Publish folders to Brand Portal

Last update: March 14, 2024

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  • User

As an Adobe Experience Manager (AEM) Assets administrator, you can publish assets and folders to the AEM Assets Brand Portal instance (or schedule the publish workflow to a later date/time) for your organization. However, you must first integrate AEM Assets with Brand Portal. For details, see Configure AEM Assets with Brand Portal.

After you publish an asset or folder, it is available to users in Brand Portal.

If you make subsequent modifications to the original asset or folder in AEM Assets, the changes are not reflected in Brand Portal until you republish the asset or folder. This feature ensures that work-in-progress changes are not available in Brand Portal. Only approved changes that are published by an administrator are available in Brand Portal.

Publish folders to Brand Portal

  1. From the AEM Assets interface, hover over the desired folder and select Publish option from the quick actions.

    Alternatively, select the desired folder and follow the further steps.

    publish2bp

  2. Publish folders now

    To publish the selected folders to Brand Portal, do either of the following:

    • From the toolbar, select Quick Publish. Then from the menu, select Publish to Brand Portal.

    • From the toolbar, select Manage Publication.

    1. From Action select Publish to Brand Portal, from Scheduling select Now, and click Next.
    2. Confirm your selection in Scope and click Publish to Brand Portal.

    A message appears stating that the folder has been queued up for publishing to Brand Portal. Log in to the Brand Portal interface to see the published folder.

    Publish folders later

    To schedule the publish to Brand Portal workflow of asset folders to a later date or time:

    1. Once you have selected assets/ folders to publish, select Manage Publication from the tool bar at the top.

    2. From Action select Publish to Brand Portal, from Scheduling select Later.

      publishlaterbp

    3. Select an Activation date and specify time. Click Next.

    4. Confirm your selection in Scope. Click Next.

    5. Specify a Workflow title under Workflows. Click Publish Later.

      manageschedulepub

Unpublish folders from Brand Portal

You can remove any asset folder published to Brand Portal by unpublishing it from AEM Author instance. After you unpublish the original folder, its copy is no longer available to Brand Portal users.

You have the option to unpublish folders from Brand Portal quickly or schedule it for a later date and time. To unpublish asset folders from Brand Portal:

  1. From the AEM Assets interface in AEM Author instance, select the folder you want to unpublish.

    publish2bp-1

  2. From the toolbar, Click Manage Publication.

  3. Unpublish from Brand Portal now

    To quickly unpublish the desired folder from Brand Portal:

    1. From the toolbar, select Manage Publication.
    2. From Action select Unpublish from Brand Portal, from Scheduling select Now, and click Next.
    3. Confirm your selection in Scope and click Unpublish from Brand Portal.

    confirm-unpublish

    Unpublish from Brand Portal later

    To schedule the publishing of a folder from Brand Portal to a later date and time:

    1. From the toolbar, select Manage Publication.

    2. From Action select Unpublish from Brand Portal, and from Scheduling select Later.

    3. Select an Activation date and specify the time. Click Next.

    4. Confirm your selection in Scope and click Next.

    5. Specify a Workflow title in Workflows. Click Unpublish Later.

      unpublishworkflows

NOTE
The procedure to publish/unpublish an asset to/from Brand Portal is similar to the corresponsing procedure for a folder.

Experience Manager