Starting with AEM Forms 6.5 release, we can now create workflow models which are not tied to a specific Adaptive Form. With this capability, you can now create one workflow model that can be invoked on different adaptive form submissions. With this capability, you can have a generic workflow to handle all adaptive form submissions for review and approval.
To design such a workflow, please perform the following steps
Click Create > Create Model to add a workflow model
Provide the appropriate Name and Title to the workflow model and then click on Done
Open the newly created model in edit mode
Drag and drop Assign Task component on to your workflow model
Open the Assign Task component’s configuration properties
Tab to the Forms and Documents tab
Select the Type - Adaptive Form or Read-Only Adaptive Form.
There are three ways the form path can be specified
Available at an absolute path - This means that the workflow is tightly coupled with adaptive form. This is not what we want here
Submitted to the workflow - This means when the adaptive form is submitted, the workflow engine extracts the name of the form from the submitted data. This is the option that needs to be selected
Available at a path in a variable- This means that the adaptive form is picked up from the workflow variable
The following screenshot shows you the correct option that you need to choose for de-coupling workflow from adaptive form