Best practices for effective permissions management
As an administrator, before you start managing the folder permissions for the Assets Essentials repository, there are various best practices that you can implement to make the infrastructure intuitive for administrators and end users later while managing operations.
You can incorporate these best practices while:
Admin Console
Identify access needs based on user groups in your organization. Plan and create user groups for your organization and add users to those user groups. It is easier to manage folder permissions based on user groups and not individual users.
Folder structure for Assets Essentials repository
Consider the following points when you start planning to create a folder structure in the Assets Essentials repository:
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Future governance: The folders that are governed by administrators and the folders that are delegated for permissions to other users as owners.
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Scalable: The folder structure should adhere to your organization’s future needs and should be easily scalable.
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Size: A folder must not contain too many assets. It might lead to usability issues and can become difficult to manage.
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Intuitive: The folder structure should be easy to browse and intuitive for the end users. Users should be able to easily identify where to upload a new asset in the folder structure.
There are various possible folder structure types that you can use for your organization. The following are a few examples of typical folder structures:
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Function and categorization based
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Campaign based
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Offer location (or channel) based
Folder permissions
After creating user groups for your organization, adding users to those user groups, and selecting and creating a folder structure in the Assets Essentials repository that suits your organization’s needs, you can start managing folder permissions for your organization. Consider the following points when you start managing folder permissions:
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Apply permissions for user groups, not individual users. This results in a simpler, more efficient permissions structure.
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Keep the permission structure as simple as possible for operational efficiency.
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Use Deny access permissions carefully and prefer to apply positive permissions (Can Edit, Can View, Owner) to the folder structure.
For examples on how to achieve an efficient and simple folder structure, see Manage permissions on folders.
Next Steps
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Provide product feedback using the Feedback option available on the Assets Essentials user interface
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Provide documentation feedback using Edit this page
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Contact Customer Care