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Customize search filters

Last update: March 27, 2025

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Search filters allow you to refine search results based on various parameters such as date, file type, tags, and relevance, enhancing the precision of search queries. By applying filters, you can quickly sift through the most relevant results efficiently. This not only saves time but also improves the overall search experience by tailoring results to specific preferences and needs.
See more about search.

Customize search filters AEM Assets can only be mapped to entries in your Searchable Property Index. Ensure that any custom metadata is included before configuring your custom filter experience. Assets Essentials helps customizing search filters to streamline the search process. To customize the AEM Assets custom search filters, execute the following steps:

  1. Navigate to Settings > General Settings.

  2. Go to the Search tab. Click Customize to configure your search form.

    custom search filter settings

  3. The Configure Filters form appears. Ensure that you are in Edit mode so that you can make modifications in the template. You can switch to Preview mode to see the preview of an existing search form.

  4. Drop filter elements from the custom filters on the canvas. You can drag and dropt the component to reorder if needed.

  5. Click Preview mode to review the changes.

  6. Click Confirm to save.

Available custom filters

Assets Essentials provides the following custom filters that are reconfigurable as per the requirement:

Filter elements

Custom filters AEM Assets allows you to use a collection of filter elements on your custom search filters canvas. These elements are reconfigurable based on the usability of search property attributes. However, you can customize the filter properties as per your requirements. The following filter elements are available in Assets Essentials:

Filter elementsDescriptionProperties
TextA text field is an input area where you can type information related to the filter.
  • Label
  • Metadata
  • Values
  • Description
OptionsOptions refer to the available alternatives to select a preferred item from a list.
  • Label
  • Metadata
  • Values
  • Options
  • Description
BooleanA Boolean represents one true value. It can be used where you want to be specific to choose one option among others.
  • Label
  • Metadata
  • Description
NumberUse this filter element to represent a numeric value.
  • Label
  • Metadata
  • Selection type
  • Stepper
  • Stepper value
  • Description
DropdownTo choose among various options displayed in a list of options.
  • Label
  • Metadata
  • Options
  • Values
  • Description
DateUsed to specify the date.
  • Label
  • Metadata
  • Selection type
  • Description
Path browserUsed to navigate through files or folders in the Experience Manager repository.
  • Label
  • Metadata
  • Path explorer
  • Description
TagsUsed to select tags from the available options. Tags provide more specific information about the assets and enhance their discoverability. Tags already applied to the selected assets displays in the Properties panel. If you store tags on a custom metadata property and use the root path to restrict it to a hierarchy, you can leverage the same configuration in your search filters. If you can't find the relevant tags, create them and assign to the selected assets. See Manage tags in Assets Essentialsfor details on creating and assigning tags to assets.
  • Label
  • Metadata
  • Tag picker
  • Description
UserUsed to specify the type of user among administrators, regular, and consumer users.
  • Label
  • Metadata
  • Description

Preconfigured filters

The preconfigured filters are preset settings that allow you to use them directly on the canvas. However, you can customize the filter properties as per your requirements. The following filters are preconfigured in Assets Essentials:

Preconfigured filtersDescriptionProperties
File typeFilter the search results by the supported types of files that are, `Images`, `Documents`, and `Videos`.
  • Label
  • Metadata
  • Selection type
  • Options
  • Values
  • Description
File formatAssets Essentials supports any binary file format with basic services, such as, storage, upload, copy, move, delete, and adding metadata.
  • Label
  • Metadata
  • Selection type
  • Description
Image sizeProvide one of more of the minimum and maximum dimensions to filter images. Size is provided in dimensions in pixel and is not the file size of the images.
  • Label
  • Metadata
  • Selection type
  • Stepper
  • Stepper value
  • Description
Image widthVertical dimensions of an image.
  • Label
  • Metadata
  • Selection type
  • Stepper
  • Stepper value
  • Description
Image heightHorizontal dimensions of an image.
  • Label
  • Metadata
  • Selection type
  • Stepper
  • Stepper value
  • Description
Created dateDate range when assets were created.
  • Label
  • Metadata
  • Selection type
  • Description
Modified dateDate range when assets were modified.
  • Label
  • Metadata
  • Selection type
  • Description
Asset statusAssets Essentials allow you to set the status on assets available in the repository. Set an asset status to better govern and manage downstream consumption of digital assets. Choose among Approved, Rejected, or No Status.
  • Label
  • Metadata
  • Selection type
  • Description
Smart tagsFilter assets using smart tags added in the Experience Manager repository.
  • Label
  • Metadata
  • Selection type
  • Delimeter support
  • Description
Dynamic media statusChoose the status of an asset between published or unpublished.
  • Label
  • Metadata
  • Selection type
  • Options
  • Values
  • Description
Expiration dateFilter assets specifying a date range after which the assets are no longer valid or needed.
  • Label
  • Metadata
  • Selection type
  • Description
Tags (Taxonomy)It is a system of organizing and classifying digital assets using tags, essentially creating a hierarchical structure of keywords that allows users to easily search and find relevant content by applying specific tags to each asset,
  • Label
  • Metadata
  • Tag picker
  • Description

Filter properties

Each filter element is associated with a set of properties. AEM Assets customize search filters use the following properties in the filter and preconfigured elements:

PropertiesValuesDescription
LabelTextIt is an identifier of the filter that you are using.
MetadataDrop downThe metadata property is used to map approved metadata from Adobe Experience Manager Assets repository. You can choose the metadata value from the drop-down menu that needs to be mapped with the filter element.
Selection typeSingle, Multiple, Exact, or Range
  • Single selection allows choosing one item at a me, which is ideal for distinct choices.
  • Multiple selection allows choosing several items concurrently, which is useful for selecting multiple options.
  • Exact selection allows choosing a precise single item from various options.
  • Range selection allows choosing a continuous set of values within a defined range, useful for selecting a range of dates or numerical values.
OptionsManual, JSON Path, or CSV Upload
  • Choose Manual if you want to add options manually.
  • Choose JSON Path to add options from the JSON file.
  • Choose CSV Upload to import a CSV file containing values to be added in the options.
ValuesAdd or Edit
  • Click add to add a new value.
  • Click ✎ to edit the label.
  • Click 🗑 to delete the option value.
  • Click Edit to modify the edit options.
  • You can also change the sequence of options by holding them.
Delimeter supportEnable or disableA delimiter is a symbol used to separate distinct elements in text. For example commas, spaces, or semicolons.
StepperValueEnable the Stepper button to the number field to increment or decrement the value on each click.
Stepper valueNumberIt indicates the increment/decrement value when using the stepper button. It appears when stepper is enabled.
DescriptionTextAdd a detailed explanation to provide additional information about the filter element.