Check in and Check out

Learn how to use AEM’s check in and check out features to facilitate multi-user collaboration on assets.

While multiple people collaborating on an asset is often a necessary aspect of an asset’s life cycle, it’s important to ensure collaborators are not inadvertently stepping on each other’s toes. To prevent this, AEM has the concept of check in and check out. When a user wants to perform work on an asset, ensure others do not accidentally change that asset out from under them, they can check the asset out. This effectively puts a lock on the asset, only allowing the user that checked it out to make changes to it and signaling to other users that it’s being worked on. To check-out, simply select one or more assets and tap check out. Checked out assets display their status along with the name of the holder of the lock. These assets are now checked out by our user.
The user that checked out the asset is the only user in AEM that can make instructive changes to it. So for instance, this user can edit and flip the image. No other user in AEM can make a change like this to this asset until it’s checked back in.
A different user has already checked out these assets. When selecting an asset checked out by another user, the actions to make changes to the asset, such as edit or annotate are unavailable and will remain unavailable until it’s checked back in.
To check in an asset, simply select the assets you’ve checked out and tap check in from the top action bar. Note that administrators can always release check out locks in the event the lock holder is unavailable. -