Administration setup

Last update: April 8, 2025

CREATED FOR:

  • Intermediate
  • Admin

The Administration Setup screens are for administering Adobe Dynamic Media Classic users. Use these screens to enable users to work in Adobe Dynamic Media Classic and to communicate by e-mail with other users.

  1. To access Administration Setup options, go to Setup > Personal Setup > Administration Setup.

User administration

All Adobe Dynamic Media Classic users are assigned a role that determines their privileges and access rights to features in Adobe Dynamic Media Classic. Administrators determine the different roles and responsibilities for the companies to which they are assigned.

Typically, Adobe Dynamic Media Classic configures the first set of companies and assigns a Company Administrator. The Company Administrator then sets up and administers Adobe Dynamic Media Classic users.

Adobe Dynamic Media Classic supports several user roles. These roles can access companies set up for the Adobe Dynamic Media Classic:

Adobe Dynamic Media Classic User Can access companies to which they have been assigned; cannot perform any administrative duties.

Adobe Dynamic Media Classic Company Admin Can view and administer only their own companies. A Company Administrator can also perform all administration functions, including adding administrators and users. A Company Administrator can add a user to the DMC company admin accounts. (This role is the default user role.)

After you add a user, Adobe Dynamic Media Classic sends the user a Welcome e-mail message. The message includes a password and the Adobe Dynamic Media Classic URL.

Add a user or administrator

  1. Go to Setup > Application Setup > Administration Setup > User Administration.

  2. Select Add.

  3. Enter the name and email address of the user or administrator that you want to add, then select Next.

    NOTE
    The apostrophe character (') is not allowed in email addresses.

  4. To assign a role to the user, choose a Role option.

    See Adobe Dynamic Media Classic user roles and privileges.

  5. To add a user to a company, select a company name.

  6. If you want to add the user to a group (if you are adding a Media Portal user or contributor), select Next and add the user.

  7. Select Save to complete the user setup.

    After saving, a prompt asks if you want to add a user to another company. Select Add if you want to add the user to a company.

    All new users are given a randomly generated password; users are required to change passwords the first time they sign in to the Adobe Dynamic Media Classic desktop application.

    New users are sent a Welcome e-mail after you add them. The e-mail provides a temporary password and explains how to sign in to Adobe Dynamic Media Classic.

    If the user does not receive the welcome email, have them go the Adobe Dynamic Media Classic sign in page (https://s7sps1.scene7.com), and select Forgot My Password. The password is reset and a new email is sent. If the user does not receive the email and it is not in their Junk folder, contact Technical Support.

    When adding new Media Portal users, you can also go to Setup > Application Setup > User Administration, then select Upload User List and select a .csv file containing no more than 500 users.

Delete a user

You can delete users from Adobe Dynamic Media Classic by making them invalid. Invalid users are removed from the system and all accounts.

  1. Go to Setup > Application Setup > Administration Setup > User Administration.
  2. Select a user from the list, and then select Edit.
  3. Deselect Valid.
  4. Select Save.

Activate or deactivate users

Users who have been deactivated no longer have permission to enter the account listed at the top of the Select Accounts To Access menu.

  1. Go to Setup > Application Setup > Administration Setup > User Administration.
  2. In the user list, select or deselect the Active option next to the name of the user.

Edit user information

The user information that you can edit depends on your role as an administrator and the assigned role of the user whose information you want to edit. Options that are dimmed (unavailable) are not editable.

  1. Go to Setup > Application Setup > Administration Setup > User Administration.
  2. Select a user from the list, and then select Edit.
  3. Select the entry in the table that shows the company you are trying to modify permissions or access for, then select Manage Company.
  4. Select the user role.
  5. If you want to change the user’s group membership (if you are editing or adding a Media Portal user or contributor), select Next and edit the group membership.
  6. Select Save.

Filter and sort the user list

You can filter and sort the user list to locate users. All users in all accounts you administer appear in the Users list, regardless of the account selected in the Select Account To Access menu.

You can use the following user list-filtering techniques:

  • Filter by group: Select the By Group menu and choose an option to narrow the list to users in a group.

  • Filter by user role: Select the By User Role menu and choose an option to narrow the list to users or administrators of different types.

  • Filter by field name: Select Enable Filter By Field. Then select the By Field Name menu, choose a column for filtering the list, and select the Filter Character menu and choose a letter. The list is filtered on one of the columns by the letter that you chose. To see the full list, deselect the Enable Filter By Field option.

  • Filter out invalid users: Deselect Include Invalid. The search results display only users who are in the system. Invalid users have been deleted from the system and the accounts that you administer.

  • Sort by column heading: Select a heading to sort all users by their status, alphabetically by first name, last name, or email. Or, sort by user role, or by valid/invalid status.

If you have many users, you can limit the size of the list by selecting the Max List Size menu and choosing a number.