You can connect your work with your content in Experience Manager Assets:
You can also connect several Experience Manager Assets repositories to one Workfront environment, or several Workfront environments to one Experience Manager Assets repository across Organization IDs. Follow the configuration instructions in this article for each integration you’d like to set up.
You must have the following:
Adobe Workfront plan* | Any |
Adobe Workfront licenses* | Plan |
Experience Manager license | Standard |
Product | You must have Experience Manager Assets as a Cloud Service, and you must be added to the product as a user. |
Access level configurations* | You must be a Workfront administrator. For information on Workfront administrators, see Grant a user full administrative access. |
*To find out what plan, license type, or access you have, contact your Workfront administrator.
Before you begin,
Click the Main Menu icon in the upper-right corner of Adobe Workfront, then click Setup .
Select Documents in the left panel, then select Experience Manager Integration.
This configuration area appears only if your Workfront environment is included under an Adobe Admin Console.
Select Add Experience Manager Integration.
In the Name field, enter the name you want users to see when interacting with this integration in Workfront and Experience Manager Assets.
In the Navigation URL field, the system automatically populates the Navigation URL. This read-only URL is used to link to your organization’s Experience Manager instance from the Main Menu for quick access.
Choose a repository from the Experience Manager Assets repository drop-down menu. The system automatically populates any Experience Manager repositories associated with the Organization ID that your user profile is assigned to.
Click Save or move on to the Set up metadata (Optional) section in this article.
Due to the complexity of the integration, you can’t change the repository after you save the initial configuration.
You can map Workfront object data to asset media fields in Experience Manager Assets.
You can map metadata only in one direction: from Workfront to Experience Manager. Metadata for documents linked to Workfront from Experience Manager cannot be transferred to Workfront.
Before you begin mapping metadata fields, you must configure metadata fields in both Workfront and Experience Manager Assets.
To configure metadata fields:
Configure a metadata schema in Experience Manager Assets as explained in Configure asset metadata mapping between Adobe Workfront and Experience Manager Assets.
Configure custom form fields in Workfront. Workfront has many built-in custom fields you can use. However, you can also create your own custom fields as explained in Create or edit a custom form.
Experience Manager Assets Tags
You can map any Workfront supported field to a tag in Experience Manager Assets. To do this, you must ensure that tag values in Experience Manager Assets match Workfront.
xcm:keywords
on the Experience Manager Assets side. Each field value maps to a separate tag. You can use a calculated field to combine multiple Workfront fields into a single comma-separated text field.Example: To match the tag shown in the folder structure here, the field value in Workfront would be landscapes:trees/spruce
. Note the lowercase letters in the Workfront field value.
If you want the tag to be leftmost item in the tag tree, it must be followed by a colon. In this example, to map to the landscapes tag, the field value in Workfront would be landscapes:
.
After you have created the tags in Experience Manager Assets, they will appear under the Tags drop-down in the Metadata section. To link a field to a tag, select xcm:keywords
in the Experience Manager Assets field dropdown in the metadata mapping area.
For more information on tags in Experience Manager Assets, including how to create and manage tags, see Administering Tags.
Experience Manager Assets custom metadata schema fields
You can map both built-in and custom Workfront fields to custom metadata schema fields in Experience Manager Assets.
Custom metadata fields created in Experience Manager Assets are organized in their own section in the Metadata setup area.
Workfront fields
You can map both built-in and custom Workfront fields to Experience Manager Assets. The following field values must match in both case and spelling between Workfront and Experience Manager Assets:
To check if the field values match exactly, go to
Metadata maps when an asset is pushed from Workfront for the first time. Documents with the built-in or custom fields automatically map to the specified fields the first time an asset is sent to Experience Manager Assets.
To map metadata for assets:
Select Assets above the metadata table.
In the Workfront field column, choose a built-in or custom Workfront field.
You can map a single Workfront field to multiple Experience Manager Assets fields. You can’t map multiple Workfront fields to a single Experience Manager Assets field.
In the Experience Manager Assets field, search through the pre-populated categories or enter at least two letters in the search field to access additional categories.
Repeat steps 2 and 3 as needed.
Click Save or move on to the Folders section in this article.
When users create a linked folder on a project, the associated project, portfolio, and program data is mapped to folder metadata fields in Experience Manager Assets.
This integration does not support custom metadata from Adobe Experience Manager.
To map metadata for folders:
Select Folders above the metadata table.
In the Workfront field column, choose a built-in or custom Workfront field.
You can map a single Workfront field to multiple Experience Manager Assets fields. You can’t map multiple Workfront fields to a single Experience Manager Assets field.
In the Experience Manager Assets field, search through the pre-populated categories or enter at least two letters in the search field to access additional categories.
Repeat steps 2 and 3 as needed.
Click Save or move on to the Project metadata sync section in this article.
An Experience Manager fields that is mapped to Workfront portfolio, program, project, task, issue, and document fields update automatically when the field is changed in Workfront.
When this option is enabled, any asset that has been pushed to Adobe Experience manager includes a card on the Document Details page that displays a real-time view of the document’s Adobe Experience Manager metadata.
Users must have write access in Experience Manager for assets living in the object in order for the metadata to sync when it’s updated.
A workflow is a set of actions that connect Workfront to Adobe Experience Manager as a Cloud Service. As a Workfront administrator, you can configure workflows in Workfront, then assign them to Project Templates. When a Project is created using a Project Template to which a workflow is assigned, the actions defined in the workflow are triggered.
The default workflow values that you set in the integration can be overridden at the Project Template and Project levels.
You can allow users to create folders linked to Experience Manager while in a Workfront project. When a folder is linked, any asset added to the folder automatically shows up in both Workfront and Experience Manager. When an asset is added to the linked folder in Workfront for the first time, the asset’s metadata is pushed to Experience Manager Assets.
In the steps below, you indicate where you want the linked folders created. Each integration can have only one location for all linked folders.
To set up linked folders:
Toggle the Enable Linked folder on.
Choose a folder path to indicate where you want all linked folders associated with this integration.
Users need write access in Adobe Experience Manager Assets to the folder specified to create a linked folder.
Click Save.