programmatically with workflows. The examples that follow demonstrate how to obtain and use the class objects in code.

Obtaining Workflow Objects in ECMA Scripts obtaining-workflow-objects-in-ecma-scripts

As described in Locating the Script, AEM (via Apache Sling) provides an ECMA script engine that executes server-side ECMA scripts. The org.apache.sling.scripting.core.ScriptHelper class is immediately available to your scripts as the sling variable.

The ScriptHelper class provides access to the SlingHttpServletRequest that you can use to eventually obtain the WorkflowSession object; for example:

var wfsession = sling.getRequest().getResource().getResourceResolver().adaptTo(Packages.com.adobe.granite.workflow.WorkflowSession);

Using the Workflow REST API using-the-workflow-rest-api

The Workflow console makes heavy use of the REST API; so this page describes the REST API for workflows.

The following actions are supported with the REST API:

In this page it is assumed that AEM runs on localhost at port 4502 and that the installation context is " /" (root). If it is not the case of your installation, the URIs, to which the HTTP requests apply, need to be adapted accordingly.

The rendering supported for GET requests is the JSON rendering. The URLs for GET should have the .json extension, for example:

http://localhost:4502/etc/workflow.json

Managing Workflow Instances managing-workflow-instances

The following HTTP request methods apply to:

http://localhost:4502/etc/workflow/instances

Managing a Workflow Instance by its State managing-a-workflow-instance-by-its-state

The following HTTP request methods apply to:

http://localhost:4502/etc/workflow/instances.{state}

Managing a Workflow Instance by its ID managing-a-workflow-instance-by-its-id

The following HTTP request methods apply to:

http://localhost:4502/etc/workflow/instances/{id}

Managing Workflow Models managing-workflow-models

The following HTTP request methods apply to:

http://localhost:4502/etc/workflow/models

Example: in the browser, a request to http://localhost:4502/etc/workflow/models.json generates a json response similar to the following:

[
    {"uri":"/var/workflow/models/activationmodel"}
    ,{"uri":"/var/workflow/models/dam/adddamsize"}
    ,{"uri":"/var/workflow/models/cloudconfigs/dtm-reactor/library-download"}
    ,{"uri":"/var/workflow/models/ac-newsletter-workflow-simple"}
    ,{"uri":"/var/workflow/models/dam/dam-create-language-copy"}
    ,{"uri":"/var/workflow/models/dam/dam-create-and-translate-language-copy"}
    ,{"uri":"/var/workflow/models/dam-indesign-proxy"}
    ,{"uri":"/var/workflow/models/dam-xmp-writeback"}
    ,{"uri":"/var/workflow/models/dam-parse-word-documents"}
    ,{"uri":"/var/workflow/models/dam/process_subasset"}
    ,{"uri":"/var/workflow/models/dam/dam_set_last_modified"}
    ,{"uri":"/var/workflow/models/dam/dam-autotag-assets"}
    ,{"uri":"/var/workflow/models/dam/update_asset"}
    ,{"uri":"/var/workflow/models/dam/update_asset_offloading"}
    ,{"uri":"/var/workflow/models/dam/dam-update-language-copy"}
    ,{"uri":"/var/workflow/models/dam/update_from_lightbox"}
    ,{"uri":"/var/workflow/models/cloudservices/DTM_bundle_download"}
    ,{"uri":"/var/workflow/models/dam/dam_download_asset"}
    ,{"uri":"/var/workflow/models/dam/dynamic-media-encode-video"}
    ,{"uri":"/var/workflow/models/dam/dynamic-media-video-thumbnail-replacement"}
    ,{"uri":"/var/workflow/models/dam/dynamic-media-video-user-uploaded-thumbnail"}
    ,{"uri":"/var/workflow/models/newsletter_bounce_check"}
    ,{"uri":"/var/workflow/models/projects/photo_shoot_submission"}
    ,{"uri":"/var/workflow/models/projects/product_photo_shoot"}
    ,{"uri":"/var/workflow/models/projects/approval_workflow"}
    ,{"uri":"/var/workflow/models/prototype-01"}
    ,{"uri":"/var/workflow/models/publish_example"}
    ,{"uri":"/var/workflow/models/publish_to_campaign"}
    ,{"uri":"/var/workflow/models/screens/publish_to_author_bin"}
    ,{"uri":"/var/workflow/models/s7dam/request_to_publish_to_youtube"}
    ,{"uri":"/var/workflow/models/projects/request_copy"}
    ,{"uri":"/var/workflow/models/projects/request_email"}
    ,{"uri":"/var/workflow/models/projects/request_landing_page"}
    ,{"uri":"/var/workflow/models/projects/request_launch"}
    ,{"uri":"/var/workflow/models/request_for_activation"}
    ,{"uri":"/var/workflow/models/request_for_deactivation"}
    ,{"uri":"/var/workflow/models/request_for_deletion"}
    ,{"uri":"/var/workflow/models/request_for_deletion_without_deactivation"}
    ,{"uri":"/var/workflow/models/request_to_complete_move_operation"}
    ,{"uri":"/var/workflow/models/reverse_replication"}
    ,{"uri":"/var/workflow/models/salesforce-com-export"}
    ,{"uri":"/var/workflow/models/scene7"}
    ,{"uri":"/var/workflow/models/scheduled_activation"}
    ,{"uri":"/var/workflow/models/scheduled_deactivation"}
    ,{"uri":"/var/workflow/models/screens/screens-update-asset"}
    ,{"uri":"/var/workflow/models/translation"}
    ,{"uri":"/var/workflow/models/s7dam/request_to_remove_from_youtube"}
    ,{"uri":"/var/workflow/models/wcm-translation/create_language_copy"}
    ,{"uri":"/var/workflow/models/wcm-translation/prepare_translation_project"}
    ,{"uri":"/var/workflow/models/wcm-translation/translate-i18n-dictionary"}
    ,{"uri":"/var/workflow/models/wcm-translation/sync_translation_job"}
    ,{"uri":"/var/workflow/models/wcm-translation/translate-language-copy"}
    ,{"uri":"/var/workflow/models/wcm-translation/update_language_copy"}
]

