View: merge information from multiple columns in one shared column

You can merge the information that displays in multiple separate columns and display it in one shared column.

Access requirements

You must have the following access to perform the steps in this article:

Adobe Workfront plan*

Any

Adobe Workfront license*

Plan

Access level configurations*

Edit access to Reports, Dashboards, Calendars

Edit access to Filters, Views, Groupings

Note: If you still don't have access, ask your Workfront administrator if they set additional restrictions in your access level. For information on how a Workfront administrator can modify your access level, see Create or modify custom access levels.

Object permissions

Manage permissions to a report

For information on requesting additional access, see Request access to objects .

*To find out what plan, license type, or access you have, contact your Workfront administrator.

Considerations when sharing or merging columns

  • You can merge two adjacent columns and display the information from each column separated by a line break, or you can merge the information in two adjacent columns with no separator between the information from each column.

  • You can merge the information from more than two columns by applying the same syntax described in this article to an already shared column and an adjacent one.

  • The

    valueformat=HTML
    

    line is mandatory in a shared column. Otherwise, the columns contain no information (they will be blank) when the report is exported from Adobe Workfront.

  • Conditional formatting may not be supported in merged columns.

    The following exceptions exist:

    • When viewing information in Workfront, the formatting of the first column is kept and the formatting for all other columns is ignored if the columns that make up a merged column have different formatting from one another,.
    • When exporting the view to a PDF file, conditional formatting applies to the first column in a merged column.
    • When exporting the view to an Excel file, merged columns display as separate columns. The individual columns also display their respective conditional formatting rules.
  • Columns with the viewalias attribute can limit the amount of columns that you can merge. To avoid these limits, avoid using the viewalias attribute. If you must include the viewalias attribute in a column, make sure that it is the last item listed in the column.

  • If you export a list with shared columns to an Excel or Tab Delimited format, these columns are separated out in the exported file.

Merge data from two columns without a line break

You can merge the data from multiple separate columns to display it in one column with no breaks or spaces between the values from each column.

TIP

This approach is recommended when you merge two columns that can never show a value for the same record at the same time. For example, in a Work Item report, the Issue Name and Task Name columns can be merged without a line break between them because a Work Item can never have an Issue Name and a Task name at the same time. A Work Item can be either an Issue or a Task in Workfront.

To do this:

  1. Using text mode for a view, add the following text to the first column you want to merge:

    sharecol=true
    

    When you merge the first two columns of a list or report, Workfront precedes each line of text that contains information about the object in the first column with

    column.0.
    

    and the lines of text that contain information about the second column with

    column.1.
    

    .
    You must precede the column number of the first column with the number of that column. Column counting always starts with the leftmost column of the list or report labeled as

    column.0.
    

    .

    If you share more than one column, ensure you add the column number in the lines of code that contain the sharing information for each column.

    Example: The following is the text mode code for a merged column that contains three separate columns, starting with the second column of the list. The merged values are Project Name, Planned Start Date, and Project Owner’s name and there is no break between the three values:

    column.1.valuefield=name
    
    column.1.valueformat=HTML
    
    column.1.sharecol=true
    
    column.2.valuefield=plannedStartDate
    
    column.2.valueformat=atDate
    
    column.2.sharecol=true
    
    column.3.valuefield=owner:name
    
    column.3.valueformat=HTML
    
  2. Click Save, then Save View.

Merge data from two columns with a line break

Do the following to merge the data from multiple columns to display it in one common column with a line break between the values from each column:

  1. Add a third column between the two columns you want to merge.

    TIP
    • The columns you want to merge must be adjacent to each other.
    • You must click the first column that you want to merge.
  2. Click Switch to Text Mode and add the following code in the middle column that you added in step 1:

    value=<br>
    
    valueformat=HTML
    
    width=1
    
    sharecol=true
    
  3. Add the following text to the first column:

    sharecol=true
    

    When you merge the first two columns of a list or report, Workfront precedes each line of text that contains information about the object in the first column with

    column.0.
    

    , the column with the sharing information with

    column.1.
    

    , and the lines of text that contain information about the second column with

    column.2.
    

    . If the combined column is in the middle of the view, the columns are numbered according to their place in the view. Column counting always starts with the leftmost column of the list or report labeled as

    column.0.
    

    .

    If you share more than one column, ensure you add the column number in the lines of code that contain the sharing information.

    Example: The following is the text mode code for a shared column that contains Project Name, Planned Start Date, and Project Owner’s name with a line break. The shared column is the second column of a project view.

    column.1.displayname=Project_StartDate_Owner
    
    column.1.sharecol=true
    
    column.1.textmode=true
    
    column.1.valuefield=name
    
    column.1.valueformat=HTML
    
    column.2.value=<br>
    
    column.2.width=1
    
    column.2.valueformat=HTML
    
    column.2.sharecol=true
    
    column.3.valuefield=plannedStartDate
    
    column.3.valueformat=atDate
    
    column.3.sharecol=true
    
    column.4.value=<br>
    
    column.4.width=1
    
    column.4.valueformat=HTML
    
    column.4.sharecol=true
    
    column.5.textmode=true
    
    column.5.valuefield=owner:name
    
    column.5.valueformat=HTML
    
  4. Click Save, then Save View.

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