The document uses terms Adobe Experience Manager Document Security for Microsoft Office, Adobe Experience Manager Document Security Extension for Microsoft Office, and Document Security Extension for Microsoft Office interchangeably.
This version of Document Security Extension for Microsoft Office is compatible with Adobe LiveCycle Rights Management ES2 and later and Document Security add-on for AEM forms.
Review the information in this document before you install AEM Document Security Extension for Microsoft Office. For detailed installation instructions, see Installing and Configuring AEM Document Security Extension for Microsoft Office article.
AEM Document Security Extension for Microsoft Office does not work with third-party plug-ins. Uninstall any third-party plug-ins for Microsoft Office before you install Document Security Extension for Microsoft Office.
AEM Document Security Extension for Microsoft Office uses built-in protection features to protect documents, worksheets, and presentations. It disables a few Excel, Word, and PowerPoint menu options.
In Microsoft Office, the following options are unavailable during a protected session:
Microsoft Office 2016 or Microsoft Office 2019
Microsoft Office 2013
Opening the protected document: If you try to open a protected document in Document Security Extension for Microsoft Office from SharePoint Server without first opening the Microsoft Office program associated with the file type, such as Microsoft Word, Microsoft Excel, or Microsoft PowerPoint, the document may not open. An error message displays indicating that you install the applicable plug-in. Hence, it is recommended that you open the associated Microsoft Office program, before you open a protected document in Document Security Extension for Microsoft Office from SharePoint Server.
(Optional) It is recommended that you clear your cache folder before opening a protected document in Document Security Extension for Microsoft Office from SharePoint Server.
When you open a protected document from SharePoint Server, all permissions on the document are disabled, regardless of the policy that was applied.
When you apply a policy with dynamic watermark to Microsoft Excel 2013, Microsoft Excel 2016, and Microsoft Excel 2019 file on a computer that has no printers installed and then save the file, the following error appears: “Internal error while applying dynamic watermark.” This error also appears when you reopen the protected file. The watermark is not applied and it is not visible from View > Page Layout.
It is recommended that you disable the Windows Data Execution Prevention (DEP) setting when using Document Security Extension for Microsoft Office applications.
When you protect any shared Microsoft Office file using Document Security Extension, an error occurs and the shared file is not secured.
To ensure that Office applications start smoothly on a machine that has Document Security installed and McAfee VirusScan with On-Access Scan enabled, disable the Buffer Overflow Protection option in the McAfee VirusScan Console.
Before you install the Document Security Extension for Microsoft Office on a machine that has a Microsoft Office application with an unsupported language, open the Office application at least once.
The Synchronize Offline button is available even though the user does not have offline permissions for the document. However, selecting the button does nothing.
Document Security extension for Microsoft Office does not support trail versions of Microsoft Office. Before installing the extension, ensure that you have installed a licensed copy of Microsoft Office and it is activated.
If the protected view of the Microsoft Office is enabled, the Right Management Extension cannot open protected Microsoft Excel files (XLS, XLSX) and protected Microsoft PowerPoint (PPT) files from a remote location.
If a cell of a Microsoft Excel document contains an image or is filled with background color and a dynamic watermark policy is applied to the document, then the image or the background color filled in the cell appears on top of the watermark and cover the watermark.
If multiple certificates are present on the client machine and the user cancels the certificate selection dialog, then the dialog appears once again and the user has to cancel the dialog twice.
On attempting to edit a protected document, Microsoft PowerPoint displays a message, “You are not allowed to modify this document. You will not be able to save your changes.”. After closing the message, users can continue to add text or edit the document. But, the changes made to the protected documents are not saved.
The above-mentioned behavior is as expected in PowerPoint 2013, PowerPoint 2016 and PowerPoint 2019.