Form-centric AEM Workflows on OSGi and AEM Forms JEE Workflows

Form-centric AEM Workflows on OSGi and AEM Forms JEE Workflows (AEM Forms on JEE Process Management) have a different set of capabilities. The following table helps you understand important capabilities available in Form-centric AEM Workflows on OSGi and AEM Forms on JEE Workflows:

CapabilitiesForm-centric AEM Workflows on OSGiAEM Forms JEE Workflows
Adaptive FormsSupportedSupported
Integration with other AEM solutionsSupportedSupported
Scribble SignatureSupportedSupported
Custom email templatesSupportedSupported
Defining task prioritySupportedSupported
Time out a task after due dateSupportedSupported
Loops within workflowSupportedSupported
Dynamically choosing an assigneeSupportedSupported
Using custom metadataSupportedSupported
E-signature (Adobe Sign)Supported [1]Supported [5]
Manage task and form applicationsSupported [2]Supported [2]
Document ServicesSupported [3]Supported [3]
Render completed task as adaptive form or PDF documentSupportedSupported [4]
Integration with Correspondence ManagementSupportedSupported
Gateways , NO WAITSupportedSupported
Variables to store dataSupportedSupported
OR, AND SplitSupportedSupported
User avatarSupportedSupported
Send an email at the end of the workflowSupported [7]Supported
Call a Web service from a workflowSupportedSupported
Digital SignatureSupportedSupported
Reset buttonSupportedNot Supported
Workflow stagesSupportedNot Supported
Read-only adaptive formsSupportedNot Supported
Hiding the default save buttonSupportedNot Supported
Granular control over workflow details sectionSupportedNot Supported
Polling / Scheduling serviceAvailable out of the boxCustom implementation required
Adaptive Forms appSupportedSupported
Assembler ServiceSupportedSupported
PDF Generator ServiceSupportedSupported
Forms ServiceSupportedSupported
Output ServiceSupportedSupported
Document AssuranceSupportedSupported
Execute scriptSupports ECMAScriptSupports Java code snippets
AssemblerSupportedSupported
HTML5 Forms, Interactive PDF Forms, Form SetNot SupportedSupported
Process ReportingNot SupportedSupported
Digital SignatureSupportedSupported
Startpoint categoriesNot SupportedSupported
Bulk task approvalNot SupportedSupported
Save draft with a custom nameNot SupportedSupported
Initiate a process with existing process dataNot SupportedSupported
Saving a startpoint as a draftNot SupportedSupported
Manager viewNot SupportedSupported
Search templatesNot SupportedSupported
Integration with third-party applicationsNot Supported [6]Supported
Task-level attachments for workflow application or startpointNot SupportedSupported
Reminder emailNot SupportedSupported
Change title on task timeoutNot SupportedSupported
Email on task delegation and task claimNot SupportedSupported
Delegate between disjoint groupsNot SupportedSupported
XSLT TransformNot SupportedSupported
Dynamic task priorityNot SupportedNot Supported
Dynamic titleNot SupportedNot Supported
Dynamic descriptionNot SupportedNot Supported
  1. You can use Form-centric AEM Workflows on OSGi to sign a filled adaptive form. Form-centric AEM Workflows on OSGi supports out of the form signing. The in-form signing experience is not supported.

  2. You require access to AEM Inbox to run and monitor Form-Centric workflows on AEM Forms OSGi and HTML Workspace to run and monitor AEM Forms JEE Workflows.

  3. Native AEM Forms Document Services are available for both Form-centric AEM Workflows on OSGi and AEM Forms on JEE Workflows. AEM Workflow uses native document services for Form-centric AEM Workflows on OSGi and AEM Forms JEE (Process Management) Workflows.

  4. AEM Forms JEE Workflows can only render an adaptive form. It does not support rendering an adaptive form as a PDF document.

  5. AEM forms JEE Workflows do not have a separate step for Adobe Sign. You require an Adobe Sign enabled adaptive form for AEM forms JEE Workflows. For more details, see Adobe Sign documentation.

  6. You can use the Invoke Form Data Model Service step to invoke a web-service service and post or retrieve data from a third-party application.

  7. You can use the Send Email step to send emails.

Differences between AEM Inbox and AEM Forms app features

Two of the prominent ways to launch a Forms-centric workflow are using AEM Inbox and AEM Forms app. The capabilities of AEM Inbox and AEM Forms app, however, differ. AEM Inbox works only with Forms-centric workflows while the AEM Forms app works with both Forms-centric workflows and process management.

The following table lists the capabilities of AEM Inbox and AEM Forms app:

ActionsAEM InboxAEM Forms App
Starting a form applicationSupportedSupported
Submitting tasksSupportedSupported
Delegating tasksSupportedNot Supported
Tracking tasks history and task summarySupportedNot Supported
Adding task level attachmentsSupportedSupported
Viewing task level attachmentsSupportedSupported
Adding field level attachmentsSupportedSupported
Displaying the calendar viewSupportedNot Supported
Adding commentsSupportedSupported

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