Managing Proof Versions in Workfront Proof

Managing feedback across multiple versions or revisions of a piece of work can be a huge challenge. Workfront Proof simplifies this process by letting you create and compare multiple versions of a proof.

There is no limit to the number of versions of a proof you can create. So, if you need to go through many revisions with a client to get a final approval, all the versions created can be viewed and easily managed within Workfront Proof.

Permissions are specific to a version, so you can give a person permission to see one version but not another. Conversely, if you share a later version with a person, they will not be able to see earlier versions unless you go back and explicitly add them to those previous versions as well.

To create a new version of a proof you must have edit rights on the proof.

Please see Manage Proof Roles in Workfront Proof to get more information on who has edit rights on a proof. See to find out more about creating versions.

Viewing Proof Versions in the proofing viewer

The full name of the version you are viewing displays at the top left of the proofing viewer. Any other versions of the proof will show as version numbers only.

1. Open a proof in the proofing viewer, as described in Opening a Proof in Workfront Proof.
2. In the proofing viewer, click the version number to the right of the proof name.
3. To view the other version, click its name in the menu that appears when you click the version number.
4. To compare two versions, click the Compare proofs icon.
   
   If there are multiple versions of the proof, you can select which two version you want to compare by clicking the relevant version number in each side of the compare mode split screen.

For information about reviewing proofs in a proofing viewer, see Review a proof.

Accessing Proof Versions via the Proof Details Page

You can access all versions of a proof via the Proof details page.

1. Open the Proof details page for a proof, as described in Manage Proof Details in Workfront Proof.
2. Click the tab for the version tabs at the top of the page and click Go to proof to open the version you want in the proofing viewer.
   

Linking Proof Versions

If your proof has multiple versions, the previous version of the proof is commonly known as the parent proof.

If you would like to change the parent proof (previous version) to another proof in your account, or connect a single proof to another proof in your account (as a new version of the other proof), you can do so easily by following these steps:

1. Open the Proof details page for a proof, as described in Manage Proof Details in Workfront Proof.

2. Click More > Change previous version.

3. In the Change previous version box that appears, select the proof you wish to set as the parent proof (previous version).
   If you need help finding the proof on the list you can sort the columns by clicking on the column header.

4. Click Change previous version at the bottom of the box to connect versions.

Unlinking Proof Versions

You can unlink the proof you’re currently viewing from its parent proof (previous version) without linking it to another proof in your account:

1. Open the Proof details page for a proof, as described in Manage Proof Details in Workfront Proof.

2. Click More > Remove link to previous version.

   • Only the last version can be unlinked (disconnected) from the whole set of versions. It will then become a single proof.
   • If you need to insert a version in between two existing versions, you can unlink all versions of the same proof and re-link them in the correct order.

About Version Sets and Proof Limits

Each set of five versions will count as one proof against your total proof limit.

For example, if you upload five versions of a design (including the original version), that counts as one proof. If you upload six versions of a design, that counts as two proofs. Eleven versions would count as three proofs and so on.

For audio visual files, each new version counts as a new proof.