Understand the project team

Last update: April 10, 2026

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In this video, you will learn what the project team can be used for and how to maintain it.

Key takeaways

Automatic Team Population: The project team is automatically populated when users are assigned tasks or designated as project owners. However, users are not automatically removed when their assignments are removed; this must be done manually.
Manual Updates: You can manually add or remove people from the project team, even if they don’t have assignments, ensuring the team list stays accurate and up-to-date.
Centralized Communication: The People tab allows you to send updates to all team members at the project level, making it a convenient tool for team-wide communication.
Email Notifications: System administrators can activate email notifications for the project team, such as alerts for added documents, completed milestone tasks, or issues, ensuring team members stay informed.
Project Involvement Tracking: Workfront uses the project team to identify which projects a user is involved in, enabling features like filtering projects by user involvement for easier navigation.