Managing a Specific Workflow Model managing-a-specific-workflow-model

The following HTTP request methods apply to:

http://localhost:4502*{uri}*

Where *{uri}* is the path to the model node in the repository.

Example: in the browser, a request to http://localhost:4502/var/workflow/models/publish_example.json returns a json response that is similar to the following code:

{
  "id":"/var/workflow/models/publish_example",
  "title":"Publish Example",
  "version":"1.0",
  "description":"This example shows a simple review and publish process.",
  "metaData":
  {
    "multiResourceSupport":"true",
    "tags":"wcm,publish"
  },
  "nodes":
  [{
    "id":"node0",
    "type":"START",
    "title":"Start",
    "description":"The start node of the workflow.",
    "metaData":
    {
    }
  },
  {
    "id":"node1",
    "type":"PARTICIPANT",
    "title":"Validate Content",
    "description":"Validate the modified content.",
    "metaData":
    {
      "PARTICIPANT":"admin"
    }
  },
  {
    "id":"node2",
    "type":"PROCESS",
    "title":"Publish Content",
    "description":"Publish the modified content.",
    "metaData":
    {
      "PROCESS_AUTO_ADVANCE":"true",
      "PROCESS":"com.day.cq.wcm.workflow.process.ActivatePageProcess"
    }
  },
  {
    "id":"node3",
    "type":"END",
    "title":"End",
    "description":"The end node of the workflow.",
    "metaData":
    {
    }
  }],
  "transitions":
  [{
    "from":"node0",
    "to":"node1",
    "metaData":
    {
    }
  },
  {
    "from":"node1",
    "to":"node2",
    "metaData":
    {
    }
  },
  {
    "from":"node2",
    "to":"node3",
    "metaData":
    {
    }
  }
]}

Managing a Workflow Model by its Version managing-a-workflow-model-by-its-version

The following HTTP request methods apply to:

http://localhost:4502/etc/workflow/models/{id}.{version}

Managing (User) Inboxes managing-user-inboxes

The following HTTP request methods apply to:

http://localhost:4502/bin/workflow/inbox

Managing a (User) Inbox by the WorkItem ID managing-a-user-inbox-by-the-workitem-id

