This article refers to functionality in the standalone product Workfront Proof. For information on proofing inside Adobe Workfront, see Proofing.
Managing feedback across multiple versions or revisions of a piece of work can be a huge challenge. Workfront Proof simplifies this process by letting you create and compare multiple versions of a proof.
There is no limit to the number of versions of a proof you can create. So, if you need to go through many revisions with a client to get a final approval, all the versions created can be viewed and easily managed within Workfront Proof.
Permissions are specific to a version, so you can give a person permission to see one version but not another. Conversely, if you share a later version with a person, they will not be able to see earlier versions unless you go back and explicitly add them to those previous versions as well.
To create a new version of a proof you must have edit rights on the proof.
Please see Manage Proof Roles in Workfront Proof to get more information on who has edit rights on a proof. See to find out more about creating versions.
The full name of the version you are viewing displays at the top left of the proofing viewer. Any other versions of the proof will show as version numbers only.
For information about reviewing proofs in a proofing viewer, see Review a proof.
You can access all versions of a proof via the Proof details page.
If your proof has multiple versions, the previous version of the proof is commonly known as the parent proof.
If you would like to change the parent proof (previous version) to another proof in your account, or connect a single proof to another proof in your account (as a new version of the other proof), you can do so easily by following these steps:
Open the Proof details page for a proof, as described in Manage Proof Details in Workfront Proof.
Click More > Change previous version.
In the Change previous version box that appears, select the proof you wish to set as the parent proof (previous version).
If you need help finding the proof on the list you can sort the columns by clicking on the column header.
Click Change previous version at the bottom of the box to connect versions.
When you connect a proof to another proof in your account (as a new version), Workfront Proof locks the proof that is now the previous version.
You can unlink the proof you’re currently viewing from its parent proof (previous version) without linking it to another proof in your account:
Open the Proof details page for a proof, as described in Manage Proof Details in Workfront Proof.
Click More > Remove link to previous version.
Each set of five versions will count as one proof against your total proof limit.
For example, if you upload five versions of a design (including the original version), that counts as one proof. If you upload six versions of a design, that counts as two proofs. Eleven versions would count as three proofs and so on.
For audio visual files, each new version counts as a new proof.