Manage your shared catalogs
The Shared Catalogs page provides access to the tools needed for managing your shared catalogs, including product selection, custom pricing, category permissions, and catalog details. The page is similar to the standard Admin workspace, with filters and action controls. The grid lists all shared catalogs, including the default public shared catalog, and any custom catalogs that you have set up.
If the Adobe Commerce Optimizer Connector for B2B extension is installed, the page also provides access to the Adobe Commerce Optimizer catalog views created when the connector synchronizes data from each shared catalog to Adobe Commerce Optimizer, and to the restricted access keys that secure the catalog views for B2B storefront experiences.
Update the product selection
The selection of products in any shared catalog can be easily updated from the Action column of the shared catalogs grid. The changes you make are visible to members of any associated company accounts. The process is the same as choosing products for a new catalog structure, except that the scope of the configuration cannot be changed.
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On the Admin sidebar, go to Catalog > Shared Catalogs.
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For the shared catalog in the grid, go to the Action column and select Set Pricing and Structure.
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Follow the instructions in Step 2: Choose products.
You can skip the first item, because the scope of a shared catalog cannot be changed after it is saved for the first time.
If you are working with a specific product, the Products In Shared Catalog section lists each shared catalog where the product is available. To learn more, see Add products to a shared catalog.
Update custom pricing
The custom pricing of products in any shared catalog can be easily updated from the Action column of the Shared Catalogs grid. The changes you make are visible in the storefront to members of the associated company or customer group. The process is the same as setting custom pricing for a new shared catalog, except that the scope of the configuration cannot be changed.
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On the Admin sidebar, go to Catalog > Shared Catalogs.
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For the shared catalog in the grid that you want to update, go to the Action column and select Set Pricing and Structure.
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On the Catalog Structure page, click Configure and do one of the following:
- In the progress indicator at the top of the page, click Pricing.
- In the upper-right corner, click Next.
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Follow the instructions in Step 3: Set custom prices.
Update category permissions
Category permissions are automatically set to Allow for products that are added from the category tree to a shared catalog. You can later adjust the permissions, or create additional rules, as needed.
Allow for Display Product Prices and Add to Cart for assigned customer groups. Previously, these settings were automatically set to Deny even when catalog permissions were set to Allow.-
On the Admin sidebar, go to Catalog > Categories.
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In the category tree, select the category of the products that you want to update.
To include all products, select the top-level category in the tree.
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Scroll down and expand
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Click New Permission and do the following:
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Choose the Customer Group that corresponds to the shared catalog and change the permission settings as needed.
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To create a permissions rule for another customer group, click New Permissions and repeat the process.
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To delete a permission rule, click the Delete
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When complete, Click Save.
Update the catalog details
The detail information of any shared catalog can be easily updated from the Action column of the Shared Catalogs grid. The changes you make are reflected in any associated company accounts.
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On the Admin sidebar, go to Catalog > Shared Catalogs.
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For the shared catalog that you want to update, go to the Action column and select General Settings.
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Update the catalog detail information as needed.
- Changing the name of a shared catalog, also changes the name of the corresponding customer group.
- Changing the catalog type from
CustomtoPublicconverts the existing public catalog to a custom catalog. Any companies associated with the original public catalog are reassigned to the replacement. A public catalog cannot be converted to a custom catalog. - To identify the tax classification applied to purchases made through the shared catalog, select the Customer Tax Class.
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When complete, Click Save.
Manage catalog view configuration
With the Adobe Commerce Optimizer Connector for B2B extension installed, the Catalog Views section of a shared catalog lists the Adobe Commerce Optimizer catalog views projected from the shared catalog, and lets you manage the restricted access keys that secure them.
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On the Admin sidebar, go to Catalog > Shared Catalogs.
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For the shared catalog that you want to review, go to the Action column and select General Settings.
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In the Shared Catalog Information panel, select Catalog Views.
To learn more about catalog views and editing restricted access keys, see Manage catalog view configuration.
Shared catalog page reference
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custom. A corresponding customer group is also created with the same name as the duplicate catalog. By default, a duplicate catalog is named Duplicate of the original catalog.Catalog details
Public - Identifies the shared catalog that is available to all guest visitors and to logged-in customers who are not associated with a company. A “default” public shared catalog is created when Adobe Commerce B2B is installed, but must be configured by the administrator. Only one public shared catalog can exist at a time.
Catalog views
The grid lists one row for each catalog view created when a shared catalog is synchronized to Adobe Commerce Optimizer. The grid is read-only apart from the key-assignment action. Catalog views are created and removed automatically as the connector synchronizes shared catalogs configured in Adobe Commerce. If a catalog is removed, there is a grace period before the corresponding catalog view and data are deleted.
To assign or unassign restricted access keys, see Assign keys to a catalog view.