Enable invitations for your store

The invitation configuration enables invitations for the store and determines how they are sent.

  1. On the Admin sidebar, go to Stores > Settings > Configuration.

  2. In the left panel, expand Customers and choose Invitations.

  3. Expand Expansion selector the General section.

    Customers configuration - invitations general options

  4. Set Enable Invitations Functionality to Yes.

  5. To allow customers to manage invitations from the storefront, set Enable Invitations on Storefront to Yes.

  6. Set Referred Customer Group to one of the following:

    • Same as Inviter
    • Default Customer Group from Configuration
  7. Set New Accounts Registration to one of the following:

    • By Invitation Only
    • Available to All
  8. To Allow Customers to Add Custom Message to Invitation Email, select Yes.

  9. To limit the number of invitations that can be sent at one time, enter the number in the Max Invitations Allowed to be Sent at One Time field.

  10. Expand Expansion selector the Email section and do the following:

    Customers configuration - invitations email options

    • Select the store identity to be used as the Customer Invitation Email Sender.

    • Select the Customer Invitation Email Template used for invitations sent.

  11. When complete, click Save Config.

Send and manage invitations in the Admin

In the Private Sales Reports section, you can see the number of invitations sent during a specified period, or customers to whom you have sent invitations.

Create an invitation in the Admin

  1. On the Admin sidebar, go to Marketing > Private Sales > Invitations.

  2. In the upper-right corner, click Add Invitations.

  3. On the next screen, enter email addresses to invite new customers, add a custom message, choose a sender, and select an invitee group.

    If you have multiple store views, use the Send From option to specify the store view from which an invitation is sent.

    Invitations Information

  4. When complete, click Save.

Discard invitations for single entity

  1. On the Admin sidebar, go to Marketing > Private Sales > Invitations.

  2. Find the needed invitation using filters and open it in edit mode.

  3. In the upper-right corner, click Discard Invitation.

  4. To confirm the action, click OK.

Discard invitations for multiple entities

  1. On the Admin sidebar, go to Marketing > Private Sales > Invitations.

  2. Find and select the invitations to be discarded.

  3. At the top-left, use the Actions menu to choose Discard Selected and click Submit.

  4. To confirm the action, click OK.

Field descriptions

FieldDescription
SelectSelect the checkbox to select the invitations to be subject to an action, or use the selection control in the column header. Options: Select All / Deselect All / Select Visible / Unselect Visible
IDThe internal ID number of an invitation
EmailA corresponding customer email address
InviteeInvited user email
SentTime and date an invitation was sent
RegisteredTime and data when a customer was registered
StatusInvitation status. Options: Sent / Not Sent / Accepted / Discarded
Valid WebsiteThe corresponding website
Invitee GroupA customer group of an invitee
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