Simple Content Creation Workflows

Last update: March 20, 2023

CREATED FOR:

  • User

The AEM Guides Editor has multiple shortcuts that simplify the content creation workflow. These shortcuts allow users to quickly add and modify images, work with multiple topics at once, correct errors, download topic PDFs, and work with versions and labels.

Add an image

Images can be added directly from a local drive.

  1. Drag and drop the image directly into the topic. The Upload Assets dialog appears.

    Upload Assets Dialog

  2. Modify the folder path to the desired image location.

  3. Change the image name to something representative of its purpose.

  4. Click Upload.

Modify an image

  1. Resize an image by dragging and dropping a corner.

  2. Move an image to another location within the topic by dragging and dropping it.

  3. Use Content Properties on the right side panel to modify an image’s

    • scale

    • position

    • alignment, or

    • other attributes.

    Content Properties

Work with multiple topics

Split View is helpful when comparing topics, copying and pasting between topics, or dragging and dropping content from one topic to another.

  1. Open two or more related topics.

  2. Click on one file’s Title Tab to open the contextual menu.

  3. Select Split.

  4. Choose Right.

    Split View

Correct typographical errors

  1. Locate the word or phrase containing the error.

  2. Press and hold Ctrl.

  3. Click the secondary mouse button on the error.

  4. Select the correct spelling.

The error has been corrected in the topic text.

Download a topic PDF

Users may want to download a PDF of the current topic to mark up or share with others.

  1. Click Preview at the top right of the screen.

  2. Click the PDF icon above the topic. A dialog appears.

    PDF Export

  3. Fill in the information for either Transformation Name or DITA-OT Command Line Arguments if required. Note that a PDF still generates if all fields are left blank.

  4. Click Download. The PDF generates.

  5. Use available icons to configure, download, or share the PDF topic.

Locate a topic in the Repository or Map

  1. Open the topic.

  2. Click the secondary mouse button on the Title Tab.

  3. Select Locate In.

  4. Choose either Repository or Map to jump to the desired topic location.

Version a topic

  1. Make a change to a topic.

  2. Save the topic.

  3. Click the Repository icon on the top left menu.

    Repository Icon

  4. In the dialog, add Comments for New Version.

    New Version Dialog

  5. Click Save.

The version number updates.

Load version labels

Trying to track a topic’s state based on only the Version Number can be difficult. Labels make it easier to identify the exact state of a topic that has undergone multiple revisions.

  1. Select a Folder Profile.

  2. Within the Folder Profile, configure the XML Editor.

    a. Select Edit at the top left of the screen.

    b. Under XML Content Version Labels, either add a new topic or use an existing one.

    Content Version Labels

  3. Select Upload.

  4. Choose a file such as ReviewLabels.json or similar. Details on how to create such a file are covered in another video.

  5. Click Open.

  6. Click Save at the top left of the Folder Profile screen.

  7. Click Close at the top right.

Version labels are now loaded.