Key takeaways

In this module, you learned how to:

• Export only the metadata fields you plan to update — not all fields. The metadata CSV import writes directly to the AEM repository using an admin-level session, which means any value in any column will overwrite whatever is currently stored. Exporting all fields produces a massive spreadsheet with hundreds of columns, dramatically increasing the chance of an accidental overwrite. Limiting the export to only the fields you need creates a smaller, safer file that's easier to review and edit.
• The export and import are triggered from different locations relative to the folder. To export metadata, you select the folder itself in the Assets console (without going inside it) and choose "export metadata" from the action bar. To import, you go inside the folder and use the "metadata" option under the Create button. These entry points are easy to mix up — the export is initiated from on top of the folder, the import from within it.
• An AEM Project is a coordination hub that connects team members, tasks, assets, and collections. Rather than navigating between separate consoles to manage a review, you can add collection tiles directly to a project and configure each one to point to a specific collection (such as "assets pending review" or "assets approved for publish"). This gives the whole team a single place to see what needs attention, assign tasks, trigger workflows, and track outcomes.
• Annotations let reviewers mark up assets visually and communicate directly with specific people. Using arrows, circles, or freehand drawing, a reviewer can highlight exactly which part of an image needs to change — rather than trying to describe it in text. The @mention feature sends a direct notification to the tagged user. When a review involves multiple reviewers, all annotations can be compiled and downloaded as a single PDF, giving designers consolidated feedback in one document.
• The review toolbar adapts based on how many assets are selected. When you have a single asset selected in the review interface, the toolbar shows options including annotate and relate. When two or more assets are selected, the annotate option is replaced by compare — opening a side-by-side view for evaluating multiple assets simultaneously. This context-sensitive behavior means the right tools are always available for the task at hand without cluttering the interface.