Set up groups and users
In this video, you will learn how to:
- Understand how group setups affect access to assets
- Create folders, groups, and users in a specific order
- Understand the user role types
- Grant permissions to folders
- Create and edit groups
- Add and edit users
Groups and users review
As you configure your Workfront DAM system, it’s important to consider the roles that users and groups play in the big picture.
Groups control access to asset folders in Workfront DAM. Group settings also control what users can do with the assets (view, download, edit, etc.) they have permission to access.
When creating groups, it’s vital to keep in mind what asset folders the members of that group will need access to in Workfront DAM.
Users are the individuals who have logins to Workfront DAM. A user cannot access anything in Workfront DAM unless they are assigned to a group. Users can belong to more than one group, depending on their needs.
Default groups
There are two default groups that come with Workfront DAM. All users belong to these groups automatically, based on whether they have Workfront DAM login credentials. You cannot add or remove users from these groups:
- Guest group—Used to control access for an anonymous user. This could be someone without login credentials or a user who is not currently logged in.
- Logged-In group—All users who are logged in belong to this group.
The Admin group and its settings also exist by default. You can add users to this group but you cannot adjust the settings.
Role types
As groups are created, they are assigned a role type. The role type determines what part of the Workfront DAM system users get when they log in — Workfront DAM itself or Brand Connect.
There are three role types available with Workfront DAM licenses:
- Brand Portal—These users have access only to Brand Connect, which is where they can view and download approved assets.
- Contributor—These users can access Workfront DAM and Brand Connect. They have full access rights to assets and folders—view, download, upload, edit, move, and delete.
- Administrator—System administrators have access to everything in Brand Connect and Workfront DAM, plus the ability to establish the global system settings for each. They also can access assets that have expired or been set as inactive.