Add a custom form to an object

Last update: November 4, 2024

Topics:
Get Started with Workfront

CREATED FOR:

User

You can add an existing custom form to any of the objects listed below. A custom form contains custom fields where you can store information about the object.

Projects (including business cases)
Tasks
Issues
Companies
Portfolios
Programs
Documents
Users
Groups
Iterations
Expenses
Billing records

You can add a custom form only to the types of objects for which the form was created.

Access requirements

Expand to view access requirements for the functionality in this article.

You must have the following access to perform the actions described in this article:

Adobe Workfront plan	Any
Adobe Workfront license	New: Contributor or higher or Current: Request or higher
Access level configurations*	Edit access to the objects for which you manage custom forms
Object permissions	Manage permissions to the object for which you want to attach a custom form. View or higher permissions to the custom form, with permission to Attach to Custom Data objects (projects, tasks, and issues). For more information, see Share a custom form. Important: If you do not have a Plan license with administrative access to Custom Forms, you must have specific permissions to at least view the custom form, as described in Share a custom form. These permissions must be granted to you even if the form is visible system-wide. For information on requesting additional access, see Request access to objects.

For more detail about the information in this table, see Access requirements in Workfront documentation.

Prerequisites

Your Workfront administrator or a user with a Plan license and administrative access to custom forms must create custom forms in your environment before you can add them to objects. For more information, see Create a custom form.

Add a custom form to an object

You can add a custom form to an object in two ways:

Add a custom form to an object by editing the object
Add a custom form to an object from the Details area

Add a custom form to an object by editing the object

Go to the object where you want to add the custom form.
Click the More menu , then click Edit .
Click Custom Forms > Add Forms, then select up to 10 forms from the drop-down menu.
(Optional) Update the information in the editable fields on the custom form.

You must update all required fields on the forms you add.
Click Save.

Add a custom form to an object from the Details area

Go to the object where you want to add the custom form.
Click the <Object type> Details section in the left panel. For example, click Project Details to add custom forms to a project or Issue Details to add custom forms to an issue.
Click the Add custom form field in the upper-right corner, then select up to 10 custom forms from the list that displays.

If the form contains any required fields (marked with a red asterisk), you don’t have to complete them at this time.

The selected forms are automatically attached to the object.
(Optional) Update the information in the custom fields of the form, then click Save Changes.

Multiple custom forms on an object

You can add up to 10 custom forms on a given object, allowing you to make fields available to some users and not to others, or allowing you to better meet the form requirements of multiple projects.

Example: If an existing project has a custom form already, and more custom fields are needed for this project, which exist on another custom form, you can add a second form to the project with the additional fields, rather than add the fields to the existing custom form.

Add a custom form to multiple objects in bulk

You can add custom forms to multiple objects by selecting them in a list.

NOTE

Adding custom forms to objects is identical for all objects except for projects.

For information about adding custom forms to projects in bulk, see the article Edit projects.

Navigate to a list of objects.
Select multiple objects in the list.
Click the More menu , then click the Edit icon .

Or

Click the Edit icon at the top of the list.
Click Custom Forms in the left panel.
in the Make a selection drop-down menu, select the form you want to associate with all the selected objects.

NOTE
If you cannot find the form in the drop-down menu, this means that at least one of the objects has the form already associated with it. Determine which object that is, and eliminate it from your selection, before you can add the form to the remaining objects.
Click Save Changes.

If the form contains any required fields (marked with a red asterisk), you don’t have to complete them at this time.

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