Understand lightboxes as a user

Transcript

Well, let’s go ahead and move on then and talk about making a lightbox. So, we’ve talked about different ways that we can find our assets. We can search, we can use our facets, we can folder dive. But, as we’re looking for our assets to do maybe a particular assignment, we’re going to want to gather them together and make them easy for us to get to. Maybe I’m still deciding exactly which assets I need, so I don’t want to just be downloading them willy-nilly because I don’t want to download stuff that I really don’t need. Maybe we’re putting things together for travel brochure, maybe we need to pull headshots and logos out of a couple different folders. Even with lightboxes, I can share it with other people. I can have somebody go in and take a look at it for me, give their comments on it before I start using things. Now, obviously, I’m not going to want to have to write down the location or the file name of every asset that I come across, so that’s when a lightbox comes in handy. I can gather those things into a lightbox, make them easy to get to. A lightbox is essentially a collection of assets from various folders. I always like to compare it to my wish list off of Amazon. I’ve gone through Amazon and I found all these different things that I want to buy in the future, so I’ve just added them to my wish list. You can see here I’ve got something from the pet area, I’ve got something from home, I’ve got some Legos from the toys section, I’ve got something from the pantry section, and those are simply providing me links back to those actual pages so that I can access those items later. That’s exactly what a lightbox is going to do. It’s going to be a wish list or however you want to look at it that gives us access to those assets so we can quickly get to them later. First things first, we would need to create a lightbox or at least see what lightboxes we already have created. That’s what we’re going to do here with our lightbox logo. You can see that I’ve already got a couple lightboxes started here. I’ve got an across the USA and I’ve got a travel across, but I’m going to go ahead and make a new lightbox. I’m going to create one here, just create new lightbox. It’ll pop up a window for me. We’ll just call it Seattle. If it is aligned with a specific project, you can put that information in there and of course you can put a description in. This may be a lightbox that I keep around for a long time. This may be a lightbox that I just create for a particular project. I’m done with the project, I can delete the lightbox. I’m going to go ahead and switch to this lightbox. What that means is it’ll just make it the active one, the one that I’m currently adding things to. Just save myself a step. Let’s go ahead and save that. You’ll notice that when I created it, it actually took me into the lightbox window. I can see here on the left that I’ve got all of my lightbox information, the name, who it was created by, the date, the project. I can even click into those fields and change that information if I need to. Obviously my lightbox is empty right now. Let’s go find some things to put in here and we’ll come back and talk about it a little bit more. Since we are talking about Seattle, let’s dig into travel and our Seattle folder. We’ve got 33 files. Let’s go ahead and start adding some of them to a lightbox. I really like this picture so I’m going to add it. Again, just hover over the thumbnail, click the little lightbox icon. When you have multiple lightboxes, it’s going to give you a list to choose from. Whichever one is your active lightbox or the main one you’re working on will just show up automatically. Of course, you can not show that again if you want to. Go ahead and click add. This is my favorite sandwich in Seattle. It’s from a restaurant called Salumi. They make their own salami and mozzarella cheese. It’s a Mario Batali restaurant. Little hole in the wall place. One of my favorite things in Seattle, I’m going to add that to my list. You’ll notice that I kind of select the right lightbox. Looks like it was already part of another one. I can just come through here. Let’s see, there’s the gum wall. There’s some crab. Let’s grab that Pike Place Market photo. I can continue going through different folders, different places in my work front dam, adding those things to my lightbox. If you decide you don’t want something in the lightbox, just click that checkmark again and it’ll take it out. I want that sandwich in there because that’s my favorite part about Seattle is that sandwich. We’re going to do that. Other ways you can add to a lightbox, don’t forget if you’re on that asset details page, you can click the icon right here. If you have multiple assets selected, you’ve got a big add to lightbox button here. Just remember the buttons in the top corner are for individual assets. If you want to do a group, just select them and you can click the add to lightbox button right there. Let’s take a look at what I have in my lightbox. I’m going to go back up to my lightbox menu and select my Seattle lightbox. That’ll open it up so I can take a look. Everything that I could do before, I can do here. You’ll see I’ve got the same icons here. I can hover. I can double click on one of these, open it up. If I decide I don’t want this little fake waterfall one, I’ll just go ahead and remove that one and it just takes it out of that lightbox. Don’t forget your filter and your view options right here so you can organize those, view them however you need to. Now the watch icon. Adding something in Workfront and DAM essentially means you’re following it. Anytime something happens to that item, whether it be a lightbox or an individual asset, you’re going to get a Workfront DAM notification. If I wanted to watch this lightbox, see if changes were made, people make comments on things, all I have to do is click that little icon. Once it’s got the little creepy eye icon there, but the little creepy eye looking at you, you know that you’re watching it. As more assets get added, people take things out, put things in, I’ll get notifications. I can also share my lightbox with other people. If I wanted to send this lightbox to Corey so that he would have access to all of the lights in it, I can just hit the share icon and it’s going to give me a couple different ways to share that with him. I can send him a link, which would work because Corey also has a Web DAM login so he’d be able to just click on the link, he’d log in, he’d be able to get to the lightbox. If Corey didn’t have a Workfront DAM login, I could email him a download. I can even set an expiration date for that download. Essentially what it would do is it would take him to a page outside of Workfront DAM that would just show him these particular assets and he’d be able to download them. I can actually set an expiration date on that and say, you know what, if he doesn’t have it done by October 1st, then tough luck. He’s not going to be able to get to it anymore. You can even set the download size if you want him to get the original file. These are just preset sizes that have been set up by the system admin or we can limit him to certain sizes. When it comes to the FTP download, that is something that you will need to talk to your Workfront DAM admin about. Not every corporation uses this, but it would allow you to download to an FTP server. There are back end setups that need to be done. You need the server address, that type of thing before you can use that. Check with your own admins on how to use that option. Our lightbox actions menu has some things in it. These actions apply to everything in the lightbox. They apply to the lightbox itself. If I select delete here, I’m actually deleting the lightbox. If I select duplicate, I’m duplicating the lightbox. I can actually print a contact sheet or a thumbnail sheet of everything in the lightbox. I can export the metadata on everything in the lightbox and then I can remove the selected assets. Even though I can share a lightbox with somebody here, all I’m doing with sharing is giving them a look into the lightbox, kind of a read only or a view only. If I want to work with someone else on this lightbox, I want them to go in and be able to add and remove assets to it. I want them to go in and make comments on the individual items or on the lightbox itself. That is called collaboration. We’re going to set up those collaborators right down here in the bottom corner. All I need to do to give somebody else collaboration access to this lightbox is I’m going to click the little number there and you’ll see that it will pop up, eLightboxCollaborators. That’s already in there. I can pick my people or multiple people, single person, doesn’t matter. Let’s say Greg and Kendall are going to work with me on this project. I want them to be able to see the lightbox, add things to it, delete things out of it. I need to make sure that they can modify. Here is the lightbox for our Seattle project. Take a look. I know our instinct is that that’s going to close the window, but when I clicked save, it went ahead and added Greg and Kendall to my list. That lets me know that they can modify and then of course gives me a chance to remove them as a collaborator if I want to. I can even take away their ability to modify just by clicking the box again. If I don’t need to add anybody else, I’m just going to go ahead and close this. Nira is asking, is this the same as lightbox sharing? No. This is a collaboration. The collaboration lets us assign other people to the lightbox so they can add things to it, they can take things out of it, they can make comments on it. The sharing that we do up here is a view only. If I were to put Natalie in here, this means if I email Natalie a link, that means that Natalie is going to be able to see the contents of the lightbox and that’s it. If I email her a download, she’s going to be able to download the lightbox, but that’s it. If I want her to be able to do things with the lightbox, I’ve got to collaborate. Perfect. I know, it’s a little confusing. I’m a little bit different than the language some of us are used to using, but it is the work front dam. Let me refresh that because it should be showing me that I have two collaborators there. There we go. There’s my two collaborators. Anytime I need to edit that, just click that icon again. I can get back into that same window. Right here at the bottom is this left panel. I can make comments on the lightbox as a whole. Looking good. I think we need some things that aren’t Pike Place Market. Just hit return to post it. You’ll get your timestamp, you’ll see your message, and then if you wrote the message, you’ll have the ability to delete it if you want to. If you want to comment on an individual asset, then hover over your asset to get your comment option here and leave a comment. They have cleaned the gum wall. Need to make sure it looks like this again. You’ll notice here that it says private. If you hover over that, it says this comment will be visible to collaborators added to your lightbox. Basically what that’s meaning is that this comment that I’m making is only going to be visible to my collaborators. Other people who look at this image in the system, they’re not going to see this particular comment. When you’re commenting on something, watch what it says down here. Does it say private? Which means you’re probably in a lightbox. Does it say team? Which means that more people are going to be able to look at it. Let’s go ahead and submit that. You can see right there that my little bubble has a 1 next to it. If I click and hover over that again, it’ll show me the comments. I don’t even have to open up the asset to read those comments. Let’s go back to my lightbox here. You can share lightboxes with people. When you do, when you ask them to collaborate or you share with them, it’ll show up here in their dropdown menu. You can see that this lightbox is active, meaning that’s the one when we add things. Click the little add icon here. It’s going to add to automatically. We can see that they’ve been shared with other people. Let me show you the number of assets in the lightbox. If you want to manage lightboxes on a little bit more detailed level, just hit the view all. You can see all of the lightbox that you have access to. You can see my lightboxes, the ones that you’ve created. My lists are exactly the same, but yours may be a little bit different. You can see if you’re watching the lightbox. And of course, you can delete a lightbox from here.