Project lifecycle
No matter what type of project a user manages in Adobe Workfront, Karen recognizes there are very distinct, similar stages that all projects go through. All projects have a beginning and an end, and a series of stages to manage the processes of a project. For the purpose of this module, we'll cover the project lifecycle using the following stages: work intake, approval, project creation, taking the project live, and project completion.
Your organization may break down the series of phases and use terminology differently to explain the project lifecycle, but each stage serves as a guide for users managing work to see how their work progresses from start to finish. Although there are many ways to define the project lifecycle, the key thing to keep in mind is that it should be based on your team’s way of working.
Let’s go over what the phases are at Karen’s organization from a high-level view.
Work Intake
At many organizations, the first step in kicking off a new project is making a request in Adobe Workfront. This keeps all information in one place, allowing teams to track the progress on the request and provide additional information when needed.
15
Approval
Requests are routed to a person, job role, or team for consideration. The receiving party is generally whoever is expected to complete the work. Once the request is approved, it can be converted to a project so work can begin.
33
50
Project Creation
The biggest benefit of Workfront is the ability to keep all your work connected. Convert the request directly into a project, which keeps the request linked to the project. Once the project is completed, the request will be too.
52
50
Take the Project Live
With the project created, now the project manager can build out the task list, establish the project timeline, and make task assignments. When it's time for work to begin, update the project status to Current. This takes the project live and notifies task assignees of the work that needs to be done. Work officially begins to fulfill the original request.
70
50
Project Completion
Monitor project progress through updates, Percent Complete, Condition, and Planned Completion Date. Once all tasks and issues are complete, the project percent complete reaches 100% and the status can be changed to Complete. Because the project and request are linked, this automatically closes out the original request in Workfront.
89
50
