What is Acrobat Studio?

Transcript

Acrobat Studio is an all-in-one solution that includes Acrobat Pro plus AI Assistant and PDF Spaces plus Adobe Express Premium. Well what does that mean? Well you have all the tools you know and love in Acrobat Pro with a bit of makeover and a few new ones including create a PDF space, design pages, edit image, and generate an image. Here’s your recent files and the update to the left navigation which includes PDF spaces, I’ll show you that in a moment, and chats where all the chats you’ve had with AI Assistant are saved and the rest of the options they’re the same. Heading over to Acrobat.com I see the same home page. Tools are here, my files are here, recent, starred, and shared along with any agreements sent for eSignature. The navigation bar is updated with PDF spaces right here and a new menu for create the integrated connection to Adobe Express Premium which is included in Acrobat Studio. Okay back to Acrobat on my computer. Today I want to show you the all new PDF spaces where I can gather files, links, and notes to help me with our goal of creating a new overview containing the leave of absence updates. I’ll click select files and now I can add up to 100 files, each one up to 600 pages and 100 megabytes. Any format Word, PowerPoint, Excel, PDF, text, meeting transcripts, and more. I can add up to 100 files to the web page and add up to 100 files to the tools that connect directly to Acrobat. I can include hyperlinks to web content or paste in notes from other locations. I’ll drag and drop these eight files. Some are PDF and some are Word but as I mentioned they could be other formats as well. I want to add a link to this web page that has the latest federal information on leave of absence so I just copy the URL and paste it here and now that information is included in my PDF space. I’ll select create PDF space and Acrobat gets to work analyzing and extracting insights from the sources and I’m presented with an insights dashboard with four cards of information without even any prompting. Now as we’ve seen previously with AI Assistant, the insights have citations and when clicked they take me to the source and show me where the information was found. I can save any of these insights as notes and again all the citations are saved here and available the next time I’m using this PDF space. So how do you navigate a PDF space? Well there’s four options here on the left. Insights, that’s where we are now. I have the four cards plus suggestions here to help me get started.

Chat, this is where the conversation I have with the assistant shows up. Notes are saved here and sources. Here’s the eight files plus the hyperlink we originally added but since you can have up to 100 files I could easily add more content as needed. Now this is my favorite part of PDF spaces and a game changer for helping me comprehend the content and get to my goal more quickly. I can use a specialized assistant depending on the goal. Think about it as having access to a group of actual assistants. Someone from HR, someone from legal or procurement. You share a collection of curated files with them. How would each analyze the information? I’ll click choose an assistant. I can select from a list of pre-built AI assistants, analyst or entertainer or instructor each with a description of how it will look at your source content. But here’s the really cool part. I can create my own and I can create as many as I need for this space. So here’s a real world example. I work in marketing at Adobe and I use the product documentation and product messaging to create content for our sales teams. I created an assistant for that named sales materials and with the instruction helped me create customer facing sales collateral from our marketing materials. For today I’ll create a new one. I’ll name it HR questions and provide this description. Review HR documents, simplify and distill key points, identify gaps and provide clear concise answers to employee questions. And I can ask Acrobat to generate instructions which could be modified as well. When I select save and apply AI assistant reassesses all the information from all the sources looking at that information from the point of my assistant and then provides updated insights aligned to that assistant. This insights helpful. I’ll save it as a note. Okay let’s start chatting with our assistant. What are the key requirements to take FLMA leave in California? And here’s the response with attributions and suggested next steps.

I’ll select this one summarize the differences between FMLA and CFRA for California employees.

And again I get a detailed answer which I can copy to a note or copy to the clipboard to use elsewhere. PDF spaces can be shared as well with the same secure review settings we’ve seen in Acrobat Pro. Anyone with a link, just people within your organization or just specific people. I’ll add Daniel and note not only will Daniel have this PDF space with all the content I’ve curated, the notes I’ve added, but also my specialized assistant HR questions.

So what’s Daniel’s experience? He receives an email from Gloria and clicks on the link and now he has access to our PDF space and all the sources. Daniel doesn’t have a subscription to Acrobat Studio and in fact he doesn’t even have a subscription to Acrobat but he’s able to review my notes, use my assistant, ask his own questions, and access the citations.

Okay, back to Acrobat and our PDF space. Let’s get back to the task at hand and ask AI Assistant to generate a clear, employee-friendly, one-page overview of our updated leave of absence policy. Cover what changed, who’s eligible, how much time is allowed, what documentation is required, and how to request leave. This is a great first draft. I’ll work on creating a stylized version to share with my stakeholders for review. Now I’ve discovered more content I want to include in my PDF space. This information from another federal document. I could open the PDF space, add the file to the sources tab, or right from here I can select add to PDF space and I can select the plus and now it’s included. I showed you PDF spaces in Acrobat on my computer, Daniel using PDF spaces in the browser, and as you can imagine we have PDF spaces in Acrobat Mobile. You’ll find the same four tabs, Insights, and the same cards are here, Notes, Same Notes, Chat, and Files. I’ll select the plus to add content and in addition to adding files or web links or text, I can take a photo or access my photos. Now here’s a scenario. I’m at a customer waiting in their lobby and I see this poster of mission statements and their values. I just snap a photo and it’s added to my PDF space. Pretty cool, right? And I’m sure you can think of examples where you might want to capture information for a PDF space while on the go. I have the ability to access or create specialized assistance and my HR questions is right here and I can converse with this PDF space via voice chat. I’ll ask how many days are a typical medical leave? And Acrobat reads me the answer. Typical duration of medical leave. Federal Family and Medical Leave Act, FMLA. Eligible employees may take up to 12 weeks of unpaid job protected leave in a 12 month period.

So regardless of the surface, desktop, web, or mobile, your PDF spaces are available wherever you are.