View the Resource capacity visualization in Enhanced analytics

Last update: 2024-01-29
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You can assess whether a team is over, under, or at capacity when viewing the Enhanced analytics resource capacity visualization chart in Adobe Workfront.

The teams illustrated in the resource visualization refers to the home team of users assigned to the work during the specified period of time.

Access requirements

You must have the following:

Adobe Workfront plan*

Current: Business or higher

Or

New: Any

Adobe Workfront license*

Current: Review or higher

Or

New: Standard

Access level configuration

View access to Projects

Object permissions

View permission on a project

*To find out what plan, license type, or access you have, contact your Workfront administrator. For more information, see Access requirements in Workfront documentation.

Prerequisites

For prerequisites to using Enhanced Analytics, see the “Prerequisites” section in Enhanced analytics overview.

Understand the Resource capacity visualization

The Resource capacity visualization shows whether a team is over, under, or at capacity. This calculation is based on:

  • Available capacity: The total amount of hours a home team has available to work in the filtered period of time

    NOTE

    If you are looking at a future time period, the available capacity is calculated based on the team’s capacity for the last 7 days. For this reason, any scheduled PTO is not taken into account.

  • Planned capacity: The total amount of planned hours of work expected from the home team in the filtered period of time

This comparison of a home team’s planned hours and actual scheduled hours can help you determine if you’re not assigning enough work to the home team or if they may be experiencing burnout from a heavy workload.

On the Resource capacity visualization, you can see the following details:

  • Planned capacity: Inline with a home team name, the blue circle represents the number of planned hours assigned to the home team.

  • Actual capacity: Inline with a home team name, the vertical line represents the number of hours available for the home team.

  • Over capacity: When the horizontal line and the blue circle display to the right of the vertical line, the home team was assigned more work than they can complete in the number of available hours. This means that the team may be over capacity for the filtered time period. The remaining number of hours the team needs to complete displays to the right of the blue circle.

  • Under capacity: When the horizontal line and the blue circle display to the left of the vertical line, the home team has more available hours than the number of planned hours of work they were assigned. This means that the team may be under capacity for the filtered time period. The additional number of available hours for the home team to complete work displays to the left of the blue circle.

Hovering over a team’s row shows the exact number of hours for planned capacity and available capacity, as well as the number of hours the home team is over or under capacity.

Seeing this information helps you determine:

  • If the team is overallocated or underallocated.
  • What the largest projects are that the home team is focused on.
  • Which teams are available for work.

To learn how to get the best data for this visualization, see Enhanced analytics overview.

View the Resource capacity visualization

  1. Click the Main Menu icon Main Menu in the upper-right corner of Adobe Workfront, or (if available), click the Main Menu icon Main Menu in the upper-left corner, then click Analytics.

  2. In the left panel, select People.

  3. (Optional) To use a different date range, select new start and end dates from the date range filter in the upper-right corner of the chart.

    For information on using the date range filter, see Apply filters in Enhanced analytics.

  4. (Conditional) If you haven’t set your Team filter, add the Team filter and select each team that you want to see data for.

    For more information on adding filters in Enhanced analytics, see Apply filters in Enhanced analytics.

    After you add filters, data for up to 50 projects displays and the filters remain active even after you leave the page or log out of Workfront.

  5. (Optional) To zoom in on a date range, select a point on the visualization for the start of your date range and drag to the end of your date range.

    All other visualizations update to the same date range and a timeframe filter is created.

  6. Hover over the home team line to view the following:

    • How many hours are still available to be scheduled

    • The amount of hours planned for the home team to complete

    • The total number of hours worked. The total number of hours worked could have the following labels:

      • Over
      • Under
      • At capacity.

  7. (Optional) To export the visualization data, click the Export icon in the upper-right corner of the visualization, then select the export format:

    • Chart (PNG)
    • Data Table (XSLX)
  8. Click a home team name to see more information in the Team capacity visualization.

    To learn more about the Team capacity visualization, see View the Team capacity visualization in Enhanced analytics.

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