Work with assets as a user

Transcript

Now like I said earlier our customers use the brand connect in different ways, okay? Most likely what you’re going to see here are going to be approved items if they’re okay for you to prove. They may even be finished items like signage, brochures white papers, that kind of thing. In fact, that’s what we do in our Workfront Dam here at Workfront, is everything that’s in here like the order forms, the pitch decks, the pricing sheets those are things that are already ready to go.

Okay? Now let’s dig into some of these pictures here.

Let’s see, let’s go to Seattle this morning. It’s a little rainy here in Utah this morning so I feel the need to look at some flowers. Okay, so when you dig into a folder you’re going to see your thumbnails of your different assets in that folder. And of course, don’t forget, you’ve got your filter and your view options here in the top right when you hover over the name of a file, name of an asset here, down at the bottom you will see the complete file name as well as the file size.

Now, down here in the bottom right corner if your system administrator has turned on this little feature this will tell you the number of views that this has had and a view would be double clicking on it to open it up. Take a closer look.

If we go to the top of the thumbnail we can see here another little feature that may or may not be turned on in your system. And this is just a like feature, a thumbs up feature. So if you like the asset, okay, just go ahead give it a thumbs up there.

Now the icons over here on the right side, these are probably going to be the ones that you’re going to use the most often. The first icon that we have here is a download icon and our system admin has it turned on so that we can actually see the number of times this asset has been downloaded. Now, like I said, this is an optional feature that can be turned on or turned off. I really like this feature because it lets me know if this asset’s already been downloaded five or 15 times. Maybe I want to find something else, okay? That’s only been downloaded once, so it we should be good to go.

If there are comments on the asset, it’ll this little bubble will have a little number next to it. You’ll be able to click that comment button and take a look. And then of course, this last icon here is an add to light box icon. Just a quick, easy way to add things to our collection of assets we’re making. Now, we’re going to come back and talk about downloading and commenting and light boxes. We’re going to get to 'em in a different way when we talk about 'em later but I want you to remember that those options are here in the top right corner of a thumbnail. In fact, this is where I use them most of the time. I’ve just gotten used to navigating around. I know that I want this particular photo. You know, I only need one thing at a time sometimes or if I’m adding them to the light box I’ll just click the little icon type of here. So just like a lot of software programs, there’s different ways that you can do the same thing depending on where you are.

Now, if I want a closer look at one of these assets, okay I need more information than just the file name and the file size, just double click on it.

And that opens what we call the asset details page. As you can see, obviously you get a bigger version or bigger view of the asset. I’m using all photos today. They’re prettier to look at, but if this were a pdf I’d actually be able to go through the pages. If this were a video or an audio file I’d actually be able to play it, okay? So that bigger thumbnail can come in handy. We have the folder here that the asset is in, as well as the asset name and size again, and number of views, okay? As we work our way across to the right, again we’ve got our like or unlike, we’ve got download we can see that it’s been added to a light box. That’s what that little check mark means. If I want to take it out, I can do that. And then that will just be a little add the light box option, okay? We can hide the details that are over on the right side so that we get a bigger version of our preview.

We can share, we’ll come back and talk about that watch and then of course, close the window. Okay? Now, in the details area, this is where you’re going to see your keywords and your metadata. So keywords are essentially like labels or tags on your asset, and they tend to be descriptive. So I have Pike Place Market, Seattle Flowers in there, okay? Under the asset information, this is your metadata information, these are the pieces of information about the asset. So in the case of this photograph, it’s letting me know that it’s RGB, that it’s JPEG, here’s the pixel dimensions and if I click show more, I can see the remaining metadata fields that have been filled out. Now, there are probably another dozen metadata fields available for this asset, but they’re not showing up here because they haven’t been filled out, okay? You’re not going to be able to fill 'em out here in the brand connect. So why see 'em, right? Okay, you know, if I pop over to my comments tab, I can make comments on this asset and you’ll see right here that this comment will be visible to the team, okay? So somebody who’s on your team that’s been set up in Workfront dam, they’ll be able to see this. This has been used multiple times, use it sparingly, okay? So there we go. So we’ve got one comment now and we’ll be able to see that here that we’ve got one comment when we go back to the thumbnail they’ll be a little one next to that bubble so we can show that there’s a comment there.

Okay.

If there were related assets to this photo, okay so one thing that we can do in Workfront Dam is we can relate assets to each other. So maybe I had a bunch of photos from Seattle and I link them all together. If there were related assets they would show right down here at the bottom of the details panel and you’d be able to click on them and get into 'em. Looks like this particular one doesn’t have any but maybe we’ll come across one later that does. Okay, now, nice thing about this is I don’t have to close this window and then open up the next asset to see the details page, okay? What I can do is I can just use these forward and back arrows and go through my list, okay? Just save myself a little bit of time there. Makes things a little bit easier to navigate. -