Proof Roles overview

Last update: 2022-07-26
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Proof roles allow you to grant permissions on individual proofs. Proof roles are different from Proof permission profiles. For more information about Proof Permission Profiles, see Proof Permission Profile overview.

Proof Roles

Proof roles are granted to users for an individual proof at the time the user is invited to review the proof. If you have a Workfront Pro+ plan, you can grant proofing roles to users with a Work or Plan license. If you have a Workfront Premium Legacy plan, you can grant proofing roles to users with a designated proofing license. For more information, see Access to proofing functionality in Workfront.


Users on new Workfront plans can grant author or moderator roles to any users in the system. Users on legacy plans can grant author or moderator roles to any user with a proof license in the system.

The proof role defines what actions a reviewer can take in relation to that specific proof.

Example: If you are assigned the Reviewer role, you are being asked to review the proof by adding markups and comments, but you do not have the option to approve or deny the proof.

Certain proof roles give a reviewer edit rights on the proof (even if their account profile doesn’t) and lets them use some additional features like adding actions on comments, creating new versions, and adding more reviewers to the proof.


View a proof

Add markups

Add comments

Edit own comments if there are no replies

Make a decision

Delete comments made by others

Resolve comments Apply Actions to Comments

Edit the proof

Share the proof with others Create new version

View approval requests in the Home area

Add new reviewers

Read Only
























Reviewer & Approver











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