Give users access to Workfront Library

Before users can open Workfront Library, they must be given access. As a Workfront Library administrator, you can give your users the following types of access:

  • Individual: Access that you grant to individual users
  • User grouping: Access that users receive through their membership in a job role, team, group, or company that you’ve added to Workfront Library

When you add individual users and user groupings to Workfront Library, you assign them an access level. This access level determines what actions users can take with the content that is shared with them. For information on Workfront Library access levels and permissions, see Overview of user access to Workfront Library and Permissions in Workfront Library.

Each access level grants specific permissions that affect what a user can do with the assets shared with them.

NOTE

Users must first have a profile in Workfront before you can give them access to Workfront Library. For information on adding users to Workfront, see Add users.

Give individual access

To get individual access to Workfront Library, a user must be active in Workfront. You can also restore access for a user you have removed from Workfront Library previously.

  1. In Workfront, click the Main Menu icon , then select Library to open Workfront Library in a new browser tab.

  2. In the upper-left corner of Workfront Library, click the Menu icon.

  3. In the left panel, click Setup > Users.

  4. Click Add user.

  5. In the Search box that appears, enter text to locate the user.

    Or

    Scroll down the drop-down list until you’ve located the user.

  6. In the drop-down list, select each user that you want to give access to.

    After selecting a name, the user appears in the table below.

    NOTE

    When you add a new user, they automatically have Viewer access to Workfront Library. To learn how to change a user’s access level to Admin or Manager, see Change a user’s access to Workfront Library.

Give access to a user grouping

To add a user grouping in Workfront Library, it must already exist as a grouping in Workfront. To learn more, see Overview of user access to Workfront Library.

To give access:

  1. In Workfront, click the Main Menu icon , then select Library to open Workfront Library in a new browser tab.

  2. In the upper-left corner of Workfront Library, click the Menu icon.

  3. In the left panel, click Setup, then select the type of user grouping that you want to add:

    • Job role
    • Team
    • Group
    • Company
  4. Click Add.

  5. In the Search box that appears, enter text to locate the user grouping.

    Or

    Scroll down the drop-down list until you’ve located the user grouping.

  6. In the drop-down list, select each user grouping that you want to give access to.

  7. After selecting a user grouping, it appears in the table below. The new users receive an email with a link to Workfront Library.

  8. When you add a user grouping, each user in the group automatically has Viewer access to Workfront Library. To learn how to change the access level for the user grouping, see Change a user’s access to Workfront Library.

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