Customizing AEM Assets Insights dashboard filters by metadata fields
Adobe Experience Manager (AEM) Assets Insights provides predefined metrics but doesn’t support custom metadata fields as analytical filters or grouping dimensions. Custom search filters can refine asset search results based on metadata properties, but they don’t segment historical activity metrics in the Insights dashboard. Reporting or grouping activity by custom metadata requires external processing or a custom solution. To resolve the issue, identify assets using custom search filters, export their activity data, and aggregate the results externally using the relevant metadata.
Description description
Environment
Adobe Experience Manager (AEM) Assets (all versions)
Issue/Symptoms
- Download or view counts can’t be filtered or grouped by custom metadata fields, such as asset type, collection, or designer, in the Insights dashboard.
- The standard dashboard supports only predefined metrics and dimensions.
Root cause
The standard AEM Assets Insights dashboard doesn’t support adding custom metadata fields as analytical filters or grouping dimensions. Custom reporting or grouping by custom metadata requires external processing or a custom solution.
Resolution resolution
Follow the steps below to resolve the issue:
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Review the current Insights dashboard capabilities. The dashboard supports only predefined metrics and doesn’t allow adding custom metadata fields as filters or grouping dimensions.
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Use custom search filters for asset searches, not analytics:
- Configure custom search filters based on metadata properties to refine asset search results.
- Ensure that the metadata field is included in the searchable property index.
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Generate standard activity reports. Administrators can generate upload/download reports by selecting a folder path and date range.
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To group activity by custom metadata:
- Use a custom search filter to identify assets with the desired metadata value, for example,
assetType = Image. - Export the download activity report for those assets.
- Enrich the exported data with asset metadata and aggregate the results externally using a reporting or BI tool.
- Use a custom search filter to identify assets with the desired metadata value, for example,
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For recurring dashboards or advanced grouping by custom metadata, consider developing a custom integration or reporting solution with your internal or external development resources.
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Verify that the exported reports and external aggregation reflect the desired grouping by the custom metadata field.