This article refers to functionality in the standalone product Workfront Proof. For information on proofing inside Adobe Workfront, see Proofing.
You can request a backup of all of your data in Workfront Proof using the backup function.
The backup is delivered to you as a .zip file. It includes an XML export of all of your data (including comments and responses for all versions of all proofs); however, it does not include the original files that you uploaded as proofs.
Each backup .zip file created for you to download has a unique file name, such as:
The filename in this example provides the following information:
This naming convention makes it easy for you to store all your backup .zip files in a single location on your computer and to know exactly when each backup was created for you.
The Backup function lets you decide how to use your resources:
Consider the following when using backups:
When your backup is ready, the following occurs:
Your data will be ready to download as a zip file. You can download the backup .zip file either from the notification email or in the account settings, as described in the following sections:
When your backup .zip file is ready to download, you receive an email from Workfront Proof with the subject line ‘Your Workfront Proof backup is ready.’
To download the backup .zip file from the email:
When your backup .zip file is ready to download, the Backup tab indicates this by displaying a download link. In addition, the Request new backup link appears again.
Click Account settings in the upper-right corner of the Workfront Proof interface. (1)
Click the Backups tab. (2)
If no users in your account have requested any backups, the Backups tab indicates that you have no backups. If a user has requested a backup, the tab displays the creation date and download link for the last backup.
Click the Download backup link. (3)
A File Download screen appears, asking if you want to Open or Save the download file.
Click Save, then select the location on your computer where you want to save the backup .zip file.
The message identifying the date of your most recent backup remains displayed at the bottom of the Backup page until the next time you request a backup. The Download backup link applies to that last backup. Whenever the Request new backup link is displayed, you can click it to request another backup.
Your backup .zip file contains seven CSV (comma-separated value or comma delimited) files that include information from your active and archived proofs up to the time your data was backed up:
You can extract these files from the backup .zip file with whatever zip utility you use, then store them in the location of your choice on your computer. After you save the zip file and extract the individual CSV files, you can manipulate the information as desired for your internal record keeping.
Each backup .zip file created at your request has a distinctive name that includes the backup creation date, but the CSV files included in each backup .zip file always have the same names. You might want to use one of the following methods to ensure your backup files are distinct from each other:
If Microsoft Excel is installed on your computer, your extract utility might list the file type for the individual CSV files as Microsoft Office Excel Comma Separated Values File. You can open an extracted CSV file using Excel and save the file as an Excel workbook (*.xlsx) or some other file type.