Actions and capabilities of Form-centric AEM Workflows on OSGi and AEM Forms JEE workflows
CREATED FOR:
- User
CAUTIONAEM Inbox and HTML Workspace
AEM Inbox is used to run and monitor Forms-centric AEM Workflows on OSGi. HTML Workspace allows you to run and monitor AEM Forms JEE Workflows. The following table lists important actions available in AEM Inbox for Forms-centric AEM Workflows on OSGi and in HTML Workspace for AEM Forms JEE Workflows.
| Actions | AEM Inbox | HTML Workspace |
| Starting a process, task, or form application | Supported | Supported |
| Submitting tasks | Supported | Supported |
| Assigning a task to a group | Supported | Supported |
| Submitting to multiple routes | Supported | Supported |
| Tracking tasks history and task summary | Supported | Supported |
| Email notifications | Supported | Supported |
| Reassigning tasks | Supported | Supported |
| Field level attachments for adaptive forms | Supported | Not Supported |
| Calendar view | Supported | Not Supported |
| Task level comments | Supported | Not Supported |
| Queues (shared personal queue, Claim tasks from queue) | Not Supported | Supported |
| Out-of-office notification | Not Supported | Supported |
| Assigning a task to multiple users | Not Supported | Supported |
Form-centric AEM Workflows on OSGi and AEM Forms JEE Workflows
Form-centric AEM Workflows on OSGi and AEM Forms JEE Workflows (AEM Forms on JEE Process Management) have a different set of capabilities. The following table lists important capabilities and support available for the capabilities in Form-centric AEM Workflows on OSGi and AEM Forms on JEE Workflows:
| Capabilities | Form-centric AEM Workflows on OSGi | AEM Forms JEE Workflows |
| Adaptive Forms | Supported | Supported |
| Integration with other AEM solutions | Supported | Supported |
| Scribble Signature | Supported | Supported |
| Custom email templates | Supported | Supported |
| Defining task priority | Supported | Supported |
| Time out a task after due date | Supported | Supported |
| Loops within workflow | Supported | Supported |
| Dynamically choosing an assignee | Supported | Supported |
| Using custom metadata | Supported | Supported |
| E-signature (Acrobat Sign) | Supported [1] | Supported [5] |
| Manage task and form applications | Supported [2] | Supported [2] |
| Document Services | Supported [3] | Supported [3] |
| Render completed task as adaptive form or PDF document | Supported | Supported [4] |
| Integration with Correspondence Management | Supported | Supported |
| Reset button | Supported | Not Supported |
| Workflow stages | Supported | Not Supported |
| Read-only adaptive forms | Supported | Not Supported |
| Hiding the default save button | Supported | Not Supported |
| Granular control over workflow details section | Supported | Not Supported |
| HTML5 Forms, Interactive PDF Forms, Form Set | Not Supported | Supported |
| Process Reporting | Not Supported | Supported |
| Digital Signature | Supported | Supported |
| Startpoint categories | Not Supported | Supported |
| Bulk task approval | Not Supported | Supported |
| Save draft with a custom name | Not Supported | Supported |
| Initiate a process with existing process data | Not Supported | Supported |
| Saving a startpoint as a draft | Not Supported | Supported |
| User avatar | Supported | Supported |
| Manager view | Not Supported | Supported |
| Search templates | Not Supported | Supported |
| Integration with third-party applications | Supported [6] | Supported |
| Task-level attachments for workflow application or startpoint | Not Supported | Supported |
| Reminder email | Not Supported | Supported |
| Change title on task timeout | Not Supported | Supported |
| Email on task delegation and task claim | Not Supported | Supported |
| Send an email at the end of the workflow | Supported [7] | Supported |
| Delegate between disjoint groups | Not Supported | Supported |
| Call a Web service from a workflow | Supported [6] | Supported |
| XSLT Transform | Not Supported | Supported |
| Gateways, NO WAIT | Supported | Supported |
| OR, AND Split | Not Supported | Supported |
| Dynamic task priority | Not Supported | Not Supported |
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You can use Form-centric AEM Workflows on OSGi to sign an already filled adaptive form. Form-centric AEM Workflows on OSGi supports out of the form signing. The in-form signing experience is not supported.
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You require access to AEM Inbox to run and monitor AEM Forms OSGi AEM Workflows and HTML Workspace to run and monitor AEM Forms JEE Workflows.
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Native AEM Forms Document Services are available for both Form-centric AEM Workflows on OSGi and AEM Forms on JEE Workflows. AEM Workflow uses native document services for Form-centric AEM Workflows on OSGi and AEM Forms JEE (Process Management) Workflows.
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AEM Forms JEE Workflows can only render an adaptive form. It does not support rendering an adaptive form as a PDF document.
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AEM forms JEE Workflows do not have a separate step for Acrobat Sign. You require an Acrobat Sign enabled adaptive form for AEM forms JEE Workflows. For more details, see Acrobat Sign documentation.
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You can use the Invoke Form Data Model Service step to invoke a web-service service and post or retrieve data from a third-party application.
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You can use the Send Email step to send emails.
Differences between AEM Inbox and AEM Forms app features
Two of the prominent ways to launch a Forms-centric workflow are using AEM Inbox and AEM Forms app. The capabilities of AEM Inbox and AEM Forms app, however, differ. AEM Inbox works only with Forms-centric workflows while the AEM Forms app works with both Forms-centric workflows as well as process management.
The following table lists the capabilities of AEM Inbox and AEM Forms app: