Configure document state filters

Log into Adobe Experience Manager as an Administrator.

Select the Adobe Experience Manager link at the top and choose Tools.

Select Guides from the list of tools and then select Folder Profiles.

Open the Global Profile tile. You can also select a specific Folder profile tile if you want these changes to apply only to that folder instead of globally.

Navigate to XML Editor Configuration.

Select the Edit icon on the top.

Select the Download icon to download the ui\_config.json file on your local system.
In the downloaded ui\_config.json file, refer to the following section:

```
"repositoryFilters": [
    {
    "title": "Document state",
    "property": "jcr:content/metadata/docstate",
    "children": [
        {
        "title": "Draft",
        "value": "Draft"
        },
        {
        "title": "Edit",
        "value": "Edit"
        },
        {
        "title": "In-Review",
        "value": "In-Review"
        },
        {
        "title": "Approved",
        "value": "Approved"
        },
        {
        "title": "Reviewed",
        "value": "Reviewed"
        },
        {
        "title": "Done",
        "value": "Done"
        }
    ]
    }
]
```

This snippet represents the default document state filters available in Experience Manager Guides.

You can customize the filter values based on your organization’s workflow. For example, to add a custom document state Pending, insert the following entry under children:

{
    "title": "Pending",
    "value": "Pending"
}

Once updated, save the file and upload it.