Custom search filters | Adobe Experience Manager

Documentation Assets Essentials Guide

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Last update: March 27, 2025

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Search filters allow you to refine search results based on various parameters such as date, file type, tags, and relevance, enhancing the precision of search queries. By applying filters, you can quickly sift through the most relevant results efficiently. This not only saves time but also improves the overall search experience by tailoring results to specific preferences and needs.
See more about search.

Customize search filters AEM Assets can only be mapped to entries in your Searchable Property Index. Ensure that any custom metadata is included before configuring your custom filter experience. Assets Essentials helps customizing search filters to streamline the search process. To customize the AEM Assets custom search filters, execute the following steps:

Navigate to Settings > General Settings.
Go to the Search tab. Click Customize to configure your search form.
The Configure Filters form appears. Ensure that you are in Edit mode so that you can make modifications in the template. You can switch to Preview mode to see the preview of an existing search form.
Drop filter elements from the custom filters on the canvas. You can drag and dropt the component to reorder if needed.

https://video.tv.adobe.com/v/3443080
Click Preview mode to review the changes.
Click Confirm to save.

Available custom filters

Assets Essentials provides the following custom filters that are reconfigurable as per the requirement:

Filter elements
Preconfigured filters

Custom filters AEM Assets allows you to use a collection of filter elements on your custom search filters canvas. These elements are reconfigurable based on the usability of search property attributes. However, you can customize the filter properties as per your requirements. The following filter elements are available in Assets Essentials:

Filter elements	Description	Properties
Text	A text field is an input area where you can type information related to the filter.	Label Metadata Values Description
Options	Options refer to the available alternatives to select a preferred item from a list.	Label Metadata Values Options Description
Boolean	A Boolean represents one true value. It can be used where you want to be specific to choose one option among others.	Label Metadata Description
Number	Use this filter element to represent a numeric value.	Label Metadata Selection type Stepper Stepper value Description
Dropdown	To choose among various options displayed in a list of options.	Label Metadata Options Values Description
Date	Used to specify the date.	Label Metadata Selection type Description
Path browser	Used to navigate through files or folders in the Experience Manager repository.	Label Metadata Path explorer Description
Tags	Used to select tags from the available options. Tags provide more specific information about the assets and enhance their discoverability. Tags already applied to the selected assets displays in the Properties panel. If you store tags on a custom metadata property and use the root path to restrict it to a hierarchy, you can leverage the same configuration in your search filters. If you can't find the relevant tags, create them and assign to the selected assets. See Manage tags in Assets Essentialsfor details on creating and assigning tags to assets.	Label Metadata Tag picker Description
User	Used to specify the type of user among administrators, regular, and consumer users.	Label Metadata Description

Preconfigured filters

The preconfigured filters are preset settings that allow you to use them directly on the canvas. However, you can customize the filter properties as per your requirements. The following filters are preconfigured in Assets Essentials:

Preconfigured filters

Description

Properties

File type

Filter the search results by the supported types of files that are, `Images`, `Documents`, and `Videos`.

Label
Metadata
Selection type
Options
Values
Description

File format

Assets Essentials supports any binary file format with basic services, such as, storage, upload, copy, move, delete, and adding metadata.

Label
Metadata
Selection type
Description

Image size

Provide one of more of the minimum and maximum dimensions to filter images. Size is provided in dimensions in pixel and is not the file size of the images.

Label
Metadata
Selection type
Stepper
Stepper value
Description

Image width

Vertical dimensions of an image.

Label
Metadata
Selection type
Stepper
Stepper value
Description

Image height

Horizontal dimensions of an image.

Label
Metadata
Selection type
Stepper
Stepper value
Description

Created date

Date range when assets were created.

Label
Metadata
Selection type
Description

Modified date

Date range when assets were modified.

Label
Metadata
Selection type
Description

Asset status

Assets Essentials allow you to set the status on assets available in the repository. Set an asset status to better govern and manage downstream consumption of digital assets. Choose among Approved, Rejected, or No Status.

Label
Metadata
Selection type
Description

Smart tags

Filter assets using smart tags added in the Experience Manager repository.

Label
Metadata
Selection type
Delimeter support
Description

Dynamic media status

Choose the status of an asset between published or unpublished.

Label
Metadata
Selection type
Options
Values
Description

Expiration date

Filter assets specifying a date range after which the assets are no longer valid or needed.

Label
Metadata
Selection type
Description

Tags (Taxonomy)

It is a system of organizing and classifying digital assets using tags, essentially creating a hierarchical structure of keywords that allows users to easily search and find relevant content by applying specific tags to each asset,

Label
Metadata
Tag picker
Description

Filter properties

Each filter element is associated with a set of properties. AEM Assets customize search filters use the following properties in the filter and preconfigured elements:

Properties

Values

Description

Label

Text

It is an identifier of the filter that you are using.

Metadata

Drop down

The metadata property is used to map approved metadata from Adobe Experience Manager Assets repository. You can choose the metadata value from the drop-down menu that needs to be mapped with the filter element.

Selection type

Single, Multiple, Exact, or Range

Single selection allows choosing one item at a me, which is ideal for distinct choices.
Multiple selection allows choosing several items concurrently, which is useful for selecting multiple options.
Exact selection allows choosing a precise single item from various options.
Range selection allows choosing a continuous set of values within a defined range, useful for selecting a range of dates or numerical values.

Options

Manual, JSON Path, or CSV Upload

Choose Manual if you want to add options manually.
Choose JSON Path to add options from the JSON file.
Choose CSV Upload to import a CSV file containing values to be added in the options.

Values

Add or Edit

Click add to add a new value.
Click ✎ to edit the label.
Click 🗑 to delete the option value.
Click Edit to modify the edit options.
You can also change the sequence of options by holding them.

Delimeter support

Enable or disable

A delimiter is a symbol used to separate distinct elements in text. For example commas, spaces, or semicolons.

Stepper

Value

Enable the Stepper button to the number field to increment or decrement the value on each click.

Stepper value

Number

It indicates the increment/decrement value when using the stepper button. It appears when stepper is enabled.

Description

Text

Add a detailed explanation to provide additional information about the filter element.

To delete a search filter, follow these steps:

Navigate to Settings > General Settings.
Go to the Search tab. Click Customize to configure your search form.
The Configure Filters form appears. Ensure that you are in Edit mode so that you can make modifications in the template.
Select the filter element that you want to delete. For example, select Image height.
Click Delete Category to delete the filter element. The Image height element is removed from the canvas.
Click Confirm to save the form.

After configuring the search filters, you can use them to search for assets within the repository.

Using custom search filters

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Customize search filters

Available custom filters

Filter elements

Preconfigured filters

Filter properties

Delete a filter element

Using custom search filters