Use Workflow

In this video, we’re going to learn how to use - the workflow features available in AEM Sites and AEM Assets. Let’s inspect how to launch workflows from the site’s console. We’ll select a page and - then in the menu bar, click create and workflow. This brings up the create workflow wizard, where we can select a workflow model and enter a workflow title. Let’s select the publish example model and give the workflow - an appropriate title. Next, we’ll choose a - scope of the workflow. We can add additional pages or choose to include the - children of the current page. For now, let’s run the - workflow on this single page. Clicking create, creates - the new workflow instance. It’s also possible to start a - workflow while viewing a page. If we open a different page - in the AEM Sites editor, we can start a workflow from - the page properties menu.

This brings up a dialog with options to select a workflow model and enter workflow title. Because this workflow is launched from within the site’s editor, the scope is automatically - assigned to the current page. When a page is currently under workflow an additional status bars is included to give more information - about the workflow.

Let’s navigate to our weekend site and change to the list view. We do not see any workflow - details for the site’s pages. This can be changed under view settings by selecting the workflow option. The metadata field for - workflows is now being displayed in the list view and displays the workflows - associated with each site page. For a page that has a single - workflow associated with it, the name of the workflow is displayed. If a page has more than one - workflow associated with it, then it is listed as multiple workflows. And the number of workflows - is displayed in brackets. Hovering over the - multiple workflows listing a tool tip appears - listing all the workflows associated with this page. Clicking on the workflow - status for a page, opens the timeline side rail for that page with the workflow filter selected.

Similar functionality is - available for AEM Assets. Selecting an asset, we can - click create and workflow. A dialog will pop up, allowing - us to select a workflow model and enter a title. When creating the workflow - AEM gives a warning, letting us know that we’re - about to kick off a workflow for a single asset.

Assets currently under workflow will have a small status - next to them in card view. Switching to list view, we - again see the workflow column. It’s also possible to kick off workflows for all assets within a folder. Selecting the Alaska adventures folder, we can again create a workflow.

This time, AEM gives us a warning that the workflow will be - kicked off for seven assets. One of the most common - workflows in AEM Assets is to reprocess the asset using the DAM update asset workflow. This will rerun all of the - existing microprocessing profiles assigned to the asset and - will process the asset with any new profiles recently created. Since this workflow is so common, there’s a button named reprocess asset to launch this event faster. This can be triggered - both at the folder level and the individual asset level. - -