Actions and capabilities of Form-centric AEM Workflows on OSGi and AEM Forms JEE workflows actions-and-capabilities-of-form-centric-aem-workflows-on-osgi-and-aem-forms-jee-workflows

Last update: Wed May 03 2023 00:00:00 GMT+0000 (Coordinated Universal Time)

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AEM 6.4 has reached the end of extended support and this documentation is no longer updated. For further details, see our technical support periods. Find the supported versions here.

AEM Inbox and HTML Workspace aem-inbox-and-html-workspace

AEM Inbox is used to run and monitor Forms-centric AEM Workflows on OSGi. HTML Workspace allows you to run and monitor AEM Forms JEE Workflows. The following table lists important actions available in AEM Inbox for Forms-centric AEM Workflows on OSGi and in HTML Workspace for AEM Forms JEE Workflows.

Actions

AEM Inbox

HTML Workspace

Starting a process, task, or form application

Supported

Submitting tasks

Supported

Assigning a task to a group

Supported

Submitting to multiple routes

Supported

Tracking tasks history and task summary

Supported

Email notifications

Supported

Reassigning tasks

Supported

Field level attachments for adaptive forms

Supported

Not Supported

Calendar view

Supported

Not Supported

Task level comments

Supported

Not Supported

Queues (shared personal queue, Claim tasks from queue)

Not Supported

Supported

Out-of-office notification

Not Supported

Supported

Assigning a task to multiple users

Not Supported

Supported

Form-centric AEM Workflows on OSGi and AEM Forms JEE Workflows form-centric-aem-workflows-on-osgi-and-aem-forms-jee-workflows

Form-centric AEM Workflows on OSGi and AEM Forms JEE Workflows (AEM Forms on JEE Process Management) have a different set of capabilities. The following table lists important capabilities and support available for the capabilities in Form-centric AEM Workflows on OSGi and AEM Forms on JEE Workflows:

Capabilities

Form-centric AEM Workflows on OSGi

AEM Forms JEE Workflows

Adaptive Forms

Supported

Integration with other AEM solutions

Supported

Scribble Signature

Supported

Custom email templates

Supported

Defining task priority

Supported

Time out a task after due date

Supported

Loops within workflow

Supported

Dynamically choosing an assignee

Supported

Using custom metadata

Supported

E-signature (Acrobat Sign)

Supported ^[1]

Supported ^[5]

Manage task and form applications

Supported ^[2]

Document Services

Supported ^[3]

Render completed task as adaptive form or PDF document

Supported

Supported [4]

Integration with Correspondence Management

Supported

Reset button

Supported

Not Supported

Workflow stages

Supported

Not Supported

Read-only adaptive forms

Supported

Not Supported

Hiding the default save button

Supported

Not Supported

Granular control over workflow details section

Supported

Not Supported

HTML5 Forms, Interactive PDF Forms, Form Set

Not Supported

Supported

Process Reporting

Not Supported

Supported

Digital Signature

Supported

Startpoint categories

Not Supported

Supported

Bulk task approval

Not Supported

Supported

Save draft with a custom name

Not Supported

Supported

Initiate a process with existing process data

Not Supported

Supported

Saving a startpoint as a draft

Not Supported

Supported

User avatar

Supported

Manager view

Not Supported

Supported

Search templates

Not Supported

Supported

Integration with third-party applications

Supported ^[6]

Supported

Task-level attachments for workflow application or startpoint

Not Supported

Supported

Reminder email

Not Supported

Supported

Change title on task timeout

Not Supported

Supported

Email on task delegation and task claim

Not Supported

Supported

Send an email at the end of the workflow

Supported ^[7]

Supported

Delegate between disjoint groups

Not Supported

Supported

Call a Web service from a workflow

Supported ^[6]

Supported

XSLT Transform

Not Supported

Supported

Gateways, NO WAIT

Supported

OR, AND Split

Not Supported

Supported

Dynamic task priority

Not Supported

You can use Form-centric AEM Workflows on OSGi to sign an already filled adaptive form. Form-centric AEM Workflows on OSGi supports out of the form signing. The in-form signing experience is not supported.
You require access to AEM Inbox to run and monitor AEM Forms OSGi AEM Workflows and HTML Workspace to run and monitor AEM Forms JEE Workflows.
Native AEM Forms Document Services are available for both Form-centric AEM Workflows on OSGi and AEM Forms on JEE Workflows. AEM Workflow uses native document services for Form-centric AEM Workflows on OSGi and AEM Forms JEE (Process Management) Workflows.
AEM Forms JEE Workflows can only render an adaptive form. It does not support rendering an adaptive form as a PDF document.
AEM forms JEE Workflows do not have a separate step for Acrobat Sign. You require an Acrobat Sign enabled adaptive form for AEM forms JEE Workflows. For more details, see Acrobat Sign documentation.
You can use the Invoke Form Data Model Service step to invoke a web-service service and post or retrieve data from a third-party application.
You can use the Send Email step to send emails.

Differences between AEM Inbox and AEM Forms app features differences-between-aem-inbox-and-aem-forms-app-features

Two of the prominent ways to launch a Forms-centric workflow are using AEM Inbox and AEM Forms app. The capabilities of AEM Inbox and AEM Forms app, however, differ. AEM Inbox works only with Forms-centric workflows while the AEM Forms app works with both Forms-centric workflows as well as process management.

The following table lists the capabilities of AEM Inbox and AEM Forms app:

Actions

AEM Inbox

AEM Forms App

Starting a form application

Supported

Submitting tasks

Supported

Delegating tasks

Supported

Not Supported

Tracking tasks history and task summary

Supported

Not Supported

Adding task level attachments

Supported

Viewing task level attachments

Supported

Adding field level attachments

Supported

Displaying the calendar view

Supported

Not Supported

Adding comments

Supported

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