The following HTTP request methods apply to:

http://localhost:4502/bin/workflow/inbox/{id}

Examples examples

How to get a List of all Running Workflows with their IDs how-to-get-a-list-of-all-running-workflows-with-their-ids

To get a list of all running workflows, do a GET to:

http://localhost:4502/etc/workflow/instances.RUNNING.json

How to get a List of all Running Workflows with their IDs - REST using curl how-to-get-a-list-of-all-running-workflows-with-their-ids-rest-using-curl

Example using curl:

curl -u admin:admin http://localhost:4502/etc/workflow/instances.RUNNING.json

The uri displayed in the results can be used as the instance id in other commands; for example:

[
    {"uri":"/etc/workflow/instances/server0/2017-03-08/request_for_activation_1"}
]

How to change the Workflow Title how-to-change-the-workflow-title

To change the Workflow Title displayed in the Instances tab of the workflow console, send a POST command:

How to change the Workflow Title - REST using curl how-to-change-the-workflow-title-rest-using-curl

Example using curl:

curl -u admin:admin -d "action=UPDATE&workflowTitle=myWorkflowTitle" http://localhost:4502/etc/workflow/instances/{id}

# for example

>[!CAUTION]
>
>AEM 6.4 has reached the end of extended support and this documentation is no longer updated. For further details, see our [technical support periods](https://helpx.adobe.com/support/programs/eol-matrix.html). Find the supported versions [here](https://experienceleague.adobe.com/docs/?lang=en).
curl -u admin:admin -d "action=UPDATE&workflowTitle=myWorkflowTitle" http://localhost:4502/etc/workflow/instances/server0/2017-03-08/request_for_activation_1

How to List all Workflow Models how-to-list-all-workflow-models

To get a list of all available workflow models, do a GET to:

http://localhost:4502/etc/workflow/models.json

How to List all Workflow Models - REST using curl how-to-list-all-workflow-models-rest-using-curl

Example using curl:

curl -u admin:admin http://localhost:4502/etc/workflow/models.json

Obtaining a WorkflowSession Object obtaining-a-workflowsession-object

The com.adobe.granite.workflow.WorkflowSession class is adaptable from a javax.jcr.Session object or a org.apache.sling.api.resource.ResourceResolver object.

Obtaining a WorkflowSession Object - Java obtaining-a-workflowsession-object-java

In a JSP script (or Java code for a servlet class), use the HTTP request object to obtain a SlingHttpServletRequest object, which provides access to a ResourceResolver object. Adapt the ResourceResolver object to WorkflowSession.

<%
%><%@include file="/libs/foundation/global.jsp"%><%
%><%@page session="false"
    import="com.adobe.granite.workflow.WorkflowSession,
  org.apache.sling.api.SlingHttpServletRequest"%><%

SlingHttpServletRequest slingReq = (SlingHttpServletRequest)request;
WorkflowSession wfSession = slingReq.getResourceResolver().adaptTo(WorkflowSession.class);
%>

Obtaining a WorkflowSession Object - ECMA Script obtaining-a-workflowsession-object-ecma-script

Use the sling variable to obtain the SlingHttpServletRequest object that you use to obtain a ResourceResolver object. Adapt the ResourceResolver object to the WorkflowSession object.

var wfsession = sling.getRequest().getResource().getResourceResolver().adaptTo(Packages.com.adobe.granite.workflow.WorkflowSession);

Creating, Reading or Deleting Workflow Models creating-reading-or-deleting-workflow-models

The following examples show how to access workflow models:

The examples used:

When creating a new model:

Creating, Reading or Deleting Workflow Models - Java creating-reading-or-deleting-workflow-models-java

<%@include file="/libs/foundation/global.jsp"%><%
%><%@page session="false" import="com.adobe.granite.workflow.WorkflowSession,
                 com.adobe.granite.workflow.model.WorkflowModel,
             org.apache.sling.api.SlingHttpServletRequest"%><%

SlingHttpServletRequest slingReq = (SlingHttpServletRequest)request;
WorkflowSession wfSession = slingReq.getResourceResolver().adaptTo(WorkflowSession.class);
/* Create the parent page */
String modelRepo = new String("/var/workflow/models");
String modelTemplate = new String ("/libs/cq/workflow/templates/model");
String modelName = new String("mymodel");
Page modelParent = pageManager.create(modelRepo, modelName, modelTemplate, "My workflow model");

/* create the model */
String modelId = new String(modelParent.getPath()+"/jcr:content/model")
WorkflowModel model = wfSession.createNewModel("Made using Java",modelId);

/* delete the model */
wfSession.deleteModel(modelId);
%>

Creating, Reading or Deleting Workflow Models - ECMA Script creating-reading-or-deleting-workflow-models-ecma-script

var resolver = sling.getRequest().getResource().getResourceResolver();
var wfSession = resolver.adaptTo(Packages.com.adobe.granite.workflow.WorkflowSession);
var pageManager = resolver.adaptTo(Packages.com.day.cq.wcm.api.PageManager);

//create the parent page node
var workflowPage = pageManager.create("/var/workflow/models", "mymodel", "/libs/cq/workflow/templates/model", "Created via ECMA Script");
var modelId = workflowPage.getPath()+ "/jcr:content/model";
//create the model
var model = wfSession.createNewModel("My Model", modelId);
//delete the model
var model = wfSession.deleteModel(modelId);

Deleting a Workflow Model - REST using curl deleting-a-workflow-model-rest-using-curl

# deleting the model by its id

>[!CAUTION]
>
>AEM 6.4 has reached the end of extended support and this documentation is no longer updated. For further details, see our [technical support periods](https://helpx.adobe.com/support/programs/eol-matrix.html). Find the supported versions [here](https://experienceleague.adobe.com/docs/?lang=en).
curl -u admin:admin -X DELETE http://localhost:4502/etc/workflow/models/{id}

Filtering Out System Workflows when Checking Workflow Status filtering-out-system-workflows-when-checking-workflow-status

You can use the WorkflowStatus API to retrieve information about the workflow status of a node.

Various methods have the parameter:

excludeSystemWorkflows

This parameter can be set to true to indicate that system workflows should be excluded from the relevant results.

You can update the OSGi configuration Adobe Granite Workflow PayloadMapCache that specifies the workflow Models to be considered as system workflows. The default (runtime) workflow models are:

Auto-Advance Participant Step after a Timeout auto-advance-participant-step-after-a-timeout

If you need to auto-advance a Participant step that has not been completed within a predefined time you can:

Interacting with Workflow Instances interacting-with-workflow-instances

The following provide basic examples of how to interact (progammatically) with workflow instances.

Interacting with Workflow Instances - Java interacting-with-workflow-instances-java

// starting a workflow
WorkflowModel model = wfSession.getModel(workflowId);
WorkflowData wfData = wfSession.newWorkflowData("JCR_PATH", repoPath);
wfSession.startWorkflow(model, wfData);

// querying and managing a workflow
Workflow[] workflows workflows = wfSession.getAllWorkflows();
Workflow workflow= wfSession.getWorkflow(id);
wfSession.suspendWorkflow(workflow);
wfSession.resumeWorkflow(workflow);
wfSession.terminateWorkflow(workflow);

Interacting with Workflow Instances - ECMA Script interacting-with-workflow-instances-ecma-script

// starting a workflow
var model = wfSession.getModel(workflowId);
var wfData = wfSession.newWorkflowData("JCR_PATH", repoPath);
wfSession.startWorkflow(model, wfData);

// querying and managing a workflow
var workflows = wfSession.getWorkflows(“RUNNING“);
var workflow= wfSession.getWorkflow(id);
wfSession.suspendWorkflow(workflow);
wfSession.resumeWorkflow(workflow);
wfSession.terminateWorkflow(workflow);

Interacting with Workflow Instances - REST using curl interacting-with-workflow-instances-rest-using-curl

Interacting with Work Items interacting-with-work-items

The following provide basic examples of how to interact (progammatically) with work items.

Interacting with Work Items - Java interacting-with-work-items-java

// querying work items
WorkItem[] workItems = wfSession.getActiveWorkItems();
WorkItem workItem = wfSession.getWorkItem(id);

// getting routes
List<Route> routes = wfSession.getRoutes(workItem);

// delegating
Iterator<Participant> delegatees = wfSession.getDelegatees(workItem);
wfSession.delegateWorkItem(workItem, delegatees.get(0));

// completing or advancing to the next step
wfSession.complete(workItem, routes.get(0));

Interacting with Work Items - ECMA Script interacting-with-work-items-ecma-script

// querying work items
var workItems = wfSession.getActiveWorkItems();
var workItem = wfSession.getWorkItem(id);

// getting routes
var routes = wfSession.getRoutes(workItem);

// delegating
var delegatees = wfSession.getDelegatees(workItem);
wfSession.delegateWorkItem(workItem, delegatees.get(0));

// completing or advancing to the next step
wfSession.complete(workItem, routes.get(0));

Interacting with Work Items - REST using curl interacting-with-work-items-rest-using-curl

Listening for Workflow Events listening-for-workflow-events

Use the OSGi event framework to listen for events that the com.adobe.granite.workflow.event.WorkflowEvent class defines. This class also provides several useful methods for obtaining information about the subject of the event. For example, the getWorkItem method returns the WorkItem object for the workitem that is involved in the event.

The following example code defines a service that listens to workflow events and performs tasks according to the type of event.

package com.adobe.example.workflow.listeners;

import org.apache.sling.event.jobs.JobProcessor;
import org.apache.sling.event.jobs.JobUtil;

import org.osgi.service.event.Event;
import org.osgi.service.event.EventHandler;
import org.slf4j.Logger;
import org.slf4j.LoggerFactory;

import org.apache.felix.scr.annotations.Component;
import org.apache.felix.scr.annotations.Property;
import org.apache.felix.scr.annotations.Service;

import com.adobe.granite.workflow.event.WorkflowEvent;
import com.adobe.granite.workflow.exec.WorkItem;

/**
 * The <code>WorkflowEventCatcher</code> class listens to workflow events.
 */
@Component(metatype=false, immediate=true)
@Service(value=org.osgi.service.event.EventHandler.class)
public class WorkflowEventCatcher implements EventHandler, JobProcessor {

 @Property(value=com.adobe.granite.workflow.event.WorkflowEvent.EVENT_TOPIC)
 static final String EVENT_TOPICS = "event.topics";

 private static final Logger logger = LoggerFactory.getLogger(WorkflowEventCatcher.class);

 public void handleEvent(Event event) {
  JobUtil.processJob(event, this);
 }

 public boolean process(Event event) {
  logger.info("Received event of topic: " + event.getTopic());
  String topic = event.getTopic();

  try {
   if (topic.equals(WorkflowEvent.EVENT_TOPIC)) {
    WorkflowEvent wfevent = (WorkflowEvent)event;
    String eventType = wfevent.getEventType();
    String instanceId = wfevent.getWorkflowInstanceId();

    if (instanceId != null) {
     //workflow instance events
     if (eventType.equals(WorkflowEvent.WORKFLOW_STARTED_EVENT) ||
       eventType.equals(WorkflowEvent.WORKFLOW_RESUMED_EVENT) ||
       eventType.equals(WorkflowEvent.WORKFLOW_SUSPENDED_EVENT)) {
      // your code comes here...
     } else if (
       eventType.equals(WorkflowEvent.WORKFLOW_ABORTED_EVENT) ||
       eventType.equals(WorkflowEvent.WORKFLOW_COMPLETED_EVENT)) {
      // your code comes here...
     }
     // workflow node event
     if (eventType.equals(WorkflowEvent.NODE_TRANSITION_EVENT)) {
      WorkItem currentItem = (WorkItem) event.getProperty(WorkflowEvent.WORK_ITEM);
      // your code comes here...
     }
    }
   }
  } catch(Exception e){
   logger.debug(e.getMessage());
   e.printStackTrace();
  }
  return true;
 }
}