Configure AEM Assets Content Hub

Transcript

In this video, we’ll show you how administrators can configure the user interface in Adobe Experience Manager assets Content Hub. Content Hub provides various options to customize the portal’s user interface. These configurations, set by Content Hub administrators, define what asset properties Content Hub users can view, what filters and search parameters they can use when looking for assets, what metadata fields they need to complete when adding new assets, and more. To access the Content Hub configurations interface, you must have Content Hub administrator rights. Check out our video on how to set up Content Hub user roles and permissions in the Adobe Admin Console. Once you have administrative permissions, click the user icon in the header and select Configurations in the product settings section. This will open the configurations interface. In the Import tab, you can manage the metadata fields that Content Hub users will see when uploading or importing assets to the Content Hub portal, such as campaign name, keywords, channels, timeframe, region, and so on. From here, you can also control the auto-approval setting. When enabled, new assets become available on Content Hub immediately upon upload. By default, this setting is off, which means that AEM authors or administrators must manually approve new assets in Adobe Experience Manager assets before they can appear on the Content Hub portal. Let’s add a new metadata field. Click Add Metadata. For this example, we want Content Hub users to select categories for the assets they upload. First, specify the label for this metadata property. In the metadata field, map the label to the appropriate property from the metadata schema. For this example, we want users to add categories as tags, so this will be your input type. Finally, you need to specify if this metadata field is required or optional. For our example, let’s leave this toggle unselected. Click Confirm. And your field is added to the list of the existing metadata fields. Click Save to apply the changes, and now the Content Hub users will be able to see and complete the new metadata field when they upload assets to the portal. You can easily edit a metadata field by clicking the Edit icon. If you no longer need a metadata field, simply click the Delete icon and confirm your action. Don’t forget to click Save after you’re done with your modifications to apply the changes to the UI. Now let’s look at the filter settings. Here, an administrator can specify what filters are available to Content Hub users while searching for assets. Let’s add a new filter. Click Add Filters. For this example, we want Content Hub users to be able to filter assets by categories. First, specify the label for the filter. Map the label to the appropriate property from the metadata schema using the metadata field. Select the data type, which in our case is string, and click Confirm. The new filter appears in the list of available filters. Click Save to apply the changes. Once there’s at least one asset in the repository that matches the filter criteria, the new filter will appear in the list of filters in the Content Hub interface. To edit a filter, click the Edit icon. To remove a filter, click the Delete icon followed by Delete. Click Save to apply the changes. The Asset Details settings define the asset properties that are displayed for each asset in the Asset Details view, such as file name, title, format, size, and so on. To add an asset property, click Add Metadata. For this example, we want to add the categories property to the Assets Detailed view. Specify the label for the new property. In the metadata field, map the label to the appropriate property from the metadata schema. Select the data type, which in our case is string, and click Confirm. The new property appears in the list of existing asset properties. Click Save to apply the changes. Now, Content Hub users will be able to see category as an asset property when they open an asset on the portal. You can easily edit an asset property by clicking the Edit icon. If you no longer need a property, simply click the Delete icon and confirm your action. Don’t forget to click Save after you’re done with your modifications for the changes to appear in the Content Hub user interface. In the Asset Card settings, administrators can configure what metadata details are displayed on the asset card. The maximum here is six metadata fields. For example, currently, we have no metadata fields displayed on asset cards. Let’s show the file format so that Content Hub users can quickly see what format the image is in and make a decision on what asset they want to use. Click Add Metadata. Specify the label, which in our case will be File Format. Map it to the appropriate property in the metadata field, which in our case is this property from the metadata schema. Click Confirm. The new field appears in the list of metadata details. Click Save to apply the changes. Now, Content Hub users will be able to see the file format directly on asset cards in the portal’s user interface. You can easily edit a metadata field by clicking the Edit icon. If you no longer need a field, simply click the Delete icon and confirm your action. Click Save every time you make updates to apply the changes in the interface. Now, let’s look at the Search tab. Here, administrators can define the metadata fields that are searched when a user specifies search criteria on the portal, such as the asset’s title, subject, name, keywords, and so on. To add a new field, click Add Metadata. You’re prompted to specify the metadata property you want to add to the search. Let’s add file format here. Simply start typing and Content Hub will provide you with relevant suggestions. After selecting the property, click Confirm and it’s added to the list of existing metadata fields. Click Save to apply the changes. Now, this field will be automatically searched when the user performs a search on the Content Hub portal. To edit a metadata field, click the Edit icon. To delete it, click the Delete icon, followed by Delete to confirm your action. Click Save again after you’re happy with the updates to apply the changes. Finally, let’s look at branding, expired assets, and custom links. Branding allows Content Hub administrators to personalize the title and body text for the main banner on the Content Hub portal according to your branding requirements. You can simply edit the text fields here.

Click Save and your changes will appear on this banner at the top of the portal’s pages. In the Expired Assets section, administrators can control the visibility of expired assets. By default, all expired assets aren’t visible in the Content Hub portal. Toggle this setting if you want them to appear in the interface. If the visibility is enabled, you can also choose to allow your users to download expired assets. Click Save and Content Hub users will be able to view these assets in the interface and download them, if the download option is enabled. Finally, custom links allow you to add additional links to the standard Content Hub navigation below the main banner. For example, let’s add a link to the Adobe website to the navigation. Click Add Link. Enter the label that will appear as a tab below the banner and paste the URL in the URL field. Click Confirm and your link will appear in the list. Click Save to apply the changes. Now your users will see the Adobe link next to the standard All Assets, Collections, and Insights tabs on the Content Hub portal. So this was an overview of Content Hub configurations. We hope this will help you effectively set up and manage the Content Hub portal’s user interface. Thanks for watching!