Quick Start: Media Portal quick-start-media-portal

Media Portal lets companies easily acquire, control, and distribute approved assets to external partners and channels, and internal users of a company. This browser-based, “self-serve” environment provides Media Portal users with administrator-controlled “views” into Adobe Dynamic Media Classic assets for easy access to, browse, search, preview, and export assets in corporate-approved formats.

As an administrator, you control how users view, access, and use assets in Media Portal. Moreover, you can customize the Media Portal interface to match your Web site and brand. You can specify font, font color, font size, and incorporate branding elements such as logos in the Media Portal interface.

See the following training videos:

The following Quick Start is designed to get you up and running quickly with Media Portal administration. At the end of each step, select the topic link to learn more.

1. Understand Media Portal user roles

Media Portal users fall in three roles: user, contributor, and user-contributor. Each role can perform a different set of tasks. For example, a contributor can rename and delete files and folders, but a user cannot do those tasks. Understand the different roles so that when you add users, you understand what responsibilities you give them.

See Media Portal user roles.

2. Create groups for managing users

Groups determine the folders and files to which a user has access, what users can do in those folders and files, and which Image Presets are available. As an administrator, your first task is to create groups. For each group, decide which folders, files, and Image Presets group members can access. As well, grant read, write, and delete permissions to the group members. These permissions determine whether members can browse, edit, rename, and delete the folders and files to which they have access.

See Create and manage Media Portal groups.

3. Add users

When you add a user, you assign the user a role (user, contributor, or user-contributor). You can also assign the user to one or more groups. To speed the process of adding users, you can upload a user list in the form of a CSV file. New users are sent a Welcome e-mail message and instructions for logging on to Media Portal.

See Add and manage Media Portal users.

4. Manage FTP accounts

You can have separate FTP accounts that are associated with Media Portal. They can be mapped to a specific folder in your Adobe Dynamic Media Classic account. This kind of functionality means you can allow users to upload digital assets into your account using separate FTP accounts.

See Manage FTP accounts.

Only Media Portal Administrators can administer these FTP accounts. In addition, only users with the role of Media Portal Contributor-User or Media Portal Contributor can upload files.

See Media Portal user roles.

5. Specify export options

Media Portal users, when they export files, can reformat the files and export original primary files — if you give them permission to do that. As an administrator, you decide how users export files.

See Specify export options available to Media Portal users.

6. Create Image Presets

An Image Preset is a collection of pre-defined settings. These settings can change the size, image quality, format, resolution, and other aspects of an image’s appearance when it is exported. You can create Image Presets to control how images are reformatted when users export them.

See Create and enable Image Presets.

7. Create metadata presets and user-defined metadata fields

Metadata describes and identifies a file. It is used to search for and organize assets. You can create metadata presets to make sure you enter metadata correctly and any metadata fields that require data are filled in. A metadata preset is a pre-defined set of metadata entries. You can also create metadata fields that uniquely describe the files you work with.

See Making more efficient use of metadata.

8. Customize the Media Portal page

Media Portal style settings let you brand the Media Portal page with your company logo and colors. Use the style settings to put your company branding on Media Portal.

See Customize the Media Portal page.