Make Accessible guided action

Thanks for joining us today to learn about the Make Accessible Guided Action. This predefined guided action simplifies the process of making a single or multiple PDF files accessible in Acrobat Pro. Today I am covering the following topics. How to run the Make Accessible Guided Action, and how to fix common issues after running the guided action. To start, open a file and select Use Guided Actions under the All Tools panel. In the left panel, there are several pre-built guided actions. Select Make Accessible. The panel on the left displays a defined series of commands with specific settings to make your file accessible. Select Start to begin the action. First you are prompted to enter description information. The title is required, so make sure that field is completed.

Next, the Recognize Text settings appear where you can adjust them if you are starting from a scanned document. Next, you can choose to recognize form fields. I don’t have any in this particular PDF, so I’ll skip this step. Next, set the reading language for a screen reader. Then you’re prompted to add alt text to the images. I’ll add the alt text for the logo at the top.

And this image in the center. And the last step is to run a full accessibility check. I’ll check this box because I like to embed the report in the file for easy access. At the end of running the Make Accessible guided action, the Accessibility panel on the right pops open. First, it says that the logical reading order needs to be checked. So I’ll open the order panel. The order looks good.

So I’ll select this issue in the Accessibility panel, right click, and set it to pass. Color contrast looks good, so I’ll set this to pass as well. I’ll double check the table and lists. They look good. And last, it appears that a heading is not nested correctly. To find out which one, I’ll select element one. It’s this background heading. Right click and select Show in Tags panel. Heading level has been skipped. Actually, all of these headings should be H3 tags. I’ll bulk select by holding down the control key to select them. Right click, select Properties, and change the type to Heading Level 3. I’ll go back to the Accessibility panel and right click on the issue and select Check Again to confirm that it now passes. Now the PDF has been fixed and passes the accessibility checker. To check the full report, select Options in the Accessibility panel and choose Show Report. The Make Accessible Guided Action includes a step to recognize the text in a scanned file. True or False? This is true. The third step in this guided action runs a command to recognize text using Optical Character Recognition, or OCR, on scanned files or camera images. And that’s it! Now you’ve learned how to automate some of the steps to make a PDF accessible in Acrobat Pro.