Manage metadata and asset lifecycle

Organizations work with thousands of assets when creating and managing webpages. Keeping track of each asset manually can be a difficult task. Experience Manager Assets enables you to manage assets more efficiently by extracting metadata (the data about data) from files that are uploaded to Experience Manager Assets. This helps categorize and organize the assets easily.

After completing this module, you should be able to:

• Create a folder and upload assets.
• Add metadata to assets.
• Perform bulk assets updates.
• Download an asset.
• Search an asset.
• Update an asset.
• Reorganize assets.

Demo 2.1: dam admin creates folder wknd teams

In this demonstration, your instructor (playing the DAM administrator role) will create the root WKND Teams folder.

Now that you've learned about creating the WKND Teams folder, let's learn about creating folders and uploading assets.

Learning scenario

To set up each WKND team in AEM Assets, the DAM administrator has asked you to create a folder directory for the Ski team in WKND Shared, so your team can upload, manage, and maintain the assets they create. The DAM admin asks you to upload a few initial assets and check the descriptive metadata to ensure there is a title, description, and searchable terms. Make sure to add your organization information too. Once you complete this task, choose the best asset that represents the Ski team and email the original asset, a watermark rendition, and thumbnail renditions of your preferred skiing asset to the marketing team.

So far, you have received several assets from the Ski team:

• A manager sent a personal photo of him skiing with a few edits done with a free software on his laptop.
• A creative designer sent two assets which are professionally touched up and added full descriptive data to them.
• A marketer sent an asset downloaded from a stock image licensing site.
• A producer sent a PDF on skiing that should be easily accessible.

In this activity, you will create a folder called User0XX Ski Team and upload assets to it.

Create a folder and upload assets

In this activity, your instructor shows you how to create a folder and upload assets.

Now that you've learned how to create a folder and upload assets, let's learn how to update metadata for bulk assets.

Update metadata for bulk assets

Task 1

In this activity, your instructor shows you how to update metadata for bulk assets, focusing on task 1.

Task 2: manage tags

In this activity, your instructor shows you how to manage tags.

Task 3: download an asset

In this activity, your instructor shows you how to download an asset.

In the next step, you'll learn how to search and update an asset.