Introduction to catalog management

Adobe Commerce and Magento Open Source use the term catalog to refer to the product database as a whole.

One of the most important areas in creating and managing your store is product creation and categories. The Admin provides several tools that you use for the initial setup of your store, and for maintaining your store and optimizing your business.

Inventory Management for Adobe Commerce and Magento Open Source gives you the tools to manage your product inventory. Merchants with a single store to multiple warehouses, stores, pickup locations, drop shippers, and more can use these features to maintain quantities for sales and handle shipments to complete orders. For more information about these features and how you can use them to manage stock in multiple locations, see the Inventory Management User Guide.

Catalog scope

Access to catalog data is determined by several factors, including the scope setting, the catalog configuration, and the root category that is assigned to the store. The catalog includes products that are enabled and available for sale, and products that are currently not offered for sale.

In sales, the term catalog usually refers to a curated selection of products that is available for sale. For example, a store might have a “Spring Catalog” and a “Fall Catalog”.

Like the table of contents of a printed catalog, the main menu of your store — or top navigation — organizes products by category to make it easy for customers to find what they want. The main menu is based on a root category, which is a container for the menu that is assigned to the store. Because the specific menu options are defined at the store view level, each view can have a different main menu based on the same root category. Within each menu, you can offer a curated selection of products that is suitable for the store.

Catalog hierarchy diagram

Product scope

For installations with multiple websites, stores, and views, the scope setting determines where products are available for sale, and the product information that is available for each store view. Initially, all products that you create are published to the default website, store, and store view.

multi-site store diagram

If you have only a single store with the default view, you can run your store in single store mode to hide the scope settings. However, if your store has multiple views, a scope indicator appears below the name of each field.

  • To edit product information for a specific view, use the Store View control in the upper-left corner to choose the view. Additional controls become available for any field that can be edited at the store view level.

  • To define the scope of a product in a multisite installation, see the Product in Websites section of product information.

The process of editing a product for a store view is like adding a layer of product information that is specific to the view.

You can only edit or assign products for the site you have permissions for, not for all sites where the product is assigned.

Although the Spanish store view is selected in the following example, the product information still appears in the original language of the default store view. To translate the product information, you must switch to the Spanish store view and translate the text fields — such as product title, description, and the meta data. For more information, see Localize products.

Edit a product for a different view

The All Store Views scope is disabled for Admin users that are restricted to a specific scope when the product is also published outside the allowed scope. The first scope available for edit is selected by default because restricted users cannot perform global actions or actions that affect scopes where they do not have access.
  1. In the upper-left corner, set Store View to the specific view to be edited.

  2. To confirm the scope change, click OK.

  3. Update the field with the new value for the store view.

    A checkbox appears below any field that can be edited for the store view. To override the default value, deselect the Use Default Value checkbox.

    Translating product name for Spanish store view {width="600" modal="regular"}

  4. When complete, click Save.

  5. In the upper-left corner, set the Store View chooser back to the default.

  6. To verify the change in your store, do the following:

    • In the upper-right corner, click the Admin menu arrow and choose Customer View.

      Customer view {width="600" modal="regular"}

    • In the upper-right corner of the store, set the Language Chooser to the store view of the product that you edited and find the product that you edited for the view.

      Language Chooser {width="700" modal="regular"}