You can configure the project to require that the hours logged against the project are approved by the Project Owner. When configured in this way, hours must be first approved by the Project Owner before they can be eligible to be used on a billing record.
For more information about billing records, see the article Create billing records.
Enabling this option does not remove a timesheet approver’s ability to approve time on the timesheet. If the Project Owner doesn’t approve or reject time, a timesheet approver can still approve the time on a timesheet.
You must have the following access to perform the steps in this article:
|Adobe Workfront plan*||
|Adobe Workfront license*||
Plan to require time to be approved on the project
Review or higher to approve hours logged on a project
|Access level configurations*||
Edit access to Projects or higher
If you still don’t have access, ask your Workfront administrator if they set additional restrictions in your access level. For information on how a Workfront administrator can change your access level, see Create or modify custom access levels.
View permissions to the project or higher
For information on requesting additional access, see Request access to objects .
You must meet at least one of the following conditions to approve time on a project:
*To find out what plan, license type, or access you have, contact your Workfront administrator.
To require project manager approval for hours on the project:
Go to the project where you want to require approval for hours.
Click the More icon to the right of the project name, then click Edit.
The Edit Project dialog box displays.
In the Project Settings section, select Require time to be approved for this project.
Now when time is logged and approved, those hours become locked and cannot be altered by the user who entered them on the project or the timesheet. Only a Workfront administrator can adjust the time recorded.
As a project manager, you can approve or reject hours that are logged for tasks, issues, or the project.
Approving the hours at the project level does not have any impact on the timesheet of any of the users who logged the hours. For example, the hours in the project may be approved by the project manager, but the timesheet is still yet to be approved by the manager of the user or the timesheet approver.
If you set up a project to require approval on the hours logged, the project manager must approve the hours in order for them to be available to be included in a billing record for the project. For more information about creating billing records, see the article Create billing records.
To approve or reject hours on a project:
Go to the project.
Click the Hours area in the left panel. This might be located under the Show More area.
The hours logged for issues, tasks, and the project display and should have a status of Submitted.
Click the box to the left of the hour entries to select the hours you want to approve.
The status of the hours changes to Approved.
If you later reject the approved hours, the status of the hours changes to Not Approved.
When you include the approved hours in a billing record, the status of the hours changes to Billed and Approved. Hours added to a billing record cannot be deleted. For more information about creating billing records, see the article Create billing records
(Optional) Click Reject to reject the time entries on the project.
The status of the hours changes to Rejected.