Configure scheduled tasks

FieldDescription
Scheduled Reports tab
Report NameIndicates the name of the scheduled task.
Email/FTPThe email or FTP address of the recipient. Note: If email is selected, reports larger than 1 MB are automatically attached to the email as a .zip file. This feature helps keep attachment file size small and cannot be disabled.
Publishing OptionsThis column will list Power BI if one of the Power BI publishing options is selected.
ScheduleThe type of delivery scheduled.
File FormatThe delivery format of the report, such as Excel, PDF, HTML, and so on.
Reactivate

When a scheduled workbook fails to run, Report Builder attempts to run the workbook two more times every fifteen minutes. After three failed attempts, Report Builder deactivates the schedule and displays the Reactivate button. When you reactivate a workbook, the scheduled delivery restarts from the time it became deactivated.

For example, if a scheduled workbook was deactivated 14 days ago, and you reactivate it today, it runs for every missing day and will be delivered 14 times. If you do not want the workbook delivered for the missing days, you can delete the scheduled workbook and then create a new scheduled workbook using the same scheduling parameters.

Note: Do not reactivate a workbook unless you know the reason the system deactivated it. To troubleshoot, download a deactivated workbook and refresh it on the client side. If you see no errors, you should be able to reactivate it.

Last sentThe date and time when the report was last sent.
Recipient tab
Recipient emailThe email recipient of the report.
ReportsThe reports that were sent to each recipient.
Reports History tab
File NameIndicates the name of the scheduled task.
DateThe date and time when the report was last sent.
StatusThe status indicates whether the report was Sent or Not Sent.
Email/FTPThe email or FTP address of the recipient of the report.
File FormatThe delivery format of the report, such as Excel, PDF, HTML, and so on.